{"id":2383105,"url":"https://alion.io/job/trilon-project-coordinator-6","title":"Project Coordinator","company":{"id":694570,"name":"Trilon","domain":"trilon.com","url":"https://alion.io/company/trilon","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":{"grade":"A","score":100,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Orange Park, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":67000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-11T19:43:59Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-31T09:35:08Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"The Project Coordinator (PC) plays a critical role in supporting project execution by managing contracts, schedules, budgets, documentation, and stakeholder communication. This role ensures seamless coordination of operational and logistical aspects across project teams and acts as a bridge between project management and cross-functional teams, ensuring that projects run efficiently while maintaining clear and effective communication with sub-consultants, clients, and internal teams across multiple disciplines.\nThe ideal candidate thrives in a fast-paced, multi-disciplinary environment and is highly organized, detail-oriented, and proactive in problem-solving. This role will require one who is comfortable hitting the ground running with a proactive approach to learning new systems, tools, software and processes to support their team quickly and efficiently.\nDuties Include\n 1. Project Setup & Administrative Coordination\nAssist in pipeline development and tracking and ensure appropriate records are created and updated. \nAssist with initial project setup, ensuring that files, templates, tracking tools, and systems are established correctly. Ensure compliance with company Standard Operating Procedures (SOPs) for project setup and execution. \nMaintain project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements. \nAssist team as needed with any grant opportunity research, application development, and submission coordination. \nFacilitate (as needed) internal kick-off meetings to align teams on project scope, roles, and deliverables. \n2. Schedule & Budget Tracking\nWork closely with team to assist in budget tracking, financial forecasting, and invoicing preparation. \nSupport the maintenance of project schedules, ensuring alignment with deadlines and deliverables. \nTrack change orders and budget modifications, ensuring that project financials remain updated and aligned with contractual agreements. \n3. Contract & Documentation Management\nAssist in contract lifecycle management, including sub-consultant agreements, client contracts, and regulatory documentation. \nEnsure proper digital and physical record-keeping for all project-related documents, maintaining version control and accessibility. \nCoordinate with legal and finance teams to ensure contract compliance, approvals, and execution. \n4. Stakeholder & Client Coordination\nAct as a liaison between internal teams, sub-consultants, vendors, and clients, ensuring clear and efficient communication. \nSupport client interactions by preparing meeting materials, presentations, and project reports. \nFacilitate cross-discipline coordination across internal teams, including engineering, permitting, finance, and architecture. \n 5. Financial Review & Reporting Support\nAssist in preparing weekly financial reports, tracking project expenditures and work authorizations (EWA). \nCoordinate with team to validate billable hours, budgets, and contract compliance. \nSupport financial forecasting and fund allocation as part of grant lifecycle if applicable. \nTrack billing milestones and assist with invoice processing, ensuring alignment with project scope and financial goals. \nRequirements\nEducation & Experience\nAssociates or Bachelor’s degree in Business Administration, Project Management, Construction Management, or a related field; equivalent coordination or operations experience may be considered in lieu of a degree. \n1-5 years of experience in project coordination, preferably within architecture, engineering or construction. \nExperience with financial tracking, contracts, and multi-disciplinary project coordination. \nExperience supporting multiple projects, teams, and deadlines in a fast-paced environment. \nDemonstrated ability to coordinate across internal teams, clients, and external partners with strong organizational and communication skills. \n Work Environment:\nProfessional office setting with periodic teams and in-person meetings \nFrequent use of standard office equipment such as computers, phones, printers, and filing systems. \nCompensation & Benefits\nDependent upon experience.\nCPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.\nCompany Paid Life Insurance and Short-Term Disability.\n401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.\nCPH is an Equal Opportunity/Affirmative Action/Drug Free Work Environment 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