{"id":2500289,"url":"https://alion.io/job/trinitybridge-workplace-services-coordinator","title":"Workplace Services Coordinator","company":{"id":7876,"name":"TrinityBridge","domain":"trinitybridge.com","url":"https://alion.io/company/trinitybridge","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"HiBob","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":61000,"period":"year","method":"role_country_seniority_unknown","sample_n":335},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"GDPR","optional":false},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-09T11:01:32Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-14T21:21:51Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"The purpose of this office-based role is to take ownership and responsibility Facilities Management function for the office. The responsibility extends to providing a safe place to work for all staff, clients and contractors, aligned with the management of Health & Safety. Key responsibilities \nBe responsible for the day-to-day proactive management of facilities contracts, such as cleaning, maintenance, waste management etc. \nChecking that service level agreements have been met and any work is carried out or supplies provided are as specified and to the agreed standard\nDealing with contractors and suppliers on site, signing off day work sheets or delivery notes and keeping records. \nDealing with any issues or requests raised and escalating to your line manager if unable to reach a resolution.\nRespond to all related Facilities and Health & Safety issues on the helpdesk. \nDealing with directly, delegating to a team member where applicable, forwarding to the outsourced service providers as necessary or escalating to your line manager if unable to resolve issues.\nEnsure that the office is always presented in a professional and tidy state, e.g. items are removed to archive quickly, boxes not stored on top of cupboards, meeting rooms, service areas, kitchen and toilets are well maintained.\nCarry out routine GDPR and Security checks on site to ensure compliance\nBe responsible for coordinating projects, including internal moves, facilities meetings and refurbishments of any other Property or Facilities related projects.\nBe responsible for providing the office services such as, but not limited to, mailroom management, stationery supplies, office documentation, catering requirements and provision of refreshments for client meetings, kitchen and vending supplies and adherence to physical data archiving processes.\nProviding clear and professional written and verbal communication to internal and external clients\nProvide ad hoc general administrative support to the function when required.\nManage and lead the Front of House and Reception team, ensuring high standards of service, professionalism and presentation at all times.\n Manage and administer office security systems and access control platforms.\nSupport the management of CCTV, visitor management systems and office security procedures.\n Health And Safety\nManage the online Health and Safety portal relevant to your office.\nEnsure compliance with Health, Safety and Environmental legislation and company policies and procedures and maintain appropriate documentation to evidence compliance.\nCarry out regular workplace inspections to ensure, for example that fire escape routes are kept clear, items are stored safely, there are no trip or slip hazards etc.\nMaintain up to date lists of Fire Marshalls and First Aiders, book any training required and order any first aid supplies. From part of the office fire marshals team and attend meetings/assist with planned drills/evacuations.\nCarry out initial investigation of any Accident or Near Miss reports. Taking any necessary measures to prevent reoccurrence and reporting serious issues to the Head of Property and Facilities. \nCarry out initial investigation of issues raised through the online DSE assessments, helping customers to adjust their chairs and improve their workstations and raising a request for a specialist assessment if required. Ensure DSE assessments are carried out following desk moves.\nProvide Health & Safety Induction for new starters, showing location of main fire escape routes and assembly points and explaining fire and accident procedures\n Finance \nCheck invoices to ensure goods and services have been received satisfactorily and charges and coding are correct before approval\nResponsible for raising purchase orders for all expenditure and services related to the office ensuring cost control is tightly managed\nDemonstrate diligent procurement methods ensuring services are cost effective \n BCP/DR \nInvolvement in Disaster Recovery and Business Continuity Planning.\nBe a named contact for emergency out of hours call outs for office related issues.\n Regulatory responsibilities | Compliance/T&C \nAbility to demonstrate an understanding of the regulatory framework relevant to the role, whilst practising effective risk management taking account of outcomes for clients.\nUnderstand, follow and demonstrate compliance with all relevant internal and external rules, regulations and procedures that apply to the conduct of the business. Follow principles and rules of the Financial Conduct Authority (FCA) and the internal requirements set out in the Compliance Manual, local and Group Compliance and Risk policies.\nAbout you | Qualifications, skills and strengths \nAbility to multitask and demonstrate a flexible approach to manage multiple requests\nAbility to provide a high-level customer service experience\nWilling to receive training relevant to the role (i.e. Fire Warden, First Aid, DSE Assessment)\nIOSH Managing Safely - desirable\nCompetent IT skills in Word, Excel, Outlook and Office Suites\nGood communication skills both written and oral\nGood time management and diary management skills\nKnowledge of CCTV and access control systems (desirable) \nAt TrinityBridge we look to recruit individuals from all different backgrounds and encourage you to apply even if you don’t tick every box. We celebrate diversity, promote inclusivity and are open to discuss flexible work options to help you balance your work and home life.\nWe appreciate that from time to time, recruitment agencies will have speculative CVs that they may wish to submit to our Talent Acquisition team in relation to a specific role.\nTo avoid any ambiguity around fees, please note that speculative CVs received by TrinityBridge, that have not been authorised in advance, by us, will be ineligible for an agency fee. Thank you.\n#LI-EM1 #LI-SY1\nEqual Opportunities\nAs an employer, TrinityBridge is committed to equality and valuing diversity within its workforce. We provide equality of opportunity and will aim to ensure that no employee’s or candidates are subject to discrimination on grounds of any characteristics including but not withstanding gender, gender identity, marital status, sexual orientation, race, colour, nationality, religion, age, disability, working pattern, caring responsibilities, political beliefs. Company Overview\nAt TrinityBridge we are all connected by our mission to be leading UK Wealth Manager, growing trusted client relationships that last for generations.We believe that everyone should think ahead, have a financial plan and invest wisely. Our clients are professionals, business owners, individuals, charities, families, and employers, who rely on our clear financial advice and investment management services to preserve and grow their long-term savings and investments.\nWe are a team of about 900 people based in 15 offices across the UK. Our geographic footprint means we can combine a local approach with face-to-face services to enable strong, long-term relationships with our clients.\nSustainability is fundamental to our purpose, and we have a responsibility to help address the social, economic and environmental challenges facing our business, colleagues and clients. We strive to do the right thing and are dedicated to helping the charities that matter most to our people.\nWe offer a wide range of inclusive benefits that provides our people with all the support they need to find a healthy balance in all aspects of their lives. We also invest in the growth of our people providing a sense of belonging and team spirit and the ability to thrive.\nWe recruit people from all backgrounds and are open to discussing all types of flexible working options, helping our people to balance work and home life and make practical choices for wellbeing while delivering impact where it matters, all of which contributes to our exceptional client experience.\nWe are committed to ensuring our recruitment process is accessible to everyone. We make adjustments for people who have a disability or long-term condition so, if you need a job description or application form in an alternative format, or would like to discuss the recruitment process with us, please get in touch at .","description_format":"text","description_chars":8281,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Asset Management & Funds"],"lifecycle":[{"event":"open","at":"2026-10-14T05:41:31Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-10-14T06:20:30+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.855,"p_room":1,"age_days":4,"expected_fill_days":25,"reasons":["conf:0","win:early"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/trinitybridge-workplace-services-coordinator","json_url":"https://alion.io/job/trinitybridge-workplace-services-coordinator.json","meta":{"generated_at":"2026-10-15T00:53:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1081,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":7876},"rest":"https://alion.io/mcp/rest/get_company?id=7876"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftrinitybridge-workplace-services-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftrinitybridge-workplace-services-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftrinitybridge-workplace-services-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/trinitybridge-workplace-services-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftrinitybridge-workplace-services-coordinator"}]}