{"id":1534601,"url":"https://alion.io/job/tramgroup-com-executive-assistant","title":"Executive Assistant","company":{"id":689018,"name":"tramgroup.com","domain":"tramgroup.com","url":"https://alion.io/company/tramgroup","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Plymouth, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":85000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":856},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-30T12:05:53Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-10-01T04:42:13Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"We are seeking a highly organized and proactive Executive Assistant to join our team. This pivotal role provides comprehensive administrative support to the President & COO, ensuring smooth daily operations, reducing the administrative tasks and allowing the President to focus on his executive responsibilities. This position offers an excellent opportunity to contribute to a professional environment where your skills in calendar management, communication, creativity and administrative coordination will be valued and utilized.\nDuties\nManaging President's daily, weekly, monthly, yearly schedules,\nMonitoring President's e-mail for urgent items and notifying him as needed. \nDraft correspondence on President’s behalf, reviewing for approval with President and then sending communications after receiving approval.\nManage the President’s e-mail box, prioritizing important e-mails, deleting junk mail, etc.\nCoordinate travel arrangements and prepare detailed itineraries for President and other company Management personnel traveling with the President.\nProcess President’s expense reports\nCreate PowerPoint presentations using the concept and details provided by the President.\nAssist in preparing materials, presentations, and background research for meetings.\nSchedule and coordinate internal and external meetings, including agendas, logistics, and follow-ups involving the President.\nMaintain supplies used by the President for meetings and daily work.\nKeep President’s office organized.\nAttend meetings involving the President, noting commitments made by the President and arrange for staff implementation of commitments.\nHandles details of a confident nature, and performs administrative functions based on understanding of company policy, executive's views and philosophy.\nPerforms other secretarial and administrative duties.\nRequirements\n3-5+ years of previous experience supporting executives, board members, or senior leadership\nStrong organizational and project management skills; able to manage competing priorities\nProfessionalism, discretion, and ability to handle confidential information\nProficiency in Microsoft Office Suite, Outlook and Teams\nAdaptable, collaborative, and proactive with a strong sense of initiative\nBilingual proficiency in English and Japanese (verbal and written) is not required, but is considered a strong plus","description_format":"text","description_chars":2356,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-30T18:09:46Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":18,"reasons":["conf:1","win:early"],"computed_at":"2026-10-01T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/tramgroup-com-executive-assistant","json_url":"https://alion.io/job/tramgroup-com-executive-assistant.json","meta":{"generated_at":"2026-10-01T19:18:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1830,"day_limit":5000,"remaining_today":3170,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}