{"id":2096406,"url":"https://alion.io/job/therma-temporary-invoice-purchasing-coordinator","title":"Temporary Invoice & Purchasing Coordinator","company":{"id":3866853,"name":"Therma","domain":"therma.com","url":"https://alion.io/company/therma-2","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Jose, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":30,"max":36,"currency":"USD","period":"hour","gross":null,"usd_annual":72000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false},{"name":"Oracle ERP","optional":true}],"status":"live","first_seen_at":"2026-09-09T10:00:00Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-27T11:20:03Z","board_verified":true,"closed_at":null,"days_open":48,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":48},"description":"Location: San Jose, CA. Full-time onsite\nPosition Summary Support Purchasing, Accounts Payable, Warehouse Receiving, and Project Teams by reviewing invoices, matching packing slips to purchase orders, validating receipts, resolving discrepancies, maintaining documentation, and ensuring accurate records for accounting and project cost tracking.\n\nPosition Duration & Employment Status:This role is expected to last approximately three (3) to six (6) months and is classified as a temporary position. While there is a possibility of conversion to a regular, full-time role based on individual performance, business conditions, and organizational needs, there is no guarantee of continued employment beyond the initial assignment.\n\nKey Responsibilities\nReview vendor invoices for accuracy and completeness.\nPerform 3-way matching between purchase orders, invoices, and packing slips.\nVerify quantities received against vendor invoices and receiving documentation.\nWork closely with Purchasing, Accounts Payable, Tool Room, and Receiving teams to resolve invoice discrepancies.\nResearch and resolve pricing differences, freight charges, tax issues, and quantity variances.\nMaintain electronic records of invoices, packing slips, proof of deliveries (PODs), and supporting documentation.\nTrack open invoices and follow up on missing packing slips or receiving documentation.\nConfirm materials have been received before invoices are approved for payment.\nAssist with coding invoices to the correct project, job number, cost code, or department.\nReconcile vendor statements and identify outstanding issues requiring resolution.\nAudit invoice packages to ensure compliance with company procedures and documentation requirements.\nSupport project teams with material tracking and procurement documentation.\nPrepare reports and spreadsheets for management review.\nCoordinate with vendors regarding invoice corrections, credits, missing documentation, and payment status.\nSupport month-end invoice reconciliation activities.\n\nRequired Qualifications\n2+ years of experience in Accounts Payable, Purchasing, Logistics, Receiving, Inventory Control, or Construction Administration.\nStrong Microsoft Excel, Outlook, and Word skills.\nExperience working with purchase orders, invoices, packing slips, and receiving documentation.\nExcellent attention to detail and accuracy.\nStrong analytical and problem-solving skills.\nAbility to manage a high volume of invoices and documentation.\nStrong organizational and communication skills.\n\nPreferred Experience\nConstruction, mechanical contracting, manufacturing, fabrication, or industrial environments.\nERP systems such as Spectrum, Viewpoint, SAP, Oracle, JD Edwards, or similar.\nAccounts Payable support.\nPurchasing and procurement support.\nInventory or warehouse receiving processes.\n\nKey Skills\nInvoice reconciliation\nPurchase order management\nPacking slip verification\nReceiving documentation review\nVendor communication\nData analysis\nSpreadsheet management\nRecord keeping\nProblem resolution\nAttention to detail\n\nHourly Pay: $30-$36. Notes: Actual compensation will be based on skills, experience, and work location, and may vary from the posted range. This posting reflects compensation at the time of posting and may be updated.\n\n#LI-JS1 #LI-Onsite","description_format":"text","description_chars":3282,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing","HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-10-08T16:57:24Z"}],"visa":[],"liveness":{"score":14,"band":"cold","label":"Long shot","p_open":1,"p_active":0.387,"p_room":0.36,"age_days":47,"expected_fill_days":24,"reasons":["conf:3","win:tail","crowd:junior"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":72000,"is_top_pay":true},"html_url":"https://alion.io/job/therma-temporary-invoice-purchasing-coordinator","json_url":"https://alion.io/job/therma-temporary-invoice-purchasing-coordinator.json","meta":{"generated_at":"2026-10-27T14:25:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2945,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3866853},"rest":"https://alion.io/mcp/rest/get_company?id=3866853"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftherma-temporary-invoice-purchasing-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftherma-temporary-invoice-purchasing-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftherma-temporary-invoice-purchasing-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/therma-temporary-invoice-purchasing-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftherma-temporary-invoice-purchasing-coordinator"}]}