{"id":2721298,"url":"https://alion.io/job/transwestern-property-administrator-8","title":"Property Administrator","company":{"id":1962706,"name":"Transwestern","domain":"transwestern.com","url":"https://alion.io/company/transwestern-com","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":78,"open_postings":33,"ghost_share":0,"stale_share":0.879,"repost_share":0,"time_to_fill_p50_days":34,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Diego, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-15T00:00:00Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-20T00:37:45Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance.\nTranswestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200-strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients.\nPOSITION SUMMARY:\nThe Property Administrator is responsible for working directly with the General Manager in performing clerical and administrative assignments for the assigned properties/projects.\nIt is the responsibility of the Property Administrator not only to exhibit exceptional customer service when communicating with tenants, prospective tenants, owners, and vendors but to focus on productivity and results.\nESSENTIAL JOB FUNCTIONS:\nProvide full administrative support including phone support, typing, reports, filing and distribution of correspondence.\nSchedule and coordinate meetings/special events as requested.\nAssist in lease administration activities including lease set up, administer lease changes, generate reports, etc.\nPrepare and coordinate bid proposals and service contracts and approved invoices.\nMaintain lease and property files.\nTrack and electronically file service contracts and insurance certificates. Maintain follow-up system for expiration.\nAssist with monthly and quarterly management reports as well as annual budget preparation.\nTranscribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.\nPrepare financial spreadsheets.\nLead the accounts payable process for all assets, must have an intermediate understanding of property operations and accounting.\nOrder and maintain adequate stock of office supplies.\nGreet tenants, prospective tenants, vendors, and guest.\nNotify participants of meetings, and their responsibilities and any changes in plans or schedules.\nOrder tenant door plaques and directory strips; maintain property signage.\nPrepare and distribute tenant move-in packages; order tenant gifts as needed.\nMaintain parking/building access card records.\nInvoice tenant rebills (meter readings, HVAC, etc.).\nMaintain tenant contact, vendor contact list, and insurance information.\nPromote and foster positive relationships with tenants and owners.\nAdditional duties assigned by the Assistant Property Manager and General Manager.\nPOSITION REQUIREMENTS:\nA 4-year college degree.\nAt least 1 year of commercial real estate administrative experience.\nMust have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.\nYardi Voyager experience preferred.\nAbility to keep information strictly confidential.\nStrong desire to succeed in an entrepreneurial environment.\nMust be able to handle multiple projects and changing priorities.\nExceptional oral and written communication skills.\nStrong customer service orientation.\nThis is a full-time, in-office, hourly onsite role. The salary range for this role is $70,000-$80,000.\nWORK SHIFT:\nLOCATION:\nSan Diego, CAThis is a dynamic, on-site role that places you at the heart of the action. As a result, an essential function of this position is working on-site. Remote or hybrid options are not available. Being on property allows you to build strong relationships with clients and tenants, respond in real time, and make a visible impact every day.\nABOUT US\nOur firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard-working people who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors and partners. Learn more at transwestern.com.\nAll candidates selected for an offer of employment are subject to pre-employment background checks, which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification. 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