Project Coordinator (Audio Engineering)

Overview/ Summary

The Project Coordinator works closely with their manager in the execution of audio-related projects according to project plans. This role involves working with stakeholders to understand project requirements, using their project expertise and technical audio skills to handle and assign project tasks, assist with problem-solving, and support managers in day-to-day department operations. The Project Coordinator ensures the seamless execution of audio recording, editing, mixing, and mastering processes, among other tasks.

Description

The Project Coordinator supports the Project Manager in the day-to-day activities related to audio projects. They are ultimately responsible for the quality, profitability, and performance of their work through the guidance of their manager. This Project Coordinator is also well-versed in audio engineering, being able to derive meaningful insights from audio data and exports that the Project uses to evaluate quality, progress, and other aspects as required.

Responsibilities:

• Responsible for the day-to-day execution of audio project plans, schedules, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.

• Oversee the day-to-day project activities, from audio assignments to and from recording sessions, editing, mixing, and Quality Assurance, overseeing and managing the audio production life cycle.

• Work with the Project Manager to implement and execute project plans, working towards ensuring timely, budget-friendly, and quality deliveries.

• Work with project stakeholders to derive audio analysis needs for different projects.

• Identify and mitigate risks while ensuring project quality and accuracy.

• Act as the point of contact between contributors and the payments team in case of any payment issues.

• Communicate with other teams and departments within the company, such as Sourcing, Payments, IT, and Operations, to ensure the smooth running of audio projects.

• Build and maintain excellent relationships with team members, contributors, and independent contractors.

• Handle multiple projects simultaneously in a fast-paced environment by effective prioritization.

• Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.

• Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor.

Requirements

Required skills/ competences

• Exceptional communication skills - being able to communicate important project updates both verbally and in writing.

• Effective use of systems and tools to plan, organize, and prioritize, to ensure successful project completion through proficient time management.

• Resource planning skills - effectively and strategically distributing resources.

• Organizational skills and the ability to work under pressure.

• Outstanding teamwork and collaboration skills - ability to interact with all stakeholders.

• Problem-solving skills - effective analysis and creative solutions for any problems that might arise.

• Excellent analytical and critical thinking skills - ability to analyze a situation and plan and implement a solution.

• Knowledge of file management and other administrative procedures.

• Proficiency in using audio software such as Pro Tools, Logic Pro, Ableton Live, and other industry-standard audio tools.

• Experience working in a professional studio environment.

Required experience and qualifications

• 1-3+ years of project coordination/operations experience, ideally in media production, localization, audio, post-production, or similar environments.

• Proficiency in at least one DAW (e.g., Pro Tools or Logic) and ability to review sessions/exports for basic technical compliance (not just “familiarity”)

• Strong working knowledge of audio production workflows and deliverables, including common formats/sample rates/bit depths, loudness targets, and session/package delivery expectations.