{"id":1475804,"url":"https://alion.io/job/toloka-ai-freelance-procurement-budget-controller","title":"Freelance Procurement & Budget Controller","company":{"id":48,"name":"Toloka AI","domain":"toloka.ai","url":"https://alion.io/company/toloka-ai","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":83,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":"freelance","work_mode":"remote","remote_scope":"stated_regions","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US","DE","FR","GB","AT","BE","BG","HR","CY","CZ","DK","FI","HU","IE","IT","NL","PL","RO","RS","ES","SE","EE","GR","LV","LT","LU","MT","PT","SK","SI"],"hiring_countries_total":30,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Anthropic","optional":false},{"name":"Notion","optional":false},{"name":"Gmail","optional":true}],"status":"live","first_seen_at":"2026-09-29T15:51:22Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-24T20:24:36Z","board_verified":true,"closed_at":null,"days_open":25,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":25},"description":"About Toloka\nAt Toloka AI we create data that powers leading GenAI models and innovations. We work with frontier labs, big tech, renowned AI startups, enterprises and non-profit research organizations worldwide. We use a combination of Experts + Crowd + Tech Platform to teach AI models to reason and evaluate their efficacy and safety. We have experts in more than 50 different domains-from doctors and lawyers to physicists and engineers-and boast one of the most diverse global crowds, representing over 100 countries and speaking 40+ languages. We are a well-funded startup with an enviable portfolio of clients including Anthropic, Amazon, Microsoft, Poolside, Recraft, and Shopify.\nRecently, we secured strategic investment led by Bezos Expeditions andNebius Group with participation from Mikhail Parakhin, CTO of Shopify and board advisor to leading GenAI companies, who now serves as our Chairman of the Board. Our remote-first team is globally distributed around the world: USA, UK, the Netherlands, Serbia, and more.\nAbout the Position\nToloka is looking for a Procurement & Budget Controller to own the end-to-end purchasing process and help keep company spending under control. The Procurement & Budget Controller will manage the full Purchase Order and vendor lifecycle in NetSuite, review expenses and contracts against budget and maintain the procurement policies and workflows that keep the process running smoothly. This role will also support month-end close by preparing accruals and reconciling purchasing-related transactions.\nWhat you’ll do\nPurchasing Operations\nManage the end-to-end Purchase Order (PO) lifecycle: PO creation, updates, Item Receipt processing, and reconciliation\nManage PO approval workflows\nManage vendor master data: Supplier creation, maintenance, and data validation in NetSuite; review and validate vendor banking details and financial master data\nCoordinate supplier invoice processing and payments\nCreate and maintain items, GL accounts and other analytics in NetSuite\nDevelop and maintain internal process documentation and work instructions in Notion\nSupport audit and other finance-related ad-hoc requests\nWork with business stakeholders and cross-functional teams to resolve operational issues and support smooth finance processes\nBudget Controlling\nControl actual and planned spending against budget at the point of expense/contract approval, before sign-off\nAnalyze and maintain budget analytics (cost centers, categories, projects, etc.), ensuring spending is correctly classified and budget structures stay accurate and controllable\nImplement and maintain cost controls, spend approval thresholds\nProcurement Process Management\nOwn and maintain the end-to-end procurement process (requisition → approval → PO → receipt → payment), defining clear steps, roles, and controls at each stage\nDevelop, update and maintain procurement policies and approval workflows; ensure they are followed and compliance requirements are met\nMonitor process compliance, track deviations, and escalate where needed\nIdentify process gaps and inefficiencies and contribute to process improvements\nTrain and support internal stakeholders on procurement process, tools, and policy requirements\nFinancial Reporting Support\nReview and process Item Receipts at month-end, verifying that goods and services received during the reporting period, and preparing the related PO accruals for unbilled expenses\nPrepare and validate monthly accruals for non-PO and project-related expenses\nSupport the monthly financial close, ensuring accurate recognition of expenses, accruals and project costs\nWhat we're Looking For\n5+ years of track record in finance roles\nDeep expertise in Budget controlling & Procurement processes\nSolid understanding of AP processes and month-end close (accruals, reconciliations)\nAbility to thrive in a fast-paced startup environment\nWorking with NetSuite is a plus\nFluent English\nBachelor’s degree in Finance - or equivalent advanced degree\nBig4 experience, ACMA/ FCMA/FCCA, is preferred\n[Important Notice] Scam Alert Regarding Fake Job Postings\nIt has come to our attention that an individual or group is fraudulently impersonating Toloka to post fake jobs and solicit personal information from applicants. Please be aware:\nOfficial Communication: Our recruiting team will only contact you from an official \"toloka.ai\" email address. We will NEVER use Gmail, Yahoo, Tolokainc, toloka.inc, or other personal or seemingly business email accounts.\nOur Process: We will never ask for your bank account details, credit card number, or any fees as part of the application or interview process.\nOfficial Listings: All legitimate job openings are posted on our official careers page: https://toloka.ai/careers#job-list\nWhat to do: If you see a suspicious job posting or have been contacted by someone you suspect is a scammer, please do not provide any personal information. Instead, report the incident to us directly at  and report the profile/post to LinkedIn. We are taking this matter very seriously and are working with the appropriate parties to resolve it.\nThank you for your vigilance!\nTo learn how we collect, use, disclose, and store personal data, check out our Privacy Notice.","description_format":"text","description_chars":5247,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Germany","iso":"DE","kind":"region"},{"name":"France","iso":"FR","kind":"region"},{"name":"United Kingdom","iso":"GB","kind":"country"},{"name":"Austria","iso":"AT","kind":"region"},{"name":"Belgium","iso":"BE","kind":"region"},{"name":"Bulgaria","iso":"BG","kind":"region"},{"name":"Croatia","iso":"HR","kind":"region"},{"name":"Cyprus","iso":"CY","kind":"region"},{"name":"Czech Republic","iso":"CZ","kind":"region"},{"name":"Denmark","iso":"DK","kind":"region"},{"name":"Finland","iso":"FI","kind":"region"},{"name":"Hungary","iso":"HU","kind":"region"},{"name":"Ireland","iso":"IE","kind":"region"},{"name":"Italy","iso":"IT","kind":"region"},{"name":"Netherlands","iso":"NL","kind":"country"},{"name":"Poland","iso":"PL","kind":"region"},{"name":"Romania","iso":"RO","kind":"region"},{"name":"Serbia","iso":"RS","kind":"country"},{"name":"Spain","iso":"ES","kind":"region"},{"name":"Sweden","iso":"SE","kind":"region"},{"name":"Estonia","iso":"EE","kind":"region"},{"name":"Greece","iso":"GR","kind":"region"},{"name":"Latvia","iso":"LV","kind":"region"},{"name":"Lithuania","iso":"LT","kind":"region"},{"name":"Luxembourg","iso":"LU","kind":"region"},{"name":"Malta","iso":"MT","kind":"region"},{"name":"Portugal","iso":"PT","kind":"region"},{"name":"Slovakia","iso":"SK","kind":"region"},{"name":"Slovenia","iso":"SI","kind":"region"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","AI Training Data & Annotation","AI Evaluation & Observability"],"lifecycle":[{"event":"open","at":"2026-09-29T18:46:47Z"}],"visa":[],"liveness":{"score":81,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":0.9,"age_days":24,"expected_fill_days":40,"reasons":["conf:1","velocity","win:mid"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/toloka-ai-freelance-procurement-budget-controller","json_url":"https://alion.io/job/toloka-ai-freelance-procurement-budget-controller.json","meta":{"generated_at":"2026-10-24T20:41:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30201,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":48},"rest":"https://alion.io/mcp/rest/get_company?id=48"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftoloka-ai-freelance-procurement-budget-controller"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftoloka-ai-freelance-procurement-budget-controller"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftoloka-ai-freelance-procurement-budget-controller"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/toloka-ai-freelance-procurement-budget-controller\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftoloka-ai-freelance-procurement-budget-controller"}]}