{"id":2588748,"url":"https://alion.io/job/tototheo-administrative-assistant","title":"Administrative Assistant","company":{"id":4422712,"name":"Tototheo Global","domain":"tototheo.com","url":"https://alion.io/company/tototheo","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Limassol, Cyprus"],"countries":["CY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":19000,"max_usd":35000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":5190},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"closed","first_seen_at":"2026-09-29T00:00:00Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-20T17:10:32Z","board_verified":false,"closed_at":"2026-10-20T17:10:32Z","days_open":21,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":21},"description":"Tototheo Global is a leading provider of connectivity and technology solutions, enabling maritime, enterprise, and government customers worldwide.\nJob Purpose\nAs an Administrative Assistant, you will support the day-to-day operations of the CEO Office. Working closely with the Head of the CEO Office, you will provide administrative and coordination support to the office and widerteam.\nThe role includes travel arrangements, meeting logistics, document preparationand filing, as well as administrative coordination of office and residence service requests as directed. You will carry out these responsibilities with accuracy, discretionand professionalism, while helping to improve administrative processes.\nMain Duties and Responsibilities\nCoordinate travel arrangements, including booking flights, hotel accommodationand ground transportation, with a high degree of accuracy and attention to detail.\nProvide day-to-day administrative support to the CEO Office and wider team, helping to ensure smooth and efficient operations.\nPerform general administrative duties, including typing, copying, scanning, document preparationand data entry.\nMonitor and respond to internal and external administrative enquiries and requests via telephone, emailand other channels in a timelyand professional manner.\nMaintain accurate, organizedand up-to-date electronic and physical filing systems, ensuring documents and information are easily accessible.\nProvide scheduling and logistical support for meetings and appointments, including meeting room arrangements, invitationsand preparation of relevant materials, as required.\nMonitor and respond to internal and external administrative enquiries and requests in a timelyand professional manner.\nSupport the planning and coordination of company events and internal activities, including related administrative and logistical arrangements.\nProactively identifyopportunities to improve administrative processes, organizationand operational efficiency.\nUndertake ad hoc administrative duties and errands as directed in support of the CEO Office.\nProvide administrative coordination for maintenance and service requests relating to the office and the CEOs’ residences, as directed, including scheduling visits, liaising with the maintenance colleague and service providers, and following up on agreed actions.\nEnsure all responsibilities are carried out in accordance withcompany policies, proceduresand applicable regulations.\nHandle confidential and sensitive information with discretion, integrityand professionalism.\nAssistwith general office administration, including office supplies, couriersand deliveries, where required.\nQualifications\nExcellent command of Greek and English, both written and verbal.\nProficiencyin Microsoft Office applications, including Word, Excel, PowerPointand Outlook, as well as digital collaboration platforms such as Microsoft Teams and SharePoint.\nGood understanding of office administration principles and practices.\nStrong organizational and time-management skills, with the ability to multitask and prioritize effectively.\nHigh levelof attention to detail and accuracy.\nFlexible and adaptable, with the ability to manage a diverse range of responsibilities\nAbility to work effectively both independently and as part of a team.\nExcellent verbal and written communication skills, with the ability to communicate information clearly and professionally.\nAbility to work under pressure and meet deadlines while maintaining high qualitystandards.\nDemonstrated discretion, integrityand professionalism, with a strong understanding of confidentiality requirements.\nA degree in Business Administration, Managementor another relevant field will be considered an advantage.\nOne (1) to three (3) years of relevant experience in an administrative or similar role.\nBenefits:\nAnd here are just some of the benefits you receive when you join Tototheo Global:\nWork in an international, dynamic, and fun environment, at a growing company\nAttractive remuneration package\nPrivate Medical Health Insurance\nContinuing education and training\n13th salary (for Cyprus)\nHalf day leave on your birthday\nWellness Support - 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