{"id":4028913,"url":"https://alion.io/job/trilon-administrative-assistant-3","title":"Administrative Assistant","company":{"id":694570,"name":"Trilon","domain":"trilon.com","url":"https://alion.io/company/trilon","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":{"grade":"A","score":100,"open_postings":6,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Oakland, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":72000,"currency":"USD","period":"year","gross":null,"usd_annual":72000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"Wrike","optional":false}],"status":"live","first_seen_at":"2026-11-09T17:54:27Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T17:54:27Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Alta Planning + Design seeks anAdministrative Assistant for our Oakland office. If you are looking to join an innovative organization and do work that connects people to places while advancing social justice, safety, and environmental resilience, apply with Alta today!\nAbout Alta\n Alta is a mission-driven company working to mitigate climate change and advance safety and social justice by shaping sustainable, people-centered communities. We bring together expertise across planning, design, engineering, education and encouragement programs, and community engagement to help communities thrive. Our work is grounded in the belief that how places are designed and experienced has a profound impact on equity, health, and opportunity-and that people should always be at the heart of those decisions.\nFounded in 1996, Alta was at the forefront of the active transportation movement and has spent nearly 30 years partnering with communities to imagine a more connected, resilient, and inclusive future. Today, with more than 225 staff across the United States and beyond, we are a global leader in creating environments that support everyday life, strengthen human connection, and respond to the challenges of a changing world. Alta offers the opportunity to collaborate across disciplines, contribute to meaningful work at every scale, and be part of a team committed to making lasting, positive change for people and the places they call home.\nDay to Day\nIn this role, you'll be the organizational hub for our Oakland office while providing administrative support to other regional offices occasionally. You'll manage day-to-day office operations, coordinate with building management on facilities needs, and support our team with logistics for meetings and events. You'll use your organizational skills and attention to detail to keep our offices running smoothly, from managing supplies and technology coordination to supporting administrative functions across the region. This position is based in our Oakland office with an in-office schedule Monday through Thursday. Essential job functions include:\nManage office operations including coordination of supplies, office space needs, and technology and security coordination with building management \nProvide logistics and hosting support for office events and meetings \nSupport administrative office functions across Oakland and other West Region offices \nTrack office operating expenditures and help manage office budgets \nAttend regular staff meetings to ensure workload balance and streamlined communication \nServe as liaison between staff, building managers, vendors, and contractors \nParticipate in conference calls with regional office managers as needed \nQualifications\nRequired\nThis position requires a combination of skills, experience and education including, but not limited to\n3+ years of experience as an administrative assistant or project coordinator \nEffective oral and written communication skills with the ability to maintain positive relationships with staff, clients, and vendors\nStrong organizational and multitasking abilities \nProficient with Microsoft Office 365, Excel, Outlook, and MS Teams \nAbility to work independently and manage multiple priorities \nExperience with Adobe Creative Suite\nDesire to create a welcoming and efficient office environment \n Preferred\nThere are a number of additional skills, experience, and education that would be beneficial to this position including, but not limited to:\nBachelor's or Associate’s degree or equivalent experience \nExperience as a Project Coordinator in a consulting environment \nExperience with Wrike and Deltek\nWhat We Offer\nCompensation\nThe pay range for this job in Oakland is $60,000-$72,000 annually. Placement within the range is based upon experience, skill-sets, and qualifications.\nBenefits\n Alta offers comprehensive benefits to all full-time employees:\nMedical: PPO or HSA medical plans, Alta pays 75% of the cost\nDental/Vision: PPO, Alta pays 90% of the cost\nLife Insurance: Alta pays 100% of the premium for life and AD&D, equal to your base compensation\n 401(k): Alta provides a match up to 3%\nPTO: 21 days accrued annually to start\nHolidays: 11 total company paid holidays\nPaid Parental Leave/Short-Term Disability\n Additional Benefits: Wellness reimbursement up to $800 annually, Alta Gets Around benefit of up to $900 annually, 5-year travel award, and professional development opportunities\n#LI-MP1","description_format":"text","description_chars":4446,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Life insurance","Parental leave","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Engineering Services"],"lifecycle":[{"event":"open","at":"2026-11-10T17:54:27Z"}],"visa":[{"country":"US","licensed_sponsor":false,"adverts_offering_sponsorship_24m":33,"sanctioned_now":false,"evidence":"Offered visa sponsorship in 33 of its adverts here in 24 months","filings_12m":0,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-11-10T11:34:35+00:00","sources":["Alion: sponsorship offered in the employer's own job adverts (24 months)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":22,"reasons":["conf:0","win:early","comp:brand"],"computed_at":"2026-11-10T18:43:23Z"},"pay":{"stated_usd_annual":72000,"is_top_pay":true},"html_url":"https://alion.io/job/trilon-administrative-assistant-3","json_url":"https://alion.io/job/trilon-administrative-assistant-3.json","meta":{"generated_at":"2026-11-10T18:43:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9000,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":694570},"rest":"https://alion.io/mcp/rest/get_company?id=694570"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftrilon-administrative-assistant-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftrilon-administrative-assistant-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftrilon-administrative-assistant-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/trilon-administrative-assistant-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftrilon-administrative-assistant-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4028913}},{"tool":"search_jobs","arguments":{"company":"trilon.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4028913},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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