{"id":2835440,"url":"https://alion.io/job/top-recruitment-executive-assistant","title":"Executive Assistant","company":{"id":4423478,"name":"Top Recruitment","domain":"top-recruitment.com","url":"https://alion.io/company/top-recruitment","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Phnom Penh, Cambodia"],"countries":["KH"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":3500,"max":null,"currency":"USD","period":"month","gross":null,"usd_annual":42000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Telegram","optional":false},{"name":"WhatsApp","optional":false}],"status":"live","first_seen_at":"2026-10-19T05:49:26Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-23T23:00:19Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"The Personal Assistant (Mandarin-Speaking) is the senior administrative professional accountable for managing the office, schedule and communications of a senior executive of an advertising agency. The role is the executive's principal point of coordination: keeping priorities on track, preparing the executive for every meeting, and serving as the trusted language and cultural bridge to Mandarin-speaking clients, partners and stakeholders.\nThe Personal Assistant operates under the direction of the executive and is expected to exercise strict confidentiality, sound judgment and professional boundaries at all times.\nReporting and Leadership Structure\nReports to: Senior Executive of the Company\nWork arrangement: Hybrid (office and remote), based in Phnom Penh, Cambodia; full-time\nKey working relationships: Company leadership team, Finance and Admin, creative and client service teams, and external Mandarin-speaking clients, partners and vendors\nDirect reports: None\nLanguage requirements: Mandarin Chinese (fluent), English (fluent), Khmer (fluent)\nA. Executive Schedule and Office Management\nManage the executive's calendar, appointments, meetings and travel arrangements, resolving conflicts and prioritizing as needed.\nPrepare briefing notes, agendas and meeting materials in advance, and take minutes with clear action items and follow-ups.\nHandle domestic and international travel bookings, visas, itineraries and expense reports.\nCoordinate with internal teams to ensure deadlines and deliverables are followed up on time.\nB. Language, Communication and Stakeholder Liaison\nServe as the first point of contact for Mandarin-speaking clients, partners and guests, by phone, email and messaging apps (WeChat, WhatsApp, Telegram).\nTranslate and interpret (Mandarin English Khmer) in meetings, calls and negotiations, verbally and in writing.\nDraft, proofread and send correspondence, proposals and presentations in Mandarin and English on behalf of the executive.\nSupport relationship-building with Chinese-speaking business communities, with cultural awareness and appropriate business etiquette.\nC. Administration, Finance Support and Records\nMaintain organized digital and physical filing systems for contracts, reports and confidential records.\nPrepare and track invoices, payments, reimbursements and purchase requests in coordination with the finance team.\nCoordinate with vendors and external partners on agreements, deliverables and follow-ups.\nConduct basic research on companies, markets, competitors and contacts, including Chinese-language sources.\nD. Confidentiality, Events and Personal Support\nHandle sensitive and confidential information with the highest level of discretion.\nPlan and coordinate logistics for business meetings, client dinners, site visits and company events.\nAssist with selected personal administrative matters as agreed (appointments, bookings, errands), within professional boundaries.\nScope of Authority\nAuthority over day-to-day management of the executive's calendar, correspondence, office administration and approved administrative budgets, within the limits set by the executive. No authority to commit company funds or sign contracts without the executive's prior approval.\n2. Candidate Profile\nEducation: Bachelor's degree in Business Administration, Chinese Language, International Relations, Communications or a related discipline. Outstanding relevant experience combined with fluent Mandarin will also be considered.\nExperience\n2-5 years of experience as a Personal Assistant, Executive Assistant, Secretary or similar role.\nPrior experience supporting a senior executive, business owner or leadership team.\nStrong preference for experience in advertising, marketing, media, a multinational or a professional services environment.\nFluent Mandarin Chinese, spoken and written; HSK 5 or above (or equivalent) preferred.\nCritical Professional Capabilities: Executive calendar and travel management · Mandarin, English and Khmer business communication · Interpretation and translation · Business writing and correspondence · Confidentiality and discretion · Microsoft Office / Google Workspace · WeChat and messaging tools · Event and meeting coordination · Basic finance administration · Chinese business culture and etiquette · Time management and prioritization · Independent work in a hybrid setup\n3. Terms of Employment and How to Apply\nMonthly salary: USD 3,500\nHybrid working arrangement, full-time\nOccasional after-hours work, business travel and events as required\nOther benefits as per company policy: [to be confirmed]","description_format":"text","description_chars":4587,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Khmer","level":"Advanced (C1)","optional":false},{"language":"Chinese","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Company events","Hybrid work"],"hiring_locations":[{"name":"Cambodia","iso":"KH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-19T05:49:26Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.844,"p_room":1,"age_days":4,"expected_fill_days":20,"reasons":["conf:1","win:early","comp:junior"],"computed_at":"2026-10-23T05:54:15Z"},"pay":{"stated_usd_annual":42000,"is_top_pay":false},"html_url":"https://alion.io/job/top-recruitment-executive-assistant","json_url":"https://alion.io/job/top-recruitment-executive-assistant.json","meta":{"generated_at":"2026-10-24T02:02:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3275,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4423478},"rest":"https://alion.io/mcp/rest/get_company?id=4423478"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftop-recruitment-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftop-recruitment-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftop-recruitment-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/top-recruitment-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftop-recruitment-executive-assistant"}]}