{"id":3048048,"url":"https://alion.io/job/trellance-circuit-business-operations-associate","title":"Circuit - Business Operations Associate","company":{"id":44902,"name":"Trellance","domain":"trellance.com","url":"https://alion.io/company/trellance","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Asana","optional":true},{"name":"Google Workspace","optional":true}],"status":"live","first_seen_at":"2026-10-21T20:19:00Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-22T23:31:50Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Circuit\nCircuit is a collaborative network of 80 credit unions and CUSO Owners created to help credit unions compete, grow, and advance innovation. Circuit moves ideas from concept to scale faster through shared research and development, strategic partnerships, and emerging technology, turning collective strength into competitive advantage. By enabling collaboration and shared investment, Circuit accelerates innovation, drives real-world industry impact, and lessens the risks of going it alone.\nPosition Overview\nCircuit is seeking a highly organized and proactive Business Operations Associate to provide cross-functional support, with a primary focus on operations and executive leadership. This role is essential for keeping things moving by supporting operations and owners’ needs, including calendaring, events, invoicing, and ensuring the executive team has the administrative support they need to focus on strategic priorities.\nThis position is ideal for someone who thrives in a support role, takes pride in being reliable and confidential, and is energized by streamlining others' work and making it more efficient. The scope of this role is intentionally broad because no two days will be the same, and the best candidate will embrace the organization's ever-changing needs and priorities. If you enjoy being proactive, prepared, and able to move at a fast pace while keeping everything organized and remaining calm under pressure, this is a great opportunity for you. Above all, the individual must embody our core values in everything they do, which include collaboration fuels progress, make it happen, positive impact, stay curious, and trust is our currency.\nKey Responsibilities\nGeneral Operational Support\nSupport business development and prospect activities, including preparing Private Placement Memoranda (PPMs), tracking status and touchpoints, scheduling meetings, and responding to due diligence requests\nTrack owner renewals and provide reporting to support the COO \nProcess and track invoices across the ops team, including sponsor agreements, event expenses, coordinating approvals and finance handoffs \nMaintain organized records, files, and tracking systems to support the ops team's work\nAssist with ad hoc projects and requests \nIdentify and flag process gaps or opportunities to improve efficiency\nSupport travel coordination and expense report processing for the COO and executive team, ensuring timely submission and accurate record-keeping\nTrack and manage contract and agreement renewal dates, flagging upcoming deadlines and coordinating follow-through with relevant team members\nManage calendar coordination and scheduling support at the executive and board level\nOwner & Executive Communications\nDraft and send owner 1:1 communication at the direction of the CEO, COO, CSO, Owner Engagement Manager, and VP, Owner & Sponsor Relations\nServe as a reliable point of contact for owner inquiries and requests, routing and following up as appropriate\nMonitor general mailboxes, web submissions, and the Circuit phone line, triaging and responding as appropriate\nAssist with document preparation, formatting, and proofreading, ensuring materials are polished and accurate\nOwner Engagement & Meeting Support\nSupport scheduling for owner engagement touchpoints, including outreach, check-ins, and relationship visits\nSupport the planning and execution of the owner meetings\nAssist with owner satisfaction and value survey administration, including distribution, tracking responses, and organizing results\nAssist with tracking owner engagement activities and reporting of engagement metrics \nBoard Support\nSupport board outreach at the direction of the CEO\nSupport the executive team with board preparation and materials as requested\nQualifications\n3+ years of experience in an administrative, operations, or executive support role preferred; a bachelor's degree in business or a related field may be considered in place of experience\nExceptional organizational skills and attention to detail \nStrong written and verbal communication skills; comfortable drafting professional correspondence\nDiscretion and good judgment in handling sensitive information and executive-level communications\nProficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)\nAbility to manage multiple priorities simultaneously in a fast-paced, remote environment\nSelf-directed and dependable \nEmbraces emerging tools and technology, including AI assistants, as a way to work smarter for yourself and the team\nExperience supporting C-suite executives or board-level operations is a plus\nFamiliarity with business development processes and operations (invoicing, renewals) a plus\nExperience with Google Workspace, HubSpot (or similar CRM), and Asana a plus\nExperience in the financial services industry is a plus \nSome travel required for Owner and team meetings","description_format":"text","description_chars":4881,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Software & Embedded Finance","Credit Unions & Cooperative Banks"],"lifecycle":[{"event":"open","at":"2026-10-22T01:18:44Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":132500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":25,"reasons":["conf:1","win:early"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/trellance-circuit-business-operations-associate","json_url":"https://alion.io/job/trellance-circuit-business-operations-associate.json","meta":{"generated_at":"2026-10-22T23:45:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9794,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":44902},"rest":"https://alion.io/mcp/rest/get_company?id=44902"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftrellance-circuit-business-operations-associate"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftrellance-circuit-business-operations-associate"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftrellance-circuit-business-operations-associate"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/trellance-circuit-business-operations-associate\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftrellance-circuit-business-operations-associate"}]}