{"id":2171244,"url":"https://alion.io/job/totalenergies-site-document-controller-sutherland-and-matjiesfontein-fixed-term-contract-position-2","title":"Site Document Controller - Sutherland and Matjiesfontein (Fixed Term Contract) Position","company":{"id":452853,"name":"TotalEnergies","domain":"totalenergies.com","url":"https://alion.io/company/totalenergies","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Avature","truth_index":{"grade":"B","score":77,"open_postings":30,"ghost_share":0.367,"stale_share":0,"repost_share":0.433,"time_to_fill_p50_days":20,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":16000,"max_usd":44000,"period":"year","method":"role_country_seniority_unknown","sample_n":116},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-09T12:09:49Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-11-03T13:13:06Z","board_verified":true,"closed_at":null,"days_open":25,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":25},"description":"The Site-Based Document Controller is responsible for the effective control, distribution, tracking, and archiving of project documentation on the construction site. The role ensures that all project documentation is accurate, up to date, compliant with document control procedures, and readily available to site teams.\nThis position plays a critical role in supporting construction activities, audits, handovers, and compliance requirements throughout the project lifecycle. Key responsibilities are:\n1. Document Control & Records Management\nEstablish, implement, and maintain site document control procedures aligned with project and company standards.\nReceive, register, track, distribute, and archive all incoming and outgoing project documentation.\nEnsure correct document numbering, version control, classification, and filing in the approved Electronic Document Management System (eDMS) and site files.\nMaintain document registers, transmittals, revision histories, and distribution lists.\nControl superseded and obsolete documents to prevent incorrect usage on site.\nEnsure that the Master Document Distribution Matrix (MDDM) is up to date\nProvide support to the Snr Document Controller in continually improving both Company and Project specific Document Management procedures and processes\n2. Construction Site Document Support\nEnsure the latest approved drawings, specifications, method statements, procedures, and permits are always available on site.\nManage “Issued for Construction” (IFC), redline, and As-Built documentation.\nLiaise with construction teams to understand document requirements and support daily site activities.\nAssist with document compilation for inspections, audits, commissioning, and handover.\nManage the Technical Queries and Concession/Deviation requests and ensure they are closed out timeously\nProvide eDMS training to team and Contractors as required\n3. Contractor & Stakeholder Coordination\nLead the project document control meetings with Contractors\nManage the interface with contractors, consultants, and suppliers regarding document submissions and revisions.\nTrack document review cycles and follow up on outstanding comments and approvals.\nSupport project team, contractors and service providers with Document Control issues\nEnsure contractor documentation complies with project document control and quality requirements.\n5. Quality, Audit & Compliance Support\nSupport internal and external audits by providing complete, accurate, and traceable records.\nEnsure compliance with company, client, and regulatory document control and records requirements.\nConduct regular on site Document Control Audits to ensure Contractor compliance\nAssist with preparation of handover and close-out documentation for operations and maintenance.\n6. Reporting & Continuous Improvement\nPrepare regular document control and site administration status reports.\nIdentify gaps and improvement opportunities in document and site administration processes.\nSupport lessons learned and best practice implementation across the project.\n4. Site Administration\nProvide day-to-day administrative support to the site team and construction management.\nManage site correspondence, filing systems, and record keeping (digital and hardcopy).\nAssist with site induction records, attendance registers, access control logs, and site filing.\nCoordinate meeting logistics, prepare agendas, take minutes, and track action items where required.\nSupport site reporting by compiling and distributing weekly/monthly site packs and reports.\nAssist with onboarding documentation for new site personnel and contractors.","description_format":"text","description_chars":3615,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities","Fossil Fuels","Oil & Gas"],"lifecycle":[{"event":"open","at":"2026-10-09T12:09:49Z"}],"visa":[],"liveness":{"score":33,"band":"fade","label":"Fading","p_open":1,"p_active":0.593,"p_room":0.55,"age_days":24,"expected_fill_days":20,"reasons":["conf:2","velocity","win:tail","comp:brand"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/totalenergies-site-document-controller-sutherland-and-matjiesfontein-fixed-term-contract-position-2","json_url":"https://alion.io/job/totalenergies-site-document-controller-sutherland-and-matjiesfontein-fixed-term-contract-position-2.json","meta":{"generated_at":"2026-11-03T13:37:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18984,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":452853},"rest":"https://alion.io/mcp/rest/get_company?id=452853"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftotalenergies-site-document-controller-sutherland-and-matjiesfontein-fixed-term-contract-position-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftotalenergies-site-document-controller-sutherland-and-matjiesfontein-fixed-term-contract-position-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftotalenergies-site-document-controller-sutherland-and-matjiesfontein-fixed-term-contract-position-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/totalenergies-site-document-controller-sutherland-and-matjiesfontein-fixed-term-contract-position-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftotalenergies-site-document-controller-sutherland-and-matjiesfontein-fixed-term-contract-position-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2171244}},{"tool":"search_jobs","arguments":{"company":"totalenergies.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2171244},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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