{"id":1526239,"url":"https://alion.io/job/tote-maritime-administrative-project-assistant","title":"Administrative Project Assistant","company":{"id":2000568,"name":"TOTE Maritime","domain":"totemaritime.com","url":"https://alion.io/company/totemaritime","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Marinette, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":84000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-01T15:14:00Z","employer_posted_date":"2026-09-01","last_verified_at":"2026-10-23T17:10:42Z","board_verified":true,"closed_at":null,"days_open":52,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":52},"description":"Administrative Project Assistant\nJob Summary\nTOTE Services is seeking a qualified individual to serve as an Administrative Project Assistant supporting the Vessel Construction Management (VCM) Project Team. This role will assist the team in meeting its planning and management objectives by managing and controlling contract documents, supporting project communications, and providing administrative support to all team members.\nTOTE Services is seeking a qualified individual to serve as an Administrative Project Assistant supporting the Vessel Construction Management (VCM) Project Team. This role will assist the team in meeting its planning and management objectives by managing and controlling contract documents, supporting project communications, and providing administrative support to all team members.\nAt TOTE Services, we value hard work, integrity, and an unwavering commitment to exceptional customer service. We invest in our people by providing access to a broad range of training and development programs, along with meaningful opportunities for career growth. While our teams support some of the nation’s most complex and demanding maritime projects, we are equally committed to fostering a healthy work-life balance, recognizing that the long-term success of our company depends on the well-being of our employees.\nEssential Duties and Responsibilities\nPromote the TOTE Services safety culture and adhere to all safety guidelines. Make safety a priority in everything we do and seek opportunities for continuous improvement.\nReceive, organize, and streamline project communications to support required deliverable submissions for contract compliance.\nSchedule and facilitate regular meetings between key stakeholders. This may require the candidate to create meeting agendas, PowerPoint Presentations, and capture/distribute detailed meeting minutes and action items.\nProvide organizational and administrative support to the VCM Team in achieving program goals, which include reviewing, improving, and potentially developing internal processes to support VCM activities and other administrative functions.\nAssists in developing work products such as, status reports, meeting materials, schedules, trackers, and other program deliverables in support of contract requirements.\nProvide superior record keeping and documentation control to promote the retention and organization of program documents.\nAssist with coordinating of shipyard tours for visitors, subcontractors and U.S. Government officials.\nUndertake other relevant duties and projects as appropriate to support the Shipbuilding Program.\nExperience\nHigh school diploma or equivalent required. 3 to 5 years of administrative experience in an office environment preferred.\nQualification Requirements\nThe requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Must be eligible to possess DOD SECRET security clearance.\nKnowledge, Skills, and Abilities\nExcellent organizational skills and attention to detail\nProficiency in the Microsoft Office Suite Programs including SharePoint.\nSuperior oral communication skills and exceptional written skills, with the ability to draft and edit a wide variety of materials for different stakeholders.\nAbility to effectively coordinate multiple projects in various stages of completion that may vary in nature and scope.\nAbility to organize, manage, and coordinate their administrative work within a shipyard project team environment.\nAbility to prepare and interpret schedules, charts, and management plans.\nAbility to establish and maintain effective working relationships with internal/external business partners.\nAbility to evaluate process effectiveness and develop changes or alternatives.\nAbility to assist preparation, monitor and administer budgets.\nAbility to multitask and occasionally work within critical time constraints\nAbility to work independently and under limited supervision\nWork Environment\nWorks inside an office environment and occasionally required to transit outside in conditions of both high and low temperatures. May be exposed to odors, dust, dirt, mechanical hazards, high noise levels and potentially dangerous equipment. Must be able to crouch and stoop to get into areas with restricted headroom and be able to climb ladders. May require extended use of computer keyboard and viewing of computer monitor and ability to sit for long periods of time.\nProvide your feedback on BizChat\nEqual Opportunity Employer\nTOTE Services is an Equal Opportunity Employer - Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability, or status as a protected veteran. TOTE Services is a drug-free employer and a participant of the E-Verify Employment Verification Program.","description_format":"text","description_chars":5065,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":true,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Transportation & Logistics","Sea Freight","Logistics"],"lifecycle":[{"event":"open","at":"2026-09-30T14:12:51Z"}],"visa":[],"liveness":{"score":40,"band":"fade","label":"Fading","p_open":1,"p_active":0.735,"p_room":0.55,"age_days":51,"expected_fill_days":46,"reasons":["conf:2","win:tail"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/tote-maritime-administrative-project-assistant","json_url":"https://alion.io/job/tote-maritime-administrative-project-assistant.json","meta":{"generated_at":"2026-10-23T17:35:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26747,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2000568},"rest":"https://alion.io/mcp/rest/get_company?id=2000568"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftote-maritime-administrative-project-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftote-maritime-administrative-project-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftote-maritime-administrative-project-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/tote-maritime-administrative-project-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftote-maritime-administrative-project-assistant"}]}