Corporate Receptionist

Corporate Receptionist

The Corporate Receptionist is responsible for managing the LA office's meeting calendar and conference room coordination, as well as greeting clients and visitors to the office. Under moderate supervision, this role takes command of scheduling, meeting logistics, and catering coordination, works with vendors and building services, and gives clients directions to various parts of the office.

Key Responsibilities and Duties

• Adds all upcoming meetings to the Los Angeles meeting calendar, including Zoom setup for virtual attendees and conference room connections, and coordinates with hosts and the national equity team on management meetings.
• Adds visitors to the building's security system ahead of scheduled meetings.
• Receives and coordinates meeting refreshments, including set-up and clean-up, often working directly with brokers.
• Serves visitors by greeting, welcoming, and directing them appropriately, and notifying company personnel of visitor arrival.
• Interfaces with vendors, including deliveries, technicians, and building maintenance and janitorial services.
• Maintains an orderly and pristine appearance of office refreshment areas, conference rooms, guest reception area, and front desk, escalating to property management only in rare cases requiring outside maintenance (e.g., major spills or breakages).
• Covers the reception phone and light call volume.

Educational Requirements

• High School Preferred

Work Experience

• No Experience Required

Career Level

2IC

Qualifications:

Required:

• 1+ year reception / admin experience

Preferred:

• 3+ years reception / admin experience
• Great in-person, phone, and written communication skills
• Professional - role interfaces with all guests, including clients & executives Proactive, problem solver, logical thinker with a willingness to jump in when assistence is needed
• Computer skills: Strong/heavy Outlook (email, calendar) Teams - for internal communication Several online portals (Zoom - virtual meeting set-up, building management, Corrigo - service requests, Concur - travel bookings & expense reports)
• Strong knowledge of MS Word & Excel

Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable state and local laws, including the City of Los Angeles Fair Chance Initiative for Hiring ordinance and the San Francisco Fair Chance Ordinance.

Anticipated Posting End Date:

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans).

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Company Overview

Every worker deserves a secure retirement. For more than 100 years, TIAA has delivered it for millions of people. Founded to help educators retire with dignity, today weʼre a market-leading retirement company fueled by world-class asset management. But weʼre not just another legacy financial services firm. Weʼre fighting harder than ever before for our clients and the many Americans who need us.

Our Culture of Impact

At TIAA, we're on a mission to build on our 100+ year legacy of delivering for our clients while evolving to meet tomorrow's challenges. We equip our associates with future-focused skills and AI tools that enable us to advance our mission. Together, we are fighting to ensure a more secure financial future for all and for generations to come. We are guided by our values: Champion Our People, Be Client Obsessed, Lead with Integrity, Own It, and Win As One. They influence every decision we make and how we work together to serve our clients every day. We thrive in a collaborative in-office environment where teams work across organizational boundaries with shared purpose, accelerating innovation and delivering meaningful results. Our workplace brings together TIAA and Nuveen's entrepreneurial spirit, where we work hard and work together to create lasting impact. Here, every associate can grow through meaningful learning experiences and development pathways-because when our people succeed, our impact on clients' lives grows stronger.

Benefits and Total Rewards

The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That’s why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. To learn more about your benefits, please review our Benefits Summary.

Equal Opportunity

We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status.

Our full EEO & Non-Discrimination statement is on our careers home page, and you can read more about your rights and view government notices here.

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:

Phone: (800) 842-2755

Email: [email protected]

Drug and Smoking Policy

TIAA maintains a drug-free and smoke/free workplace.

Privacy Notices

For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here.

For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here.

For Applicants of TIAA Global Capabilities, click here.

For Applicants of Nuveen residing in Europe and APAC, please click here.