{"id":1091914,"url":"https://alion.io/job/transak-executive-assistant","title":"Executive Assistant","company":{"id":47554,"name":"Transak","domain":"transak.com","url":"https://alion.io/company/transak","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":83,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-09T06:01:00Z"}},"role":"Web3","role_family":"Web3","seniority":null,"employment_type":"part_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Miami, United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":103000,"max_usd":229000,"period":"year","method":"role_country_seniority_unknown","sample_n":44},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Move","optional":false},{"name":"MetaMask","optional":true},{"name":"Trust Wallet","optional":true}],"status":"live","first_seen_at":"2026-09-21T11:58:44Z","employer_posted_date":"2026-09-21","last_verified_at":"2026-10-09T23:22:26Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"About the company\nOur mission is that “Any financial application can onboard any user, anywhere in the world, in 1 click.”\nTransak provides onboarding to financial applications through authentication, KYC, risk checks, and fiat on/off ramps. This is a next generation of infrastructure for the next generation of financial applications that are built on blockchain and stablecoin rails. Our API and widget-based solutions are used by top partners like MetaMask, Coinbase, Ledger, and Trust Wallet to enable seamless onboarding of over 10 million users across over 450 active applications.\nWe have raised over $37M from top-tier investors including Consensys, Tether, and Animoca Brands\nAbout the Role\nThe Miami Executive Assistant is responsible for keeping a set of physical and administrative workflows moving without unnecessary escalation to Sami.\nThe role exists because two categories of work currently sit with Sami that do not need to. The first is physical: mail arriving at the Miami office, original documents requiring wet-ink signature or notarisation, scanning, couriering, filing, and retaining hard-copy records. The second is administrative sequencing: tracking which documents are waiting on signature.\nThis is a hands-on operational role requiring reliability, discretion, strong follow-through, and disciplined tracker hygiene. Success is measured by how little of the process reaches Sami. His involvement should shrink to the irreducible act: reading and signing. Everything before and after that should be handled by the EA.\nKey Responsibilities\n1. Miami Office Mail Intake\nAttend the Miami office 1-2 times per week at a consistent, agreed time.\nCollect all mail received since the last visit.\nOpen mail addressed to the company or to officers in their company capacity.\nLeave anything marked personal sealed.\nLog each item in the mail register with:Date received\nSender\nEntity addressed\nOne-line summary\nDeadline, if any\nRequired next action\n\nScan mail to PDF and file it in the shared drive by entity and month.\nRoute urgent items same day to Julieta/Patricia.\n2. Physical Document Handling\nMaintain the physical document file in the Miami office.\nConfirm the location of physical originals before arranging any signing or notarisation.\nPrepare documents for wet-ink signature by flagging the correct signature blocks.\nEnsure ID, witness, notary, and state-specific requirements are checked before scheduling.\nScan executed originals before they leave the office.\nDispatch originals by tracked courier where required.\nRecord tracking numbers and dispatch details in the relevant tracker.\n3. Wet-Ink Signature & Notarisation Coordination\nMaintain a clear queue of documents requiring physical signature or notarisation.\nConfirm Sami’s Miami availability before booking notaries.\nBook notary appointments to coincide with on-site days wherever possible.\nPrepare the signing packet in advance, including:Document requiring signature\nSignature block marked\nID requirements confirmed\nNotary/witness requirements confirmed\nReturn courier label prepared\n\nEnsure executed documents are scanned, filed, dispatched, and tracked.\n4. Signature Chasing & Execution Tracking\nTrack all documents awaiting signature.\nFollow up daily once a document is within three business days of its deadline.\nOn execution:Mark the tracker row as Executed\nSet the execution date\nAttach the signed PDF\nNotify the document owner\n\nEscalate to Julieta/Patricia if a document stalls twice on the same blocker.\n5. Scheduling & Administrative Sequencing\nSchedule routine internal meetings where requested.\nMove or decline routine meetings within agreed boundaries.\nCoordinate notary meetings, rescheduling, and confirmations.\nMaintain awareness of deadlines, blockers, and dependencies.\nKeep trackers clean, current, and useful.\nEnsure document owners know when action has been completed or stalled.\n6. Filing, Records & Tracker Hygiene\nFile scanned mail and executed documents in the shared drive.\nUse consistent file naming:\nYYYY-MM-DD_Sender_Subject.pdf\nKeep Notion trackers up to date.\nEnsure every actionable document has a clear owner, deadline, status, and next step.\nRetain physical originals unless Julita/Patricia confirms they can be discarded.\nAvoid creating parallel informal trackers outside the agreed systems.","description_format":"text","description_chars":4314,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Blockchain & Crypto","Crypto Payments"],"lifecycle":[{"event":"open","at":"2026-09-21T14:48:22Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":73,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.809,"p_room":0.9,"age_days":17,"expected_fill_days":40,"reasons":["conf:2","velocity","win:mid"],"computed_at":"2026-10-09T06:01:00Z"},"pay":null,"html_url":"https://alion.io/job/transak-executive-assistant","json_url":"https://alion.io/job/transak-executive-assistant.json","meta":{"generated_at":"2026-10-10T01:43:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3096,"day_limit":5000,"remaining_today":1904,"minute_limit":60,"resets_at":"2026-10-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":47554},"rest":"https://alion.io/mcp/rest/get_company?id=47554"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftransak-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftransak-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftransak-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/transak-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftransak-executive-assistant"}]}