{"id":1501962,"url":"https://alion.io/job/transwestern-office-coordinator","title":"Office Coordinator","company":{"id":1962706,"name":"Transwestern","domain":"transwestern.com","url":"https://alion.io/company/transwestern-com","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":32,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":38,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Atlanta, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":57000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-09-02T00:00:00Z","employer_posted_date":"2026-09-02","last_verified_at":"2026-10-22T01:47:07Z","board_verified":true,"closed_at":null,"days_open":51,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":51},"description":"Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance.\nTranswestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200-strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients.\nPOSITION SUMMARY:\nThe Office Coordinator serves as the primary point of contact for the office, providing front desk coverage, administrative support, and day-to-day workplace coordination. This role helps create a welcoming, organized, and efficient office environment while supporting employees, guests, and multiple service lines.\nThe Office Coordinator is organized, responsive, resourceful, and comfortable managing multiple priorities. They provide a high level of service while anticipating office needs, solving day-to-day issues, and helping employees and guests have a seamless workplace experience.\nESSENTIAL JOB FUNCTIONS:\nFront Desk & Guest Services:\nServe as the primary point of contact for visitors and incoming calls, providing a professional and welcoming experience.\n\nMonitor the front entrance, greet and check in guests, and coordinate building access in accordance with security procedures.\n\nUse PRISM to register guests and submit and track office work orders.\n\nRespond to general questions and direct visitors and calls to the appropriate team members.\n\nMaintain a clean, organized, and professional reception area.\n\nNew Hire & Workplace Access:\nSupport new hire onboarding, including I-9 completion, office tours, and coordination of building and parking access.\n\nPrepare necessary workplace resources and materials for employees' first day.\n\nCoordinate ongoing building access, parking, and security needs for employees and visitors.\n\nOffice Operations:\nRetrieve, sort, and distribute incoming mail and packages and coordinate outgoing shipments.\n\nMaintain office, kitchen, and supply room inventory; restock and order supplies as needed.\n\nCoordinate vendor deliveries, returns, maintenance, and service calls.\n\nMaintain kitchens, conference rooms, and common areas so they remain organized and appropriately stocked.\n\nParticipate in the Building Emergency Action Team and serve in assigned emergency response roles as needed.\n\nMeetings & Events:\nSchedule and coordinate meetings, conference calls, conference rooms, and office events.\n\nPrepare meeting spaces and coordinate food orders, materials, deliveries, IT support, attendance confirmations, and other logistical needs.\n\nAssist with event setup and breakdown.\n\nCoordinate office and team food orders as needed.\n\nSupport the planning and execution of company meetings, events, and special functions.\n\nSupplier & Financial Administration:\nSet up new suppliers in Workday.\n\nEnter, code, scan, track, and process supplier invoices accurately and promptly.\n\nProcess and research vendor invoices as needed\n\nVerify client ACH information as required.\n\nAssist with invoice tracking and related financial administrative tasks.\n\n POSITION REQUIREMENTS:\nA high school diploma or GED equivalent (college courses preferred).\n\nAt least 0-2 years of clerical, administrative duties (real estate experience is a plus).\n\nMust have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.\n\nFamiliar with basic bookkeeping (accounts payable & accounts receivable) procedures.\n\nHigh level of professionalism and the ability to interact well with others.\n\nProvide professional, timely, courteous and accurate service.\n\nHighly adaptable and flexible.\n\nAbility to keep information strictly confidential.\n\nStrong desire to succeed in an entrepreneurial environment.\n\nMust be able to handle multiple projects, changing priorities and a continually heavy workload.\n\nExceptional oral and written communication skills.\n\nStrong customer service orientation.\n\nWORK SHIFT:\nLOCATION:\nAtlanta, GAABOUT US\nOur firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard-working people who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors and partners. Learn more at transwestern.com.\nAll candidates selected for an offer of employment are subject to pre-employment background checks, which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.","description_format":"text","description_chars":5158,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Property Development","Commercial Real Estate"],"lifecycle":[{"event":"open","at":"2026-09-30T04:24:35Z"}],"visa":[],"liveness":{"score":17,"band":"cold","label":"Long shot","p_open":1,"p_active":0.395,"p_room":0.44,"age_days":51,"expected_fill_days":38,"reasons":["conf:28","stale_co","win:tail","crowd:junior"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/transwestern-office-coordinator","json_url":"https://alion.io/job/transwestern-office-coordinator.json","meta":{"generated_at":"2026-10-23T21:53:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4276,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1962706},"rest":"https://alion.io/mcp/rest/get_company?id=1962706"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftranswestern-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftranswestern-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftranswestern-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/transwestern-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftranswestern-office-coordinator"}]}