{"id":1529241,"url":"https://alion.io/job/transition-projects-administrative-office-facilities-and-procurement-manager","title":"Facilities and Procurement Manager","company":{"id":2003263,"name":"Transition Projects' Administrative Office","domain":"tprojects.org","url":"https://alion.io/company/tprojects","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycom","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Portland, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":72800,"max":83200,"currency":"USD","period":"year","gross":null,"usd_annual":83200},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-09-30T15:41:47Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-11-01T04:36:16Z","board_verified":true,"closed_at":null,"days_open":31,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":31},"description":"POSITION DESCRIPTION\nPosition: Facilities and Procurement Manager\nSupervisor: Chief Financial Officer\nLocation: Bud Clark Commons (665 NW Hoyt St Portland, OR)\nHours: Monday-Friday; some weekend and evening work required\nStarting Salary: $72,800- $83,200 DOE\nClassification: Exempt, Unrepresented, Full-Time, Benefits Eligible\nGENERAL RESPONSIBILITIES\nThe Facilities and Procurement Manager provides strategic oversight of organization-wide procurement, facilities operations, asset and inventory management, warehouse operations, vendor relationships, and capital improvement projects. The Manager develops competitive procurement processes; sources and negotiates contracts for goods, services, maintenance, repairs, and capital projects; and oversees vendors, contractors, and service providers.\nThis position ensures Transition Projects maximizes its purchasing power, maintains safe and efficient facilities, protects organizational assets, and complies with applicable policies and regulations. The Manager also maintains facility, asset, and inventory systems and collaborates with program leadership to ensure facilities, equipment, supplies, and other resources support service delivery throughout the agency.\nSPECIFIC RESPONSIBILITIES\nProcurement & Contract Management:\nDevelop and implement innovative, cost-effective procurement strategies.\nSource, evaluate, and engage reliable suppliers, vendors, and service providers.\nNegotiate, administer, and manage vendor contracts, leases, maintenance agreements, service-level agreements, and renewals to ensure continued value and compliance.\nDevelop and administer formal bid processes, including Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Requests for Information (RFIs), for facility-related projects, services, and organizational purchases; evaluate responses and make recommendations for vendor and contractor selection.\nPerform risk assessments on proposed contracts, agreements, and major purchases.\nBuild and maintain long-term relationships with vendors, contractors, suppliers, and landlords, and monitor vendor performance and contract compliance.\nAchieve measurable cost savings while maintaining quality and service standards.\nMaintain procurement records and documentation in compliance with organizational policies.\nReview invoices for contracted goods and services and coordinate approval and payment with the appropriate departments.\nPrepare quarterly procurement reports for the executive team.\nFacilities Management & Capital Projects:\nCoordinate and oversee facility maintenance, repairs, renovations, and capital improvement projects across all agency properties.\nManage facility-related contracts and service providers, including janitorial, landscaping, HVAC, plumbing, electrical, fire and life safety, security, elevator, and other building systems vendors.\nDevelop scopes of work and bid packages for facility improvement projects.\nServe as the primary liaison between the agency, contractors, vendors, landlords, and facility service providers, and monitor work for quality, compliance, safety, budget adherence, and timely completion.\nCoordinate facility inspections and preventive and corrective maintenance activities, and maintain related documentation, including warranties, permits, service records, schedules, and project files.\nIdentify facility improvements that enhance efficiency, safety, accessibility, sustainability, and operational effectiveness.\nSupport emergency response and business continuity efforts related to agency facilities.\nAsset Management:\nDevelop and maintain a comprehensive asset management program, including inventories, replacement schedules, and lifecycle management plans for agency-owned equipment, furniture, technology, vehicles, and other capital assets.\nTrack asset acquisition, deployment, maintenance, transfer, and disposal; conduct periodic inventories and audits; and maintain accurate records for insurance, financial reporting, regulatory compliance, and budgeting.\nCollaborate with Information Technology and Operations to manage technology assets and equipment inventories.\nDevelop recommendations for equipment replacement and capital investment planning.\nCoordinate maintenance, repairs, inspections, and other service needs for agency vehicles.\nWarehouse & Inventory Operations:\nManage Transition Projects’ warehouse operations, including the safe, secure, organized, and efficient storage and distribution of products, equipment, and supplies.\nCollaborate with program managers to coordinate warehouse access, open shopping hours, and inventory availability.\nDevelop and maintain inventory tracking systems and databases, and implement best practices for inventory control, storage, distribution, and loss prevention.\nCoordinate and, as needed, transport equipment, materials, and supplies between agency facilities and programs.\nRespond to warehouse needs and emergencies, including during evenings and weekends as needed.\nEmergency Preparedness & Agency Support:\nCollaborate with the Emergency Services Manager on emergency preparedness and disaster response planning, including procurement and resource deployment during severe weather, natural disasters, and facility emergencies.\nMaintain adequate inventories of emergency supplies and equipment, and collaborate with program leadership and the Volunteer Program Manager to ensure needed resources are accessible\nPERFORMANCE REQUIREMENTS\nEach Transition Projects employee must:\nAcquire First Aid/CPR/AED certification within 30 days of hire and be retested biannually thereafter throughout employment. \nComplete Bloodborne Pathogens and Narcan Training within 30 days of hire and be retested annually thereafter throughout employment. \nDemonstrate reliability by being present for work as scheduled, arriving and leaving on time and taking breaks in expected time frames. \nInteract effectively with persons of diverse ethnic backgrounds, religious views, cultural backgrounds, and sexual orientations and treat each individual with respect and dignity. \nAttend agency and program staff meetings. \nPHYSICAL/MENTAL REQUIREMENTS\nThe physical and mental demands described here are representative of those that must be met by an employee, with or without accommodation, to successfully perform the essential functions of this job.\nHearing and vision adequate for interaction with participants, interaction with staff and interaction with the general public. \nHearing adequate for telephone work. Vision adequate for close work.\nHand and finger dexterity adequate to operate standard office equipment. \nAbility to walk, bend, stand, sit, reach, stoop, pull, squat, kneel, climb stairs and ladders\nSitting at a desk completing paperwork and working on a computer for lengthy periods. \nAbility to perform CPR and other emergency life-saving care with the assistance of teammates until emergency responders arrive. \nAbility to lift 50 pounds. \nWORKING CONDITIONS / SAFETY CONSIDERATIONS\nWork environments may include exposure to animals/pets across various program sites.\nThis position requires travel between agency locations and occasional operation of agency vehicles.\nMINIMUM QUALIFICATIONS\nBachelor’s degree in business administration, supply chain management, procurement, facilities management, project management, or a related field, plus 2-3 years of relevant professional experience; or an equivalent combination of relevant education, professional certification, and professional experience.\nValid driver’s license and ability to meet Transition Projects’ agency vehicle-insurance requirements\nExperience with procurement, supply chain, inventory, or asset management systems and tools, such as Oracle, SAP Ariba, Envision, or Microsoft Excel.\nStrong customer-service orientation and ability to build effective working relationships with internal and external stakeholders.\nAbility to work independently, establish priorities, manage multiple competing demands, and carry projects through to completion.\nStrong planning, organization, and project-management skills, with close attention to detail and the ability to meet deadlines in a fast-paced environment.\nStrong collaboration, communication, and relationship-management skills, with the ability to establish credibility and influence others.\nPREFERRED QUALIFICATIONS\nFamiliarity with affordable housing, permanent supportive housing, homeless services, or congregate shelter operations.\nFamiliarity with the Multnomah County Homeless Services Department (HSD) and the broader regional homeless-services system.\nExperience supporting facility operations in congregate shelter, affordable housing, or permanent supportive housing settings.\nFamiliarity with master leasing, landlord negotiations, and housing-related vendor or service agreements.\nExperience administering contracts involving security, real estate, facility maintenance, or related services.\nPrevious leadership or management experience.\nExperience working with local vendors, contractors, and service providers.\nTransition Projects, Inc. is an equal opportunity employer and does not discriminate on the basis of race, color, religion, age, gender, sexual orientation, ancestry, national origin, citizenship, marital status, familial status, physical or mental disability, veteran status, genetic information, source of income, union participation or activities, or any other status legally protected by applicable local, state or federal law.\nDisclaimer\nThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. 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