{"id":1262235,"url":"https://alion.io/job/titan-security-group-hr-coordinator","title":"HR Coordinator","company":{"id":2666979,"name":"Titan Security Group","domain":"titan-security.com","url":"https://alion.io/company/titan-security-group","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":22,"max":23,"currency":"USD","period":"hour","gross":null,"usd_annual":46000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-25T15:46:07Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-10-01T03:03:37Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Titan Security is built on serving our clients and building careers - just like yours. We are trusted by some of the most well-known companies and properties in the country while remaining dedicated to building personalized security solutions that solve the needs of every customer we support. Named as a nationally recognized Top Workplace in 2024 and 2025 by USA Today, Titan's customized approach to security services will provide you with the opportunity to learn, grow and succeed. Our core values of being Unified, Transparent, Innovative, Committed and Accountable help us in providing unparalleled service and support in all that we do. If you are looking for a meaningful career, a culture of excellence, and the ability to make a difference, we want to talk to you!\nHuman Resources Coordinator\nLocation: West Loop - Chicago, IL (on-site)\nReports To: Human Resources Manager\nSchedule: 7:30am - 4:00pm\nPay: $22/hr - $23/hr DOE\nAbout the Role\nThe Human Resources Coordinator owns the accepted candidate experience from offer acceptance through pre-employment clearance, new-hire paperwork, orientation readiness, and handoff to Operations. This is a high-volume, hands-on role supporting approximately 2,000 hires annually across the Great Lakes region. The Coordinator serves as the candidate's primary point of contact after the offer is accepted, keeps every step and status visible, and takes proactive action so candidates do not stall in the onboarding process. Success requires urgency, organization, accuracy, follow-through, and a strong service mindset.\nKey Responsibilities\nNew Hire Onboarding and Candidate Support\nLaunch preboarding promptly, explain each required step and deadline, and provide clear instructions through phone, email, or video support based on the candidate's needs.\nProactively follow up with candidates, troubleshoot barriers, and provide hands-on assistance completing new-hire paperwork while maintaining timely, service-oriented communication with all stakeholders.\nEscalate candidate withdrawals, prolonged nonresponse, or recruiting-related decisions to the recruiter while continuing to own all onboarding follow-up and documentation.\nPaperwork Data and Compliance\nCoordinate completion of Form I-9 and all required new-hire documents, verify that information is complete and accurate, and resolve missing or inconsistent information before the employee begins work.\nEnter and maintain accurate data in Greenhouse, Greenhouse Onboarding or ADP, the workforce management system, and other assigned platforms while maintaining complete, confidential personnel and onboarding records.\nProvide daily status visibility for every accepted candidate, including completed requirements, outstanding items, owner, next step, and anticipated orientation or start date.\nMove candidates to Hired only after all required pre-employment, paperwork, licensing, and training requirements are complete and appropriately documented.\nOrientation Readiness and Operational Handoff\nCoordinate orientation scheduling, uniforms, required materials, and other readiness activities in partnership with HR and Operations.\nConfirm each new hire is fully cleared and prepared before orientation, communicate any risk or delay early, and drive resolution of open items.\nSupport orientation delivery and new-hire processing, then complete and document the handoff to Operations for scheduling and deployment.\nProvide backup support for fingerprint and drug-screen processing, front-desk coverage, and general HR administrative needs during peak periods, and perform other duties as assigned.\nQualifications\nTwo or more years of experience in HR coordination, employee onboarding, recruiting operations, or a comparable high-volume administrative role.\nDemonstrated ability to manage a large, fast-moving workload with multiple candidates, deadlines, systems, and handoffs while maintaining accuracy and follow-through.\nStrong candidate and employee service skills, including the patience and communication ability to guide individuals through paperwork and technology by phone or video.\nExperience working in an applicant tracking system, HRIS or onboarding platform, workforce management system, and third-party screening or licensing portals; proficiency with Microsoft Office required.\nHigh school diploma or equivalent required; bachelor's degree or additional HR training preferred. Experience with Form I-9, security-industry licensing, required training administration, or multi-site hourly onboarding is strongly preferred.\nEOE/M/F/D/V","description_format":"text","description_chars":4559,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cybersecurity","Professional Services","Real Estate"],"lifecycle":[{"event":"open","at":"2026-09-25T20:50:30Z"}],"liveness":{"score":81,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.809,"p_room":1,"age_days":5,"expected_fill_days":32,"reasons":["conf:2","win:early","comp:junior"],"computed_at":"2026-10-01T05:45:00Z"},"pay":{"stated_usd_annual":46000,"is_top_pay":false},"html_url":"https://alion.io/job/titan-security-group-hr-coordinator","json_url":"https://alion.io/job/titan-security-group-hr-coordinator.json","meta":{"generated_at":"2026-10-01T12:55:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4452,"day_limit":5000,"remaining_today":548,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}