{"id":800327,"url":"https://alion.io/job/thermalengint-senior-administrative-assistant","title":"Senior Administrative Assistant","company":{"id":687781,"name":"Thermal Engineering International","domain":"thermalengint.com","url":"https://alion.io/company/thermalengint","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"C","score":68,"open_postings":19,"ghost_share":0.526,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["La Palma, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T16:40:45Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-11-06T01:56:58Z","board_verified":true,"closed_at":null,"days_open":23,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":22},"description":"Description\nThe Senior Administrative Assistant provides high level administrative support to the COO, Vice President of Finance, and TEi Executive Team. This role manages executives' schedules, meetings, travel, communications, reporting, confidential information, and general administrative activities to support efficient day-to-day operations.\nManage executive calendars, meetings, priorities, and follow-up activities.\nPrepare correspondence, reports, presentations, meetings materials, and expense reports. \nCoordinate domestic and international travel arrangements. \nServe as a point of contact for internal and external stakeholders.\nMaintain confidential and sensitive information with discretion. \nSupport meetings, company events, special projects, and general administrative activities.\nProcess invoices, maintain files and records, and track required signatures and agreements.\nPrepare weekly operational, sales, and financial reports for leadership review. \nSupport Capital Appropriation Requests (CARs), NDAs, and confidentiality agreements as required. \nRequirements\n\nAssociate's degree preferred.\nExperience within a manufacturing, engineering, or related industrial environment preferred.\n5+ years of administrative or executive support experience.\nExperience supporting senior or executive level leadership.\nPrior senior administrative experience supporting a department or functional team preferred. \nStrong organizational, communication, and interpersonal skills.\nAbility to prioritize multiple tasks and work effectively across functions. \nStrong judgement, attention to detail, and follow-through.\nAbility to maintain strict confidentiality when handling sensitive business and personnel information.\nFlexibility to adjust work hours based on business needs and availability to respond to urgent or time-sensitive matters as needed.\nProficiency in Microsoft Word, Excel, PowerPoint, and Outlook.\nTo provide greater transparency to candidates, we include base pay ranges for all US-based job postings that encompass all potential locations and levels for the open positions. 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