{"id":2551835,"url":"https://alion.io/job/topstep-accounts-payable-ap-accountant","title":"Accounts Payable (“AP”) Accountant","company":{"id":720700,"name":"Topstep","domain":"topstep.com","url":"https://alion.io/company/topstep-2","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":65000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-14T15:39:41Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T23:58:56Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Summary \nThe AP Accountant is responsible for the accurate and timely processing of vendor invoices from receipt through payment. This role ensures invoices are properly matched to supporting documentation, coded to the correct GL accounts and departments, and entered into the accounting system free of errors or duplicates. The AP Accountant works closely with vendors to resolve discrepancies, supports the payment process, maintains organized records to support internal controls and audit requests, prepares monthly AP aging, and works closely with the Senior GL Accountant to identify invoices received late that require accruals. This role requires strong attention to detail, sound judgment, and the ability to work independently within a close-knit finance team.\nKey Responsibilities \n AP Processing\nReceive and sort incoming vendor invoices, whether received physically or electronically.\nValidate invoice details against purchase orders, contracts, and confirmation of goods or services received.\nEnter invoice data into the accounting system (Bill.com and NetSuite), including line items, amounts, GL codes, and departments, inclusive of allocations mentioned below. \nPerform complex allocations for multiple large vendors by splitting expenses across subsidiaries based on invoice descriptions, subsidiary usage, headcounts, etc. \nVerify entries prior to processing to prevent errors, miscoding, or duplicate payments.\nOversee the finance email inbox, which includes sorting inquiries from AP and distributing other requests to their respective departments\nCommunicate with vendors to research and resolve discrepancies or missing information.\nPrepare and process payments for approved invoices in accordance with payment terms and approval workflows.\nMaintain accurate, well-organized records and provide supporting documentation for internal and external audits.\nDevelop and maintain SOPs for all AP procedures, inclusive of the steps required to calculate subsidiary allocations for invoices that cover multiple subsidiaries \n Accounting \nPartner with Senior GL Accountant who owns accrued expenses and vendor-facing teams (e.g., Legal, Product) to obtain estimates for recurring accrual items.\nAssist in the preparation of the monthly AP aging, ensuring the aging report ties to the trial balance and open items are properly supported.\nInvestigate and drive resolution of aged or unusual AP items in partnership with the GL Manager, Senior GL Accountant, and vendor owners.\nMaintain documentation standards for AP aging support that are audit-ready.\n Process Improvements & Systems \nIdentify opportunities to improve efficiency, accuracy, and consistency across owned close areas.\nLeverage ERP (NetSuite) and Bill.com functionality effectively; support system improvements as directed.\nEnsure AP data flows accurately into the general ledger from bill.com\nRequired Qualifications and Key Competencies\nAssociate’s or Bachelor’s degree in Accounting, Finance, or a related field. \n1-3 + years of experience in accounts payable and/or general accounting.\nExperience matching invoices to purchase orders and receiving documentation (three-way match).\nFamiliarity with GL coding and cost center/department allocation.\nProficiency with accounting or ERP software (e.g., NetSuite or similar), Bill processing tool (Bill.com or similar), and Microsoft Excel.\nStrong attention to detail and accuracy when entering and verifying financial data.\nEffective written and verbal communication skills for resolving vendor discrepancies.\nAbility to manage multiple invoices and deadlines in a fast-paced environment.\nOrganizational skills sufficient to maintain audit-ready documentation.\nEffectively communicate with vendors and personnel across the organization to determine accurate invoice information, bill credits, department charges, etc.\nCompany Culture & Perks\nTopstep is an engaging working environment which ranges from fully remote to hybrid. We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication. \nSeven Company-paid Holidays and generous Family Leave. Paid time off is front-loaded.\nCompetitive 401(k) matching, health, dental, and vision insurance is offered for full-time employees. \nVacations are encouraged with a bonus for taking 5 consecutive days. Employee referrals are bonused. Topstep offers a food and groceries budget and contributes towards health and wellness.\nNew Hire Base Salary Range\n$65,000 - $80,000 annually.\nThe compensation offered will take into account the internal compensation structure and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience, among other factors.\nThis position is eligible for a performance-based bonus as provided by the plan terms and governing documents.\nEqual Opportunity Employer\nTopstep is an Equal Opportunity Employer. We are committed to fostering an inclusive environment where all employees and applicants are valued. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status, in compliance with applicable federal, state, and local laws.\nInterested in the role? Apply today with your resume!\nThe collection, use, and handling of your data provided in response to this job posting is described further in our Privacy Policy. If you are a California resident, please review our California Notice at Collection. \nNotice of Use of Artificial Intelligence in Recruitment and Hiring: Notice Pursuant to 775 ILCS 5/2-102(L). Topstep LLC uses artificial intelligence (\"AI\") in connection with its recruitment and hiring process. Examples include, but are not limited to, AI tools used to improve job descriptions, generate interview questions, draft communications, assist with scheduling, and source candidates, as well as AI features built into third-party platforms such as LinkedIn, Indeed, and Glassdoor. Topstep will not use AI that has the effect of subjecting employees or applicants to discrimination on the basis of any protected class under the Illinois Human Rights Act.\nThe collection, use, and handling of your data provided in response to this job posting is described further in ourPrivacy Policy. 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