{"id":1400274,"url":"https://alion.io/job/tp-icap-group-executive-assistant","title":"Executive Assistant","company":{"id":172489,"name":"TP ICAP Group","domain":"tpicap.com","url":"https://alion.io/company/tp-icap","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":93,"open_postings":19,"ghost_share":0,"stale_share":0.263,"repost_share":0,"time_to_fill_p50_days":45,"computed_at":"2026-09-29T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":60000,"period":"year","method":"role_country_seniority_unknown","sample_n":163},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false}],"status":"live","first_seen_at":"2026-09-28T15:03:54Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-09-28T22:33:01Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"The TP ICAP Group is a world leading provider of market infrastructure.\nOur purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.\nThrough our people and technology, we connect clients to superior liquidity and data solutions.\nThe Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world’s leading provider of OTC data, and an award winning all-to-all trading platform.\nThe Group operates from more than 60 offices in 27 countries. We are 5,300 people strong. We work as one to achieve our vision of being the world’s most trusted, innovative, liquidity and data solutions specialist.\nAbout Parameta Solutions\nParameta Solutions is the Data & Analytics division of TP ICAP Group. The business provides clients with unbiased OTC content and proprietary data, in-depth insights across price discovery, risk management, benchmark and indices, and pre and post-trade analytics. Its post-trade solutions offering helps market participants control their counterparty and regulatory risks through a growing range of tools that manage balance-sheet exposure, as well as compression and optimisation services. The Data & Analytics division includes the following brands: Tullett Prebon Information, PVM Data Services, ICAP Information and Burton-Taylor Consulting.\nRole Overview\nYour primary responsibility will be to manage extensive diary coordination, handle complex travel arrangements, and serve as the initial point of contact for a divisional CEO within the TP ICAP Group business. This role demands exceptional organisational skills, impeccable attention to detail, and the ability to navigate a fast-paced executive environment with professionalism and discretion.\nPrevious experience as an Executive Assistant (EA) or Senior Administrator is essential, ideally within Financial Services, as this sector is considered the best fit for the skill set and understanding required for success in this position. As a key member of the team, you will contribute to the seamless operation of our executive offices and support the achievement of our strategic objectives.\nThis is a full-time, in-office position, requiring attendance 5 days a week. Unfortunately, permanent hybrid or remote working arrangements are not available for this role at this time.\nRole Responsibilities\nCapably coordinate and manage busy calendars, adeptly scheduling meetings across multiple time zones while effectively resolving conflicts and prioritising commitments to optimise the CEO's schedules.\nHandle sensitive information with the utmost discretion and maintain strict confidentiality in all interactions and tasks, demonstrating professionalism and trustworthiness in every aspect of the role.\nExcel in a fast-paced environment, remaining calm and composed while managing competing priorities, tight deadlines, and unexpected changes, ensuring seamless operations for the executive team.\nExpertly organise complex travel arrangements, including accommodation, transportation, and meeting schedules, ensuring smooth and efficient travel experiences for the CEO.\nEfficiently prepare, reconcile, and submit travel and corporate expenses, meticulously maintaining accurate records and adhering to company policies and procedures.\nFoster positive relationships with internal and external stakeholders at senior levels, serving as a professional and personable point of contact for inquiries and requests.\nProvide comprehensive administrative support, including meet and greet responsibilities, liaising with customers, visitors, and personal guests, and handling inquiries directed to the CEO.\nCollaborate with the CEO's direct reports on presentation materials, assisting in the preparation, formatting, and distribution of information packs and presentations for key meetings and events.\nAssist in the organisation and coordination of meetings and events, including collating documents, coordinating logistics, and providing technology support for presentations and video/teleconferencing.\nFacilitate the onboarding process for new starters, coordinating desk setups, training programs, and logistics, ensuring a smooth transition for employees joining the organisation.\nDemonstrate strong communication skills and initiative, effectively conveying information across all levels of the organisation and proactively researching and resolving inquiries or issues as they arise.\nProvide ad-hoc cover for chairing town hall meetings and minute-taking responsibilities, ensuring accurate recording and distribution of meeting minutes to relevant stakeholders.\nOffer ad-hoc holiday and sickness cover for internal Executive Assistants, demonstrating flexibility and adaptability to support the needs of the wider administrative team.\nExperience / Competences\nEssential\nCurrent experience in an Senior Administrative Assistant or Executive Assistant position within Financial Services is required.\nFinancial Services experience.\nAbility to commit to 5 days a week, in office, is essential.\nProven and demonstrated ability to prioritise workload and multi-task, unsupervised and independently.\nExcellent organisational skills - prioritise work according to deadlines\nFlexible and agile approach to work including the ability to adapt to a range of tasks.\nProven and demonstrated skills using Microsoft programmes (e.g. Office, Word, PowerPoint as a minimum).\nDesired\nUnderstanding of the business, its structure, current developments and projects.\nAbility to develop solid working relationships at all levels.\nAble to communicate effectively across all levels.\nPlenty of initiative, with the ability to research and find specific facts quickly\nSensitive to other peoples’ work pressures.\nBand / Level\nProfessional / 4\n#LI-Onsite #LI-ASO #PARAMETA\nNot The Perfect Fit?\nConcerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us.\nCompany Statement\nWe know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement.\nLocation\nUK - 135 Bishopsgate - London","description_format":"text","description_chars":7356,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce","Travel & Tourism","Stock Exchanges & Market Infrastructure","Financial Data & Market Intelligence"],"lifecycle":[{"event":"open","at":"2026-09-28T15:03:54Z"}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":45,"reasons":["conf:7","velocity","win:early"],"computed_at":"2026-09-29T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/tp-icap-group-executive-assistant","json_url":"https://alion.io/job/tp-icap-group-executive-assistant.json","meta":{"generated_at":"2026-09-30T04:29:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3194,"day_limit":5000,"remaining_today":1806,"minute_limit":60,"resets_at":"2026-10-01T00:00:00Z"}}}