{"id":3542903,"url":"https://alion.io/job/trafigura-team-secretary","title":"Team Secretary","company":{"id":1852297,"name":"Trafigura","domain":"trafigura.com","url":"https://alion.io/company/trafigura","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":11,"ghost_share":0,"stale_share":0.818,"repost_share":0,"time_to_fill_p50_days":48,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Singapore"],"countries":["SG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":64000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":23},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-30T19:49:36Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-05T00:22:52Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Main Purpose\nThe team secretary is responsible for a high level of administrative & organizational support to the team members.\nThe team secretary is expected to:\ndemonstrate tact and discretion in preparing, disclosing and handling information of a confidential and sensitive nature;\nestablish work priorities and remain flexible;\nefficiently respond in a calm and effective manner to a variety of demands and projects;\ndemonstrate effective verbal and written communication skills;\nmeet established deadlines;\nestablish and maintain good working relationships with all levels of the organization;\nwork independently and make sound decisions to the degree necessary for the successful performance of assigned duties\nKey Responsibilities\nTravel arrangement\nCoordinate business travel arrangements with travel agents, including flight bookings, ticket issuance, hotel reservations and other travel-related requirements-land transfers etc. \nEnsure all necessary travel approvals are obtained in accordance with company policies and procedures before confirming bookings \nLiaise with travel agents and travelers to manage travel requests, confirm itineraries and coordinate any changes or cancellations\nPrepare documentation and submit applications through online e-Visa platforms, CIBT or Embassy\nSecretarial support\nAttend to incoming telephone calls, direct calls to the appropriate team members and take messages, if needed.\nProactively provide administrative support to team members, including coordinating appointments, handling queries and assisting with daily operational needs.\nLiaise with Department Heads to schedule meetings, coordinate activities and follow up on-agreed assignments and action items.\nGather, complie and analyse information and data from various sources to support team initiatives and assist in preparing accurate and timely reports.\nPrepare agendas, correspondence, memoranda and other administrative documents. Review, route and respond to emails and correspondence on behalf of team members when appropriate.\nManage and maintain stakeholders’ calendar, including scheduling meetings, appointments and other activities.\nArrange transportation and logistics for visiting guests and business visitors.\nCoordinate with Company Secretaries and Contract Administration Teams to facilitate document signing, obtain authorized signatures and ensure proper documentation.\nCoordinate the planning and organization of corporate events, including venue arrangements, catering, logistics and liaison with vendors to ensure smooth and successful execution.\nLiaise with customers, vendors and external stakeholders to coordinate meeting schedules and ensure timely preparation and submission of accurate reports.\nProvide administrative and coordination support to team members in liaising with bankers, lawyers, suppliers, customers and relevant government authorities on various business and official matters.\nProvide additional administrative and operational support, including handling ad-hoc requests from team members as and when required.\nKey Responsibilities\nMin 5 years of relevant work experiences\nGood communication and interpersonal skills\nGood team player\nUnderstand the necessity for confidentiality\nMotivated and enthusiastic\nDiploma or professional relevant certification is preferred","description_format":"text","description_chars":3315,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Non-ferrous Metals","Oil & Gas"],"lifecycle":[{"event":"open","at":"2026-10-30T19:49:36Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":4,"expected_fill_days":48,"reasons":["conf:1","stale_co","win:early"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/trafigura-team-secretary","json_url":"https://alion.io/job/trafigura-team-secretary.json","meta":{"generated_at":"2026-11-05T01:31:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1803,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1852297},"rest":"https://alion.io/mcp/rest/get_company?id=1852297"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftrafigura-team-secretary"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftrafigura-team-secretary"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftrafigura-team-secretary"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/trafigura-team-secretary\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftrafigura-team-secretary"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3542903}},{"tool":"search_jobs","arguments":{"company":"trafigura.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3542903},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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