{"id":3709803,"url":"https://alion.io/job/theiia-executive-assistant","title":"Executive Assistant","company":{"id":451338,"name":"Theiia","domain":"theiia.org","url":"https://alion.io/company/theiia","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lake Mary, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-03T22:28:03Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-04T23:25:30Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Executive Assistant to the President and Chief Executive Officer\nLocation: Lake Mary, FL (Hybrid)\nPosition Type: Full-Time\nAbout The IIA\nThe Institute of Internal Auditors (IIA) is the global leader and recognized authority for the internal audit profession. We advance the profession worldwide through education, advocacy, certifications, standards, and professional resources.\nGuided by our values of People First, Integrity, Collaboration, Accountability, and Innovation, we offer a collaborative, purpose-driven workplace where employees can grow professionally while making a global impact.\nWhy Join The IIA?\nJoin a global, mission-driven organization where your work directly supports executive leadership and organizational success. As Executive Assistant to the President and CEO, you'll serve as a trusted partner, collaborate with senior leaders and global stakeholders, and help ensure the effective operation of the CEO's office.\nPosition Summary\nThe IIA is seeking an experienced, highly organized, and proactive Executive Assistant to the President and Chief Executive Officer to provide high-level administrative and operational support to our President and CEO.\nThis highly visible role requires exceptional judgment, discretion, and the ability to anticipate executive needs while managing complex schedules, international travel, confidential communications, and executive-level meetings.\nThe ideal candidate is a resourceful professional with extensive experience supporting C-suite executives, exceptional communication skills, and the ability to thrive in a fast-paced, globally connected environment.\nWhat You'll Do\nExecutive Support & Calendar Management\nManage the President and CEO's complex calendar, coordinating meetings, priorities, and commitments across multiple time zones.\n\nAnticipate scheduling conflicts, proactively resolve issues, and ensure efficient use of executive time.\n\nPrepare agendas, briefing materials, presentations, correspondence, and other executive communications.\n\nMonitor incoming requests, track deadlines and action items, and coordinate timely follow-up.\n\nProvide administrative and operational support for executive initiatives and special projects.\n\nTravel & Expense Coordination\nCoordinate complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.\n\nManage travel changes, documentation, and logistical requirements.\n\nPrepare and process executive expense reports accurately and in accordance with organizational policies.\n\nBoard & Executive Leadership Support\nCoordinate CEO-related logistics for Board of Directors meetings, committee meetings, and executive leadership sessions.\n\nPartner with Board Governance and internal teams to ensure timely preparation and distribution of meeting materials.\n\nSupport scheduling, communications, and follow-up involving Board members, senior executives, and global stakeholders.\n\nHandle sensitive executive and governance information with the highest level of confidentiality and professionalism.\n\nCommunications, Meetings & Stakeholder Relations\nServe as a primary point of contact for the CEO's office, interacting professionally with executives, Board members, employees, and external partners.\n\nDraft, edit, and proofread executive correspondence, presentations, and other business communications.\n\nCoordinate leadership meetings, stakeholder visits, speaking engagements, and organizational events.\n\nTrack meeting decisions, action items, and follow-up responsibilities to support timely execution.\n\nBuild effective relationships across departments and with global stakeholders.\n\nOffice Administration & Process Improvement\nMaintain confidential executive records, documents, contact lists, and administrative systems.\n\nProcess invoices, purchase requests, and other administrative documentation.\n\nIdentify opportunities to improve workflows, communication, scheduling, and executive office efficiency.\n\nLeverage Microsoft 365 and other productivity tools to streamline processes and support executive priorities.\n\nQualifications\nRequired Qualifications\nBachelor's degree or equivalent.\n\nMinimum of 7 years of progressively responsible administrative experience, including at least 3 years supporting a CEO, C-suite executive, or other senior leader.\n\nDemonstrated experience managing complex executive calendars, coordinating international travel, and supporting high-level meetings and events.\n\nExceptional organizational, time management, and prioritization skills with strong attention to detail.\n\nProven ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment.\n\nExcellent written and verbal communication skills, including executive-level correspondence and stakeholder interactions.\n\nStrong proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.\n\nAbility to anticipate needs, independently resolve issues, and adapt quickly to changing priorities.\n\nStrong interpersonal skills and experience working with diverse stakeholders across organizational levels and cultures.\n\nAbility to work in a hybrid arrangement in Lake Mary, Florida, with additional in-office flexibility based on executive and business needs.\n\nFlexibility to occasionally work outside standard business hours and travel domestically or internationally as needed.\n\nPreferred Qualifications\nExperience supporting Board members, senior executives, or other high-level stakeholders.\n\nExperience working in a global organization, professional association, or nonprofit environment.\n\nFamiliarity with travel booking, expense management, collaboration, and executive productivity systems.\n\nEqual Opportunity Employer\nThe Institute of Internal Auditors (IIA) is an Equal Opportunity Employer. We are committed to creating an inclusive workplace where all employees are treated with dignity and respect. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.","description_format":"text","description_chars":6266,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Finance Associations & Professional Bodies"],"lifecycle":[{"event":"open","at":"2026-11-03T22:28:03Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":57,"reasons":["conf:3","win:early"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/theiia-executive-assistant","json_url":"https://alion.io/job/theiia-executive-assistant.json","meta":{"generated_at":"2026-11-04T23:48:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":847,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":451338},"rest":"https://alion.io/mcp/rest/get_company?id=451338"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftheiia-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftheiia-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftheiia-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/theiia-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftheiia-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3709803}},{"tool":"search_jobs","arguments":{"company":"theiia.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3709803},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}