{"id":2319598,"url":"https://alion.io/job/thresholds-office-manager","title":"Office Manager","company":{"id":182079,"name":"Thresholds","domain":"thresholds.org","url":"https://alion.io/company/thresholds-2","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Blue Island, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":23,"max":27,"currency":"USD","period":"hour","gross":null,"usd_annual":54000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-10-07T17:11:28Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-12T13:10:55Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"The Office Manager reports to the Program Director or Department Head, and provides administrative support for the Department. Works with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Recommends changes in office practices and procedures.\nESSENTIAL DUTIES & RESPONSIBILITIES\nAssists the Program Director, Department Head or designated supervisor with the day to day operations of the program including but not limited to typing, filing, answering telephones, scheduling appointments, and ordering office supplies.\nSchedules and organizes activities such as meetings, travel, conferences and department activities for all members of the department.\nPrepares for meetings as required by supervisor. This may include reserving conference rooms, notifying participants of meetings and activities, and preparing necessary reports and/or other material. \nEstablishes, develops, maintains and updates filing system. Retrieves information from files when needed.\nSorts, distributes and opens mail for the Program Director or Department Head. Drafts written responses by phone or e-mail as needed, and responds to regularly occurring requests for information.\nCreates general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.\nActs as liaison with other departments and outside agencies, including high-level staff such as CEO’s, Chiefs, Senior Vice Presidents, and Vice Presidents. Handles confidential and non-routine information and explains policies as needed.\nWorks independently and within a team on special non-recurring and ongoing projects. Acts as project manager for special projects, at the request of the Program Director or Department Head, which may include: planning and coordinating multiple presentations, preparing special reports, disseminating information, coordinating direct mailings, or creating brochures.\nSupports department in the maintenance of department finances, utilizing QuickBooks. Activities include check requests, deposits, bank statement reconciliation, reimbursement forms, sending documented agency credit card expenses to Accounts Payable, and Petty Cash.\nPrepares and sorts department mail, including signing for front office packages.\nEnters clinical forms for Program staff as directed.\nSupervises other administrative staff.\nOther duties as assigned.\nHOURS: Monday - Friday 8:00 AM -4:30 PM\nMARGINAL DUTIES & RESPONSIBILITIES\nMay be required to maintain confidential files including electronic records according to agency policy. All Thresholds records are to be maintained in such a fashion as to prevent unauthorized access as well as to reasonably protect them from fire, water damage or other hazards.\nElectronic records will be backed-up in accord with agency guidelines.\nMay be required to coordinate and negotiate inter-departmental activities or requests such as grant proposal preparation, internal and external audits, conference room scheduling, etc.\nMay be required to travel to other Thresholds locations as needed.\nEDUCATION\nHigh School diploma or GED is required.\nBachelor’s degree is preferred.\nEXPERIENCE\nMust have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 5+ years related experience.\nSome analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.\nAbility to type 35-45 words per minute. \nAbility to use a computer including familiarity with the Internet and email.\nSKILLS/CERTIFICATIONS\nStrong computer skills. Must have comprehensive knowledge of QuickBooks, as well as Microsoft Office products, especially MS Word, Excel, and PowerPoint.\nMay be required to have knowledge or learn other pertinent software products.\nCurrent and valid driver’s license required.\nDaily access to a personal car required.\nWHAT WE OFFER\nCompetitive pay - Salary Range: $23.50 - $27.00 per hour Based on relevant experience and education\n\nGenerous Paid Time Off Policy (Vacation, Sick, and Personal Days) \n4 Medical Insurance Plans \nDental Insurance \nVision Insurance \n403(b) with 3% employer match \nCell phone reimbursement (up to $50/month)\nPublic Service Loan Forgiveness \nThresholds is a mission-driven agency with a deep commitment to diversity, equity, and inclusion. We foster an environment where all feel valued and respected, a place where every employee can be themselves, thrive, and support the agency’s mission. Click here to learn more.\nOne of the oldest and largest community mental health organizations in Illinois, we pride ourselves in being a Chicago Tribune Top Workplace and one of Chicago’s 101 Best & Brightest Companies to Work For several years in a row.","description_format":"text","description_chars":4959,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Equity","Health insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations","Psychiatric Care","Addiction Treatment"],"lifecycle":[{"event":"open","at":"2026-10-12T05:52:51Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":39,"reasons":["conf:1","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":{"stated_usd_annual":54000,"is_top_pay":false},"html_url":"https://alion.io/job/thresholds-office-manager","json_url":"https://alion.io/job/thresholds-office-manager.json","meta":{"generated_at":"2026-10-12T17:35:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28253,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":182079},"rest":"https://alion.io/mcp/rest/get_company?id=182079"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fthresholds-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fthresholds-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fthresholds-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/thresholds-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fthresholds-office-manager"}]}