Accounts Payable Representative

Tom James is the world’s largest manufacturer and retailer of made-to-order clothing and the engine behind one of the most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers-controlling the entire manufacturing process ‘from sheep to suit’-we offer unparalleled value to those with an eye for quality.

We are looking for a full-time Accounts Payable Representative to join our team. This person will be providing support to the Tom James Sales Professional Team.

Job Responsibilities

• Pays vendors by monitoring discount opportunities, payment discrepancies and documentation.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries in excel spread sheets.
• Processes invoices daily via coding and reviewing pre-coded invoices along with entering vendor invoices into the accounting system.
• Verifies vendor accounts.
• Communicates with vendors, addressing inquiries, resolves payment issues while maintaining a positive relationship.
• Gathers W-9 information from vendors, sets up new vendors and maintains AP database.
• Files and maintains Accounts Payable invoices.
• Approves and processes office supplies for retail offices.
• Other duties as assigned

Required Skills

• Basic data entry skills
• Strong Microsoft Office, Internet, and email skills
• Good written and verbal communication skills
• Strong organization and planning skills
• Attention to detail and accuracy
• Assertive and results oriented
• Ability to learn quickly
• Regular, on-site attendance required
• Ability to maintain confidentiality

Experience

• Experience in Accounts Payable or Accounting preferred
• High School diploma, GED, or equivalent