{"id":3411283,"url":"https://alion.io/job/trilon-project-coordinator-8","title":"Project Coordinator","company":{"id":694570,"name":"Trilon","domain":"trilon.com","url":"https://alion.io/company/trilon","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":{"grade":"A","score":100,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Columbia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":83000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-27T17:55:22Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-02T03:20:11Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Are you ready to be a part of something bigger than yourself contributing to a collective win delivering best-in-class work for our clients? If so, you might be the solution-oriented individual we are seeking for a full-time opportunity at CPH!\nCPH is a multi-disciplined Engineering and Architectural design firm that ranks in the nation’s Top 500 Design Firms by ENR Magazine.\n Available Position:\nProject Coordinator (PC) \nOn-site/Full-Time - CPH - Columbia, SC\nPosition Overview:\n The Project Coordinator (PC) will support the team by exercising a core skill set in organization and key communications to ensure optimal project coordination of all client deliverables ensuring both budgets are adhered to and deadlines are met. This individual will be responsible for supporting duties inclusive of, but not limited to general administrative work, general organization, site planning, permitting, and handling support tasks for a multidisciplinary team with high focus on financial reporting.\nThis is a great role for an individual who thrives in a fast-paced environment able to support a strong blend of supportive duties like general administration, finance, and permitting. This individual should not shy away from a challenge and be quick on their feet to identify new information relevant to the job and permits with a strong ability to learn new districts.\nIdeal Applicant Experience:\n\nStrong financial knowledge and experience in Excel specifically formulas and linking master sheets to reporting. \nBasic admin duties related to site planning work with zoning and review of compliance/regulations. \nExperience with contracts, schedules, budgets, documentation, and stakeholder communication is major for this position. \nSupport ongoing efforts to refine and streamline workflow operations and logistics.\nCivil engineering firm or construction experience exercising key communication skills with various staff, clients, vendors, and various stakeholders. \nWhat You'll Do:\n1. Basic Site Planning Knowledge/Experience\nUnderstanding of site planning and experience holding related responsibilities for land development team.\nAssist in creating site plans, review improvement layouts, and manage outside consultants like civil engineers and surveyors.\nNavigate local zoning laws, process land development applications, and secure agency permits.\nTrack project milestones, maintain development schedules, and monitor cost estimates or cash flows.\nAct as a liaison between developers, contractors, and local government officials.\n 2. Project Setup & Administrative Coordination\nAssist in pipeline development and tracking and ensure appropriate records are created and updated. \nAssist with initial project setup, ensuring that files, templates, tracking tools, and systems are established correctly. Ensure compliance with company Standard Operating Procedures (SOPs) for project setup and execution.\nMaintain project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements.\nAssist team as needed with any grant opportunity research, application development, and submission coordination.\nFacilitate (as needed) internal kick-off meetings to align teams on project scope, roles, and deliverables.\n3. Schedule & Budget Tracking\nWork closely with team to assist in budget tracking, financial forecasting, and invoicing preparation.\nSupport the maintenance of project schedules, ensuring alignment with deadlines and deliverables.\nTrack change orders and budget modifications, ensuring that project financials remain updated and aligned with contractual agreements.\n4. Contract & Documentation Management\nAssist in contract lifecycle management, including sub-consultant agreements, client contracts, and regulatory documentation. \nEnsure proper digital and physical record-keeping for all project-related documents, maintaining version control and accessibility. \nCoordinate with legal and finance teams to ensure contract compliance, approvals, and execution. \n5. Stakeholder & Client Coordination\nAct as a liaison between internal teams, sub-consultants, vendors, and clients, ensuring clear and efficient communication. \nSupport client interactions by preparing meeting materials, presentations, and project reports. \nFacilitate cross-discipline coordination across internal teams, including engineering, permitting, finance, and architecture. \n 6. Financial Review & Reporting Support\nAssist in preparing weekly financial reports, tracking project expenditures and work authorizations (EWA).\nCoordinate with team to validate billable hours, budgets, and contract compliance.\nSupport financial forecasting and fund allocation as part of grant lifecycle if applicable.\nTrack billing milestones and assist with invoice processing, ensuring alignment with project scope and financial goals.\nWhat You'll Need:\nEducation & Experience\nAssociates or Bachelor’s degree in Business Administration, Project Management, Construction Management, or a related field; equivalent coordination or operations experience may be considered in lieu of a degree.\nExperience in project coordination, preferably within the AEC industry or professional services environment preferred. \nBasic level site planning experience and knowledge.\nExperience with financial tracking, contracts, and multi-disciplinary project coordination.\nExperience supporting multiple projects, teams, and deadlines in a fast-paced environment.\nDemonstrated ability to coordinate across internal teams, clients, and external partners with strong organizational and communication skills.\nWork Environment:\nProfessional office setting with periodic teams and in-person meetings\nFrequent use of standard office equipment such as computers, phones, printers, and filing systems.\n Physical Requirements:\n\nThe physical demands below are representative of those that must be met by an employee to effectively perform the essential functions of the role.\nThe person in this position may require sitting or standing for long periods of time and lifting up to 25 pounds.\nCPH is an equal opportunity employer committed to diversity, equity and inclusion in the workplace.\nCompensation & Benefits:\nDependent upon experience.\nCPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.\nCompany Paid Life Insurance and Short-Term Disability.\n401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.\nCPH is an Equal Opportunity/Affirmative Action/Drug Free Work Environment Employer.","description_format":"text","description_chars":6548,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Equity","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-28T17:55:22Z"}],"visa":[],"liveness":{"score":99,"band":"hot","label":"Hiring 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