{"id":1635591,"url":"https://alion.io/job/trimarkusa-project-coordinator-4","title":"Project Coordinator","company":{"id":3123996,"name":"TriMark USA","domain":"trimarkusa.com","url":"https://alion.io/company/trimarkusa","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"A","score":100,"open_postings":49,"ghost_share":0,"stale_share":0.184,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Irvine, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":63000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-18T04:00:00Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-21T07:05:52Z","board_verified":true,"closed_at":null,"days_open":64,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":64},"description":"Why you’ll love it here!\n+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance\n+ 401k+ Community Service Day\n+ Spotlight Awards\n+ National Sales Excellence Awards\n+ CFSP Prep Certification Program\n\nPOSITION SUMMARY:\nThe Project Coordinator reports to the Divisional Senior Director, Project Coordination\nLocated in Irvine, CA\nFull-Time\nIn Office\n\nThe Project Coordinator plays a pivotal role in supporting the Facilities department by coordinating the administrative and logistical aspects of assigned client projects. This position helps to ensure the successful execution of projects by managing equipment orders, tracking materials, coordinating project documentation, and facilitating communication among clients, contractors, vendors, and internal stakeholders.\n\nThe ideal candiate will have experience in inside sales, quoting, order processing, purchasing, and customer service, preferably within the foodservice industry. Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced enviornment are essential for success in this role.\n\nESSENTIAL FUNCTIONS & RESPONSIBILITIES: \nProject Coordination:\nCoordinate projects through all phases, including initial set-up, purchasing, customer communication, shipment of products, and project reconciliation.\nImport or input order information into the database/ERP system and verify accuracy against quotes and plans.\nInitiate and track purchase orders with manufacturers in accordance with project specifications.\nInput change orders and returns and notify relevant stakeholders of any delays.\nAdministrative Support:\nOrganize and maintain a project filing system to ensure easy access to project documentation.\nParticipate in project status meetings, providing detailed updates on assigned projects.\nAssist in resolving operational problems and identifying opportunities for process improvement.\nProvide support to other Project Coordinators as needed to manage schedule conflicts.\nCustomer Service:\nServe as a point of contact for customers, vendors, and service agencies on warranty claims and project inquiries.\nCreate, print, and distribute service manuals and spec books as required.\nAssist customers at the front counter and answer general phone inquiries as backup support.\nMiscellaneous Tasks:\nReconcile cash drawer and complete bank deposits daily.\nScan receiving documents for the warehouse to maintain accurate records.\nPerform other duties as assigned.\n\nCOMPETENCIES:\nSuperior customer service attitude with a commitment to excellence.\nHigh attention to detail and ability to prioritize tasks effectively.\nProficiency in MS Word, Excel, Outlook, and operating systems.\nExcellent communication and interpersonal skills.\nStrong problem-solving and organizational abilities.\nSelf-motivated with a strong work ethic.\nProficient in AQ and product knowledge.\n\nQUALIFICATIONS & EXPERIENCE:\nHigh School Diploma or GED, or equivalent military or practical experience.\n1 – 2 years of experience in an administrative or coordinator role.\nExperience in the construction industry preferred; 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