{"id":1474847,"url":"https://alion.io/job/trinity-coordinator","title":"coordinator","company":{"id":1874379,"name":"Trinity","domain":"trinitylifesciences.com","url":"https://alion.io/company/trinitylifesciences","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":23,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gurgaon, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":7500,"max_usd":14500,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2136},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-03T00:00:00Z","employer_posted_date":"2026-08-03","last_verified_at":"2026-10-01T12:00:56Z","board_verified":true,"closed_at":null,"days_open":59,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":59},"description":"About this Role\nThis is an important role in managing talent acquisitions operations in a shared services model. This role will primarily support US, UK and Mexico.\nWork Shift - EST\nKey Responsibilities:\nRecruitment Operations Support\nProvide administrative and operational support across the recruitment lifecycle, from requisition creation to onboarding handoff.\nSupport job posting activities on internal and external platforms as per defined process.\nAssist in creating and maintaining candidate records in the Applicant Tracking System (ATS) and HR systems.\nEnsure recruitment-related data is updated accurately and in a timely manner.\nInterview Coordination\nSchedule interviews between candidates, recruiters, and hiring managers across time zones where applicable.\nManage interview logistics including calendar invites, meeting links, room bookings, and panel coordination.\nCommunicate interview schedules and instructions clearly to candidates and internal stakeholders.\nRescheduling interviews as needed and ensure seamless coordination.\nOffer and Pre-Employment Administration\nSupport preparation of offer letters and related hiring documentation.\nTrack completion of documents required for offer release and pre-joining formalities.\nCoordinate with candidates on submission of required documents and forms.\nLiaise with background verification, onboarding, and HR operations teams for smooth process closure.\nProcess and Compliance Management\nEnsure all recruitment transactions are processed in line with company policies, service level agreements, and compliance requirements.\nMaintain confidentiality of candidate and employee information.\nSupport audit readiness by maintaining proper documentation and recruitment records.\nFollow standard operating procedures and escalate exceptions or issues in a timely manner.\nReporting and Data Management\nPrepare and maintain recruitment trackers, dashboards, and reports.\nMonitor recruitment process metrics such as interview scheduling turnaround time, offer release timelines, and status updates.\nHighlight data discrepancies and support cleanup activities in systems and trackers.\nStakeholder Support\nServe as a first point of contact for routine talent acquisition operations queries from recruiters, candidates, and hiring managers.\nProvide timely and professional responses to queries on interview scheduling, documentation, and recruitment process steps.\nWork closely with recruiters, other HR shared services team, HRIS, onboarding, and vendor partners to ensure smooth delivery.\nStrong knowledge of using an ATS or HR system\nEnsure all processes and data points are updated in Workday\nMake sure that data quality is high and there are zero mistakes in the information input into the system\nShould have input, implemented or have a strong knowledge of Talent Acquisition HCM/ Workday TA module.\nContinuous Improvement\nIdentify opportunities to improve efficiency, candidate experience, and process accuracy.\nSupport implementation of process improvements, templates, and standard work instructions.\nParticipate in team meetings, training, and knowledge-sharing sessions.\nRequired Qualifications\nBachelor’s / Master’s degree in Human Resources, Business Administration, Psychology, or a related field.\n2-4 years of experience in HR operations, recruitment coordination, shared services, or administrative support.\nBasic understanding of recruitment lifecycle and HR processes.\nExperience working with Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint.\nFamiliarity with ATS or HR systems is preferred.","description_format":"text","description_chars":3580,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Biotechnology","Health Care"],"lifecycle":[{"event":"open","at":"2026-09-29T18:27:00Z"}],"liveness":{"score":3,"band":"cold","label":"Long shot","p_open":1,"p_active":0.116,"p_room":0.28,"age_days":59,"expected_fill_days":23,"reasons":["conf:25","stale_co","velocity","win:tail","crowd:junior"],"computed_at":"2026-10-01T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/trinity-coordinator","json_url":"https://alion.io/job/trinity-coordinator.json","meta":{"generated_at":"2026-10-01T20:06:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2785,"day_limit":5000,"remaining_today":2215,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}