{"id":3059517,"url":"https://alion.io/job/trinity-health-administrative-assistant-ii","title":"Administrative Assistant II","company":{"id":13921,"name":"Trinity Health","domain":"trinity-health.org","url":"https://alion.io/company/trinity-health","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":159,"ghost_share":0.006,"stale_share":0,"repost_share":0.019,"time_to_fill_p50_days":7,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Maywood, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":18,"max":28,"currency":"USD","period":"hour","gross":null,"usd_annual":56000},"salary_estimate":null,"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"OneDrive","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-21T00:00:00Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-27T12:41:30Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Employment Type:\nFull timeShift:\nDay ShiftDescription:\nLoyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. With its main campus at Loyola University Medical Center, Loyola Medicine is part of a comprehensive three-hospital system including Loyola University Medical Center, Gottlieb Memorial Hospital, and MacNeal Hospital.\nIf you’re passionate about delivering exceptional care and making a difference in the lives of our communities, join the Loyola team and become Loyola Strong!\nPosition Summary\nProvides comprehensive administrative and executive support to department leadership by managing day-to-day office operations, prioritizing administrative activities, coordinating communications, and supporting departmental projects. Ensures the efficient and effective functioning of the office through organization, planning, information management, and customer service. Assists with special projects by researching, gathering, analyzing, and summarizing information to support organizational objectives.\nAdministrative Support\nManage faculty schedules, timekeeping, paid time off (PTO) continuing medical education (CME) time, and related faculty leave records\nMonitor faculty compliance requirements and maintain education, credentialing, training, and onboarding documentation files.\nCommunication & Reporting\nPrepare and distribute correspondence, reports, presentations, and other business documents.\nDatabase Management\nMaintain departmental spreadsheets, databases, dashboards, and tracking tools cloud-based platforms.\nUtilize Microsoft 365 applications, including Outlook, Teams, SharePoint, OneDrive, Word, Excel, and PowerPoint, to support communication, collaboration, document management, and reporting.\nMaintain accurate departmental records and electronic filing systems while ensuring data integrity and confidentiality.\nBudget & Resource Management\nProcess purchase requisitions, expense reports, and other financial documentation.\nMonitor departmental expenses and oversee office supplies, equipment, and facility needs.\nWhat we offer:\n· Benefits from Day One\n· DailyPay! Work today/Get paid today\n· Tuition Reimbursement\n· Career Development\n· Strong Team Culture\n· Career Growth Opportunities\nWhat you’ll need for this job:\nRequired: High School Diploma or GED\nPreferred: Administrative or technical background acquired through completion of 2 - 3 years of college\nMinimum Experience:\nRequired: 3-5 years of previous job-related experience\nPreferred: 6-10 years of previous job-related experience\nPreferred Qualifications\nExperience supporting physician leaders, department chairs, directors, or senior leadership.\nExperience coordinating departmental meetings, committees, educational activities, and administrative projects.\nProficiency with Microsoft 365 applications, including Outlook, Teams, SharePoint, OneDrive, Word, Excel, and PowerPoint.\nStrong written and verbal communication skills with the ability to professionally communicate with physicians, leadership, staff, learners, and external stakeholders.\nExcellent organizational, problem-solving, and project coordination skills with strong attention to detail.\nStrong critical thinking, analytical, and problem-solving skills\nCompensation:\nPay Range: $18.16- $28.14 per hour\nActual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles.\nBenefits:\nClick or copy URL to your browser www.trinity-health.org/sites/default/files/my-benefits/Health-and-Wellbeing/Compliance/Illinois-Transparency-Law/Trinity-Health-Summary-of-Benefits-Illinois-Job-Req-Discloser-Law.pdf\nOur Commitment\nRooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.","description_format":"text","description_chars":4403,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Growth opportunities"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hospitals & Health Systems"],"lifecycle":[{"event":"open","at":"2026-10-22T05:44:08Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 19 · green card filings: 1","filings_12m":19,"filings_prev_12m":11,"green_card_filings_12m":1,"median_offered_wage_usd":97750,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":56,"band":"ok","label":"Likely open","p_open":1,"p_active":0.751,"p_room":0.75,"age_days":6,"expected_fill_days":7,"reasons":["conf:3","win:late","comp:brand"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":56000,"is_top_pay":false},"html_url":"https://alion.io/job/trinity-health-administrative-assistant-ii","json_url":"https://alion.io/job/trinity-health-administrative-assistant-ii.json","meta":{"generated_at":"2026-10-27T16:38:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6101,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":13921},"rest":"https://alion.io/mcp/rest/get_company?id=13921"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftrinity-health-administrative-assistant-ii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftrinity-health-administrative-assistant-ii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftrinity-health-administrative-assistant-ii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/trinity-health-administrative-assistant-ii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftrinity-health-administrative-assistant-ii"}]}