Part-Time Office Coordinator (Contract)

ACTIVITIES:

• Serve as Point of Contact to building management and communicate important updates to staff
• Greet office visitors, ensuring guests are comfortable and connected with the right office personnel
• Office safety point of contact
• Monitor and order inventory for office and break room supplies
• Submit work orders and scheduling repairs for office space and equipment
• Coordinate with IT on any technical issues (AV system, phones, WiFi)
• Coordinate and support the onboarding process for new hires, including scheduling onboarding activities, facilitating office and systems access, and ensuring a smooth and organized first-day experience in alignment with internal onboarding checklists and processes.
• Manage schedules for conference and community spaces
• Maintain Outlook listserv and shared calendar
• Organize events/celebrations, lunches, etc; decorate office for holidays
• Manage incoming and outgoing mail and packages
• Prepare mailings (mail merge, stuff envelopes, hand address letters, etc); drop off mailings
• Project coordination, data entry, corporate reporting/compliance support
• Vendor management for the office
• Invoice and PO processing for office vendors and the development team
• Office expansion or space-related projects (if expected in the future)
• Serving as a notary when needed
• Acting as the primary point of contact for office vendors, including onboarding in MBC and handling vendor setup requests from the team
• Perform additional administrative and operational duties as needed, including handling ad hoc or specialized tasks to support evolving office and team requirements