{"id":2720652,"url":"https://alion.io/job/trading-technologies-executive-support-specialist","title":"Executive Support Specialist","company":{"id":184522,"name":"Trading Technologies","domain":"tradingtechnologies.com","url":"https://alion.io/company/trading-technologies","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Asana","optional":true},{"name":"Confluence","optional":true},{"name":"Jira","optional":true}],"status":"live","first_seen_at":"2026-10-15T14:52:32Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-24T07:19:50Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"The Executive Support Specialist provides high-quality administrative and operational support to the Chief Financial Officer, Chief Revenue Officer and Chief Technology & Product Officer and, over time, a broader group of Leadership Team members. Reporting to the Corporate Projects, Events & Executive Support Manager, this is an excellent entry-level opportunity for an organised and proactive individual looking to build a career in executive operations and corporate events within a fast-paced, global fintech company.\nKey Responsibilities\n Executive Administrative Support (~60%)\n\nManage and maintain the Chief Financial Officer, Chief Revenue Officer & Chief Technology and Product Officer’s calendar, scheduling meetings, resolving conflicts, and providing timely reminders and briefing materials. \nCoordinate domestic and international travel arrangements (flights, hotels, ground transportation) for supported executives. \nPrepare, review, and submit expense reports accurately and on time. \nDraft, proofread, and format correspondence, presentations, and documents to a high standard. \nScreen and triage inbound emails, messages, and inquiries; direct or escalate as appropriate. \nAct as a point of contact for internal teams and external stakeholders seeking time with supported executives. \n\nEvents & Project Support (~40%)\n\nProvide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites. \nAssist with venue coordination, vendor liaison, catering, A/V setup, and attendee management under the direction of the Manager. \nSupport post-event administration including feedback collection, budget reconciliation, and documentation. \nAssist in tracking project milestones and action items for integration and other corporate workstreams. \nPrepare meeting agendas, take minutes, and follow up on action items as directed. \nCarry out ad-hoc research, administrative, and project tasks to support the broader Executive Operations function. \nSkills, Knowledge and Expertise\nEssential Skills & Experience\nSubstantive demonstrable experience in C-Suite and executive office administrative and operational support gained in an executive assistant, operations coordination or equivalent role. \nStrong organisational skills with exceptional attention to detail. \nProficiency in Microsoft Office Suite and Google Workspace. \nExcellent written and verbal communication skills. \nAbility to handle confidential information with discretion and professionalism. \nProactive, resourceful, and able to manage competing priorities in a fast-paced environment. \nWillingness to work extended hours as required for events. \nDesirable Skills & Experience\nPrior exposure to corporate events, project coordination, or executive support in a technology or financial services firm. \nFamiliarity with project management tools such as Jira, Confluence, or Asana. \nExperience supporting a fast-growing, global organisation. \nBenefits\nWhat We Bring to the Table:\nCompetitive Benefits & Perks We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance.\n Health & Financial Security: Medical, Dental, and Vision insurance \nFlexible Spending Accounts (FSA) & Health Savings Accounts (HSA) \n401(k) retirement plan \nPre-tax transit and parking benefits \n\n Time Off & Flexibility: Enjoy the best of both worlds: the energy and collaboration of in-person work, combined with the convenience and focus of remote days. This is a hybrid position requiring three days of in-office collaboration per week, with the flexibility to work remotely for the remaining two days. Our hybrid model is designed to balance individual flexibility with the benefits of in-person collaboration, enhanced team cohesion, spontaneous innovation, hands-on mentorship opportunities and strengthens our company culture. \n22 days of Paid Time Off (PTO) per year, with the option to roll over unused days. \nOne dedicated day per year for volunteering. \nTwo professional development days per year to allow uninterrupted professional development. \nAn additional PTO day added during milestone anniversary years. \nRobust paid holiday schedule with early dismissal. \nGenerous parental leave for all parents (including adoptive parents). \n\nWork-Life Support & Resources: Budget for tech accessories, including monitors, headphones, keyboards, and other office equipment. \nBackup child and pet care, as well as tutoring services. \nMilestone anniversary bonuses. \n\n Wellness & Lifestyle Perks: Stipend and subsidy contributions toward personally-owned cell phones \nContributions for gym memberships and health/wellness initiatives. \nDiscounted healthcare premiums. \nHealthy meal delivery program subsidies.\n\nTrading Technologies (www.tradingtechnologies.com) is a global capital markets platform services company providing market-leading technology for the end-to-end trading operations of Tier 1 banks, brokerages, money managers, hedge funds, proprietary traders, Commodity Trading Advisors (CTAs), commercial hedgers, and risk managers. With its roots in listed derivatives, the Software-as-a-Service (SaaS) company delivers “multi-X” solutions, with “X” representing asset classes, functions, workflows, and geographies. This multi-X approach features trade execution services across futures and options, fixed income, foreign exchange (FX), and cryptocurrencies, augmented by solutions for data and analytics, including transaction cost analysis (TCA); quantitative trading; compliance and trade surveillance; clearing and post-trade allocation; and infrastructure services. The award-winning TT platform ecosystem also helps exchanges deliver innovative solutions to their market participants and technology companies to distribute their complementary offerings to Trading Technologies’ clients.\nTrading Technologies is backed by leading global investment firms Thoma Bravo, one of the world’s largest and most experienced software investors, and 7Ridge, a global growth equity firm focused on technology-enabled businesses.\nThis investment supports Trading Technologies’ continued focus on product innovation, platform scalability, and long-term growth for customers and partners worldwide.\n\nTrading Technologies (TT) is an equal-opportunity employer. Equal employment has been, and continues to be, a required practice at the Company. Trading Technologies’ practice of equal employment opportunity is to recruit, hire, train, promote, and base all employment decisions on ability rather than race, color, religion, national origin, sex/gender orientation, age, disability, sexual orientation, genetic information, parental status, veteran, or any other protected status. Additionally, TT participates in the E-Verify Program for US offices.","description_format":"text","description_chars":6797,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Gym membership","Parental leave","Professional development","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Software & Embedded Finance"],"lifecycle":[{"event":"open","at":"2026-10-16T14:52:32Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 4 · green card filings: 1","filings_12m":4,"filings_prev_12m":6,"green_card_filings_12m":1,"median_offered_wage_usd":159500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":89,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.887,"p_room":1,"age_days":8,"expected_fill_days":29,"reasons":["conf:2","velocity","win:early","comp:junior"],"computed_at":"2026-10-24T06:02:35Z"},"pay":{"stated_usd_annual":65000,"is_top_pay":true},"html_url":"https://alion.io/job/trading-technologies-executive-support-specialist","json_url":"https://alion.io/job/trading-technologies-executive-support-specialist.json","meta":{"generated_at":"2026-10-24T08:59:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12811,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":184522},"rest":"https://alion.io/mcp/rest/get_company?id=184522"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftrading-technologies-executive-support-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftrading-technologies-executive-support-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftrading-technologies-executive-support-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/trading-technologies-executive-support-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftrading-technologies-executive-support-specialist"}]}