{"id":1108617,"url":"https://alion.io/job/triskel-consulting-office-coordinator","title":"Office Coordinator","company":{"id":688963,"name":"Triskel Consulting","domain":"triskelconsulting.net","url":"https://alion.io/company/triskelconsulting","size_band":"51-200","is_staffing_agency":true,"is_intermediary":false,"ats_vendor":"Join","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sliema, Malta"],"countries":["MT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":80000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":795},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-21T16:42:45Z","employer_posted_date":"2026-09-21","last_verified_at":"2026-09-24T11:31:51Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"We are looking for a proactive and organised Office Coordinator to oversee the smooth day-to-day running of our office. This role is ideal for someone with previous office coordination/administration experience who takes pride in creating a well-organised, efficient, and welcoming workplace.\nTasks\nManage the day-to-day operations of the office to ensure the office is well-maintained, safe, and in good working condition. \nOversee office cleanliness and coordinate with cleaning staff to maintain a high standard of hygiene. \nMonitor and manage office supplies, placing orders as needed to avoid shortages.\nWork closely with the HR Manager to ensure smooth onboarding of new employees, including workspace setup and coordination. \nAssist with travel arrangements, including flights, accommodation, and itineraries. Support the planning and coordination of company events and team activities. \nSupport HR manager in maintaining health and safety standards, ensuring compliance with relevant regulations and internal policies. \nAct as a point of contact for office-related queries and external vendors.\nCoordinate maintenance and repair work when necessary. \nHelp establish, improve, and document office processes and procedures.\nAssist with ad hoc office-related and administrative tasks as required.\nRequirements\n3 years of ongoing previous experience managing day-to-day office operations.\nAvailability to work full time in office, no hybrid for this position.\nStrong organisational and multitasking skills. \nGood communication and interpersonal abilities. \nAbility to work independently and collaborate with cross-functional teams.\nAttention to detail and a proactive problem-solving approach. \nFamiliarity with health and safety practices in an office environment is an advantage.\nBenefits\nThis position offers the opportunity for promotion to Office Manager, subject to the employee demonstrating their capabilities and performance. \nPrivate health insurance. \nPhysical well-being allowance. \nMental well-being support. \nMobile allowance. \nOpportunity to work in and manage a modern office in the centre of Sliema.","description_format":"text","description_chars":2120,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":3,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-22T08:46:41Z"}],"liveness":{"score":57,"band":"ok","label":"Likely open","p_open":1,"p_active":0.568,"p_room":1,"age_days":2,"expected_fill_days":45,"reasons":["conf:4","agency","urgency","win:early"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/triskel-consulting-office-coordinator","json_url":"https://alion.io/job/triskel-consulting-office-coordinator.json","meta":{"generated_at":"2026-09-24T13:53:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}