{"id":3033958,"url":"https://alion.io/job/tobii-dynavox-office-coordinator","title":"Office Coordinator","company":{"id":1766952,"name":"Tobii Dynavox","domain":"tobiidynavox.com","url":"https://alion.io/company/tobiidynavox","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pittsburgh, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":59000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-21T20:58:38Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-11-04T16:54:06Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Why Join Us?\nWe’re on a mission to empower people with disabilities to do what they once did or never thought possible. As the world-leader in assistive communication solutions, we empower our customers to express themselves, connect with the world, and live richer lives. \nAt Tobii Dynavox, you can grow your career within a dynamic, global company that has a clear, impactful purpose - with the flexibility to also do what truly matters to you outside of work. What’s more, you’ll be part of a work culture where collaboration is the norm and individuality is welcomed.\nAs a member of our team, you’ll have the power to grow ideas in an unconventional environment. At the same time, you’ll work in a culture of ongoing learning and development, allowing you to constantly expand your area of expertise.\nOffice Coordinator - Part Time | Coraopolis, PA 15108\nOffice Address: 1400 Cherrington Pkwy, Building 100, Coraopolis, PA 15108\nWork Schedule: Monday-Friday, 9:00 AM-1:00 PM.Hours may vary based on business needs.\nWork Arrangement: This is a fully onsite, part-time position based in Coraopolis, PA, initially scheduled for 20 hours per week. There is a strong possibility of transitioning to a full-time position in 2027, depending on business needs.\nAbout the Role:\nAre you someone who takes pride in creating an organized, welcoming, and well-functioning workplace? Do you enjoy being the person who keeps things running smoothly, anticipates needs, and makes a positive difference in people's everyday experience? We are looking for a proactive, organized, and service-minded Office Coordinator to join our global Workplace Services team at our North American Headquarters in Pittsburgh. In this role, you will play an important part in ensuring that our office operates efficiently, safely, and seamlessly. Working closely with our Office Manager, who has overall responsibility for office operations, facilities, and internal processes, you will coordinate essential workplace services, support employees and visitors, and help create an environment where people feel welcomed, connected, and supported. This is a hands-on role offering variety, responsibility, and the opportunity to make a visible impact on the everyday workplace experience.\nWhat You'll Do:\nCreate an Exceptional Workplace Experience\nServe as a welcoming first point of contact for employees, visitors, vendors, and new hires.\nHelp maintain a professional, organized, safe, and inviting office environment.\nRespond promptly and professionally to employee inquiries related to workplace services and office operations.\nProactively identify opportunities to improve the everyday office experience.\nKeep Daily Office Operations Running Smoothly\nCoordinate incoming and outgoing mail, including sorting, scanning, distributing, and arranging outgoing shipments.\nReceive, track, and distribute packages and deliveries, ensuring timely handling of important correspondence.\nHandle document scanning, filing, shredding, and other administrative tasks while maintaining appropriate confidentiality.\nMonitor office supplies and shared spaces, ensuring the workplace remains organized, stocked, and ready for daily use.\nSupport meeting coordination, room bookings, calendar invitations, and general office administration.\nAssist in maintaining efficient office procedures and accurate administrative records.\nSupport Facilities and Vendor Coordination\nServe as a day-to-day point of contact for building management and onsite service providers, coordinating with the Office Manager as needed.\nLiaise with cleaning, catering, maintenance, and other workplace vendors to support reliable service delivery.\nIdentify and promptly report maintenance, safety, security, or facility-related issues.\nAssist with coordinating vendor visits, service requests, and routine workplace activities.\nSupport the implementation of workplace procedures and established safety and security practices.\nBring People Together\nSupport the Office Manager in planning and coordinating employee events, celebrations, meetings, and other workplace activities.\nAssist with onsite logistics for internal gatherings, conferences, and visiting colleagues.\nContribute to initiatives that foster employee connection, engagement, and a positive workplace culture.\nCollaborate and Provide Operational Support\nWork closely with the Office Manager to ensure continuity and consistency in daily office operations.\nProvide operational coverage during the Office Manager's absence, within the scope of the role and established procedures.\nCollaborate with colleagues across our global Workplace Services team to support shared processes and workplace standards.\nTake initiative in identifying issues, suggesting improvements, and following through on assigned tasks.\nWhat You'll Bring:\nWe are looking for someone who enjoys taking ownership, thrives in a people-focused environment, and approaches everyday challenges with a positive, practical mindset.\nQualifications and Experience\n2-3 years of experience in office coordination, office administration, workplace services, facilities support, or a similar role.\nGood understanding of daily office operations and administrative best practices.\nStrong organizational and time-management skills, with excellent attention to detail.\nExcellent verbal and written communication skills in English.\nWorking knowledge of Microsoft Office applications, particularly Outlook, Word, and Excel.\nAbility to manage multiple priorities independently while collaborating effectively with others.\nPersonal Qualities That Will Help You Succeed\nProactive and resourceful: You anticipate needs, take initiative, and look for practical solutions.\nService-minded: You genuinely enjoy helping people and creating a positive experience for others.\nReliable and accountable: You take ownership of your responsibilities and consistently follow through.\nOrganized and detail-oriented: You bring structure to everyday activities and ensure important details are not overlooked.\nFlexible and adaptable: You remain calm, approachable, and solution-focused when priorities change.\nCollaborative: You communicate openly and enjoy working with colleagues across different teams and locations\nPhysical Requirements\nThis position involves routine physical activities associated with maintaining an office environment, including:\nWorking onsite in a standard professional office setting.\nOccasionally lifting and carrying items weighing up to 25 pounds, such as packages, mail, and office supplies.\nStanding, walking, bending, and reaching as needed to complete routine office tasks.\nHandling deliveries, organizing supplies, scanning documents, and performing other administrative duties.\nApply today!\nWe believe in empowering individuals - including our own employees - to reach their full potential. So, if you want to change lives while growing your own career, we’d love to hear from you.\nWhere we stand:\nWe believe diversity not only enriches our workplace culture, but also gives us a strategic advantage. Working with people from a variety of backgrounds and perspectives helps us all become better communicators, better problem solvers, and better human beings. Our differences make us stronger.\nTobii Dynavox values equality of opportunity, human dignity, and racial/ethnic and cultural diversity. 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