{"id":2113698,"url":"https://alion.io/job/therma-qc-administrative-assistant","title":"QC Administrative Assistant","company":{"id":3866853,"name":"Therma","domain":"therma.com","url":"https://alion.io/company/therma-2","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Jose, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25,"max":30,"currency":"USD","period":"hour","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-08T10:00:00Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-25T11:52:29Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"San Jose, CAFull Time, In-office\nTherma is seeking a Quality Control Administrative Assistant to support our project teams. This role focuses on administrative support for quality control activities, including documentation management, material tracking, communication, and office coordination. Prior experience in the construction or mechanical trades industries is highly valued.\n\nAbout the Role\nEssential Duties and Responsibilities\nThe Quality Control Administrative Assistant provides general and specialized administrative support to ensure smooth quality control operations.\nKey Responsibilities:\nProvide administrative support to the Quality Control Manager, QC Examiners, and project teams.\nAssist with receiving documentation and basic examinations of incoming materials.\nSupport verification and documentation for mechanical assembly activities.\nMaintain strong, professional communication with Project Managers, Foremen, and QC team members.\nAssist in scheduling and tracking deliveries of materials from vendors.\nSupport coordination of prefabricated materials delivered to customers.\nPerform pre-construction and post-construction administrative tasks.\nAssist with submittal organization and tracking.\nUpdate schedules, meeting notes, logs, and project records as directed.\nPrepare for and participate in project-related meetings.\nSupport project reporting and documentation management.\nAssist with construction documentation, drawing distribution, and revision tracking.\nTrack project issues and relay updates to the Quality Control Manager.\nPrepare and assemble closeout documents and internal QC records.\nOrder materials as directed; track order status and maintain documentation.\nVerify and record materials received, noting discrepancies.\nCommunicate with Foremen and PMs regarding delivery schedules, delays, or shortages.\nPrepare shipping documents for outgoing materials.\nAssist with preparing purchase orders and routing them for PM approval.\n\nQualifications\nExperience in the industrial or commercial construction industry preferred.\nHands-on exposure to mechanical or construction environments is a strong plus.\nProficient in Microsoft Office (Outlook, Word, Excel).\nStrong written and verbal communication skills.\nHighly organized and able to manage multiple tasks in a fast-paced environment.\n\nCompetencies\nOrganized\nDemonstrates urgency, prioritization, and attention to detail.\nFollows standard procedures while supporting ongoing process improvements.\nProblem-Solving\nAsks questions to clarify information; identifies issues and supports resolution.\nDistinguishes facts from assumptions and maintains accuracy.\nAgile\nWorks independently and collaboratively.\nAdapts to changing needs in a multi-site, fast-moving environment.\nWilling to learn, grow, and adjust communication style to various audiences.\n\nHourly Compensation: $25-$30, depending on experience\n#LI-JS1 #LI-Onsite","description_format":"text","description_chars":2905,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing","HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-10-08T23:08:29Z"}],"visa":[],"liveness":{"score":68,"band":"ok","label":"Likely open","p_open":1,"p_active":0.678,"p_room":1,"age_days":16,"expected_fill_days":49,"reasons":["conf:1","win:early"],"computed_at":"2026-10-25T05:49:26Z"},"pay":{"stated_usd_annual":60000,"is_top_pay":false},"html_url":"https://alion.io/job/therma-qc-administrative-assistant","json_url":"https://alion.io/job/therma-qc-administrative-assistant.json","meta":{"generated_at":"2026-10-25T14:02:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20057,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3866853},"rest":"https://alion.io/mcp/rest/get_company?id=3866853"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftherma-qc-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftherma-qc-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftherma-qc-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/therma-qc-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftherma-qc-administrative-assistant"}]}