{"id":1268297,"url":"https://alion.io/job/tovala-hrfacility-admin-assistant-bilingual","title":"HR/Facility Admin Assistant (Bilingual)","company":{"id":6730,"name":"Tovala","domain":"tovala.com","url":"https://alion.io/company/tovala","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Docs","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Slack","optional":false}],"status":"closed","first_seen_at":"2026-09-25T20:03:13Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-10-03T10:34:58Z","board_verified":false,"closed_at":"2026-10-03T10:34:58Z","days_open":7,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":7},"description":"As an HR/Facility Admin Assistant (Bilingual), you will be responsible for assisting with human resources duties and plant operations. Some crucial responsibilities include organizing company events, arranging employee training, time & attendance, and facility purchases. You will also be the friendly first point of contact for visitors to our facility.\nThe schedule for this position is 6:00 am - 3:00 pm five days per week onsite in Chicago (Pershing Road), IL.\nThis position is a full-time, on-site position with guaranteed work through May 2027. In May of 2027, the assignment may end depending on business needs when we transition to our new facility in Winfield, IL.\nHow you'll spend your time\nFront desk and receptionist duties, such as answering phones and greeting guests\nFacilitating cross-channel feedback from employees to management\nWorking with team leaders, managers, and department heads to learn departmental needs and goals\nPlan, organize and execute company events (e.g. summer BBQ, monthly all-hands meeting, unboxing events, holiday celebrations, etc.)\nAssist with Production reports including the Meals Per Hour (MPH) tracker and other daily labor reports \nAssist with coordinating employee schedules for weekly production planning\nManage hourly employee time cards (updating/editing as necessary), and tracking attendance (call outs, NCNS, tardy, etc)Manage timesheets for Temporary associates, and tracking attendance.\nTrack labor hours for MPH reportsTrack and manage inventory of office supplies for production and assist with sanitation orders\nAssist in handling expense reporting and invoices\nAssist with facilitating interviews and new hire orientation for production employees\nEstablish and maintain relationships with Vendors and Contractors, ensuring compliance with GMPs, and safety/security requirements\nManage secure access to the facility, issue key fobs/proximity badges to employees\nAssist with facilitating GMP and Safety Trainings and tracking completion\nAssist with HR projects, including compliance, training, and communication\nAdministrative and office tasks as needed Other duties as assigned\nAbout you\nBilingual in English & Spanish\nDetail oriented with exceptional self-awareness and accountability\nSharp problem-solving skills paired with a proactive mindset\nVery strong organizational skills with the ability to prioritize and multitask\nMust be able to work into the beginning or end of 3rd shift schedule to meet with production team, at least once a month\nExcellent communication skills, both verbal and written\nHandle all company information with the utmost confidentiality, including employee records, employee/management conversations, and company documents\nComfortable and confident with translating conversations and company announcements\nFluency with modern technology such as a computer, Microsoft Office products, Slack, Google docs, printer setup, and troubleshooting as needed\n1+ years of administrative and/or HR experience\nIntermediate level competency with Google Sheet or Microsoft Excel.","description_format":"text","description_chars":3053,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Proficiency (C2)","optional":false}]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Food & 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