{"id":4200620,"url":"https://alion.io/job/tolmar-temporary-document-control-specialist-i","title":"Temporary Document Control Specialist I","company":{"id":3246838,"name":"Tolmar","domain":"tolmar.com","url":"https://alion.io/company/tolmar","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":47,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Windsor, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false},{"name":"GMP","optional":false},{"name":"Veeva","optional":false}],"status":"live","first_seen_at":"2026-11-12T21:02:52Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-13T10:57:01Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Core Hours: Monday - Friday, 7:30am - 4:00pm\nThis positions duration will be approximately 6 months\nPurpose and Scope\nThe Document Control Specialist I supports Tolmar by performing functions involving the processing of controlled documents and maintenance of the Document Control system.\nEssential Duties & Responsibilities\nIssue batch records and associated documents including copy verification.\nNavigate in the Tolmar Network drives for storage of electronic documents, as applicable.\nUpdate and maintain associated databases and tracking systems including, batch record issuance, lab notebook issuance and archival and validation document numbers.\nEnsure employee signature cards are scanned, filed and stored in secured location for review by departments to verify signature.\nMaintain electronic and paper copy files, as needed per the retention schedule.\nCoordinate and prioritize scanning of files and other documents/records ensuring proper retention requirements including Department document submissions, laboratory notebooks, batch records, logbooks and QA receiving paperwork.\nPerform the daily Document Distribution activities. Maintain document/file room processes, including filing of documents.\nProcess all electronic document system types ensuring company-wide adherence to procedures. Complete Electronic Document Management System formatting reviews for documents. Aid all levels of personnel/management regarding the creation and revision of documents within the document management system.\nAssist with revision of department assigned documents.\nMaintain and submit supply requests for the document control department.\nComplete limited immediate actions, corrective actions or change control change actions within Electronic Quality Management System that apply to associated duties.\nParticipate in recurring cross-functional meetings with departments that share KPI/processes as needed.\nEscalate and ensure open communication when discrepancies are found in any work.\nPerform other duties as assigned.\nKnowledge, Skills & Abilities\nExperience with Microsoft Word, Excel, and Access.\nKnowledgeable in FDA Good manufacturing Practices (cGMP) preferred.\nExcellent organizational skills.\nAbility to maintain focus on detail-oriented, repetitive tasks.\nEffective verbal and written communication abilities to support broad range of internal and external customers.\nAbility to interact with management, peers, and members of other departments in team settings in a respectful and professional manner.\nVeeva experience preferred.\nCore Values\nThe Document Control Specialist I is expected to operate within the framework of Tolmar’s Core Values:\nCenter on People: We commit to support the well-being of our patients and treat our employees and those we serve as valued partners. By placing people at the heart of our actions, we actively engage, invigorate, acquire knowledge, and grow together with an enterprise-wide mindset that lifts the whole organization.\nAre Proactive & Agile: We embody a culture of engagement and action. With a hands-on approach, we fearlessly adapt to change. We anticipate, respond swiftly and efficiently to ignite a spirit that propels us towards extraordinary outcomes.\nAct Ethically: We are committed to consistently conducting our business in an ethical, compliant, and socially aware manner, in line with our purpose of positively impacting lives. We actively cultivate diversity, equity, inclusion & sustainability in our workplace.\nConstantly Improve: We are committed to a proactive, collaborative effort to enhance our products, systems, processes, and services by reducing waste, increasing efficiency, and improving quality. We strive to be innovative, embracing calculated risk-taking that drives better ways of working.\nAre Accountable: We think, act, and communicate with honesty, transparency, and clarity in alignment with our core values. We don't compromise our values for near term gain. We take accountability & ownership of our work, actions, successes, and setbacks. We strive to deliver our best as we shape the future.\nEducation & Experience\nHigh school diploma or GED required.\nSome college level coursework preferred.\nTwo or more years of experience in an administrative position required.\nWorking Conditions\nWorking conditions are normal for an office environment.\nWork may require occasional overtime.\nCompensation and Benefits\nPay: $23.00 \nBenefits summary: https://www.tolmar.com/careers/employee-benefitsPlease note that due to the temporary nature of this position, not all benefits will apply. \n\nTolmar compensation programs are focused on equitable, fair pay practices including market-based base pay and a strong benefits package. The final compensation offered may vary from the posted range based on the selected candidates qualifications and experience.\nTolmar is an Equal Opportunity Employer. We do not discriminate on the basis age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.","description_format":"text","description_chars":5275,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Prescription Drugs","Generic Drugs"],"lifecycle":[{"event":"open","at":"2026-11-12T22:04:24Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 7","filings_12m":7,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":117500,"route":null,"cap_exempt":false,"checked_at":"2026-11-12T07:36:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":47,"reasons":["conf:4","win:early","comp:junior"],"computed_at":"2026-11-13T15:41:24Z"},"pay":null,"html_url":"https://alion.io/job/tolmar-temporary-document-control-specialist-i","json_url":"https://alion.io/job/tolmar-temporary-document-control-specialist-i.json","meta":{"generated_at":"2026-11-13T15:41:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":31495,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3246838},"rest":"https://alion.io/mcp/rest/get_company?id=3246838"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftolmar-temporary-document-control-specialist-i"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftolmar-temporary-document-control-specialist-i"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftolmar-temporary-document-control-specialist-i"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/tolmar-temporary-document-control-specialist-i\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftolmar-temporary-document-control-specialist-i"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4200620}},{"tool":"search_jobs","arguments":{"company":"tolmar.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4200620},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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