HR/Facility Admin Assistant (Bilingual)

As an HR/Facility Admin Assistant (Bilingual), you will be responsible for assisting with human resources duties and plant operations. Some crucial responsibilities include organizing company events, arranging employee training, time & attendance, and facility purchases. You will also be the friendly first point of contact for visitors to our facility.

The schedule for this position is 6:00 am - 3:00 pm five days per week onsite in Chicago (Pershing Road), IL.

This position is a full-time, on-site position with guaranteed work through May 2027. In May of 2027, the assignment may end depending on business needs when we transition to our new facility in Winfield, IL.

How you'll spend your time

• Front desk and receptionist duties, such as answering phones and greeting guests
• Facilitating cross-channel feedback from employees to management
• Working with team leaders, managers, and department heads to learn departmental needs and goals
• Plan, organize and execute company events (e.g. summer BBQ, monthly all-hands meeting, unboxing events, holiday celebrations, etc.)
• Assist with Production reports including the Meals Per Hour (MPH) tracker and other daily labor reports
• Assist with coordinating employee schedules for weekly production planning
• Manage hourly employee time cards (updating/editing as necessary), and tracking attendance (call outs, NCNS, tardy, etc)Manage timesheets for Temporary associates, and tracking attendance.
• Track labor hours for MPH reportsTrack and manage inventory of office supplies for production and assist with sanitation orders
• Assist in handling expense reporting and invoices
• Assist with facilitating interviews and new hire orientation for production employees
• Establish and maintain relationships with Vendors and Contractors, ensuring compliance with GMPs, and safety/security requirements
• Manage secure access to the facility, issue key fobs/proximity badges to employees
• Assist with facilitating GMP and Safety Trainings and tracking completion
• Assist with HR projects, including compliance, training, and communication
• Administrative and office tasks as needed Other duties as assigned

About you

• Bilingual in English & Spanish
• Detail oriented with exceptional self-awareness and accountability
• Sharp problem-solving skills paired with a proactive mindset
• Very strong organizational skills with the ability to prioritize and multitask
• Must be able to work into the beginning or end of 3rd shift schedule to meet with production team, at least once a month
• Excellent communication skills, both verbal and written
• Handle all company information with the utmost confidentiality, including employee records, employee/management conversations, and company documents
• Comfortable and confident with translating conversations and company announcements
• Fluency with modern technology such as a computer, Microsoft Office products, Slack, Google docs, printer setup, and troubleshooting as needed
• 1+ years of administrative and/or HR experience
• Intermediate level competency with Google Sheet or Microsoft Excel.