{"id":3474295,"url":"https://alion.io/job/triviumco-executive-assistant-5","title":"Executive Assistant","company":{"id":686993,"name":"Triviumco","domain":"triviumco.com","url":"https://alion.io/company/triviumco","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":44,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Miami, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":86000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Slack","optional":false},{"name":"WhatsApp","optional":false}],"status":"live","first_seen_at":"2026-10-29T18:18:26Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-05T15:14:22Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Executive Personal Assistant & Family Manager (Life Manager)\nLocation: Miami, FL · In person · Full-time\nPay: $100,000 base salary (W-2) + annual performance bonus + health benefits\nABOUT US\nWe're a Miami-based founder couple running a large, fast-growing consumer brand while raising two young children. Our schedules change all day, across business and family. We're looking for one exceptional person to be the right hand to both of us.\nTHE ROLE\nYou'll handle our business and personal lives, from emails and calendars to driving, travel, household staff and our children's appointments. As a starting point, the role is about 70% executive/personal assistant and 30% family/household manager. The real goal is simple: we wake up, focus on our family and our company, and know the smaller responsibilities are already handled.\nWe don't want someone who waits to be told what to do. We want someone who stays two steps ahead, anticipates what we need and takes things off our plate. You don't have to do every task yourself, but every task has to get done. That includes recruiting and managing support staff such as nannies and housekeepers.\nWHAT YOU'LL DO\nDaily schedule & transportation\nArrive at our home by 7:45-8:00 AM, drive one of us and help take the children to school\nDrive our full-size SUV (Cadillac Escalade ESV) between home, office, meetings and other destinations\nCoordinate pickups, drop-offs, errands and daily transportation, and adapt as the day changes\nKeep the vehicle clean, fueled and ready\nExecutive & business support\nManage both founders' calendars: scheduling, confirmations, conflicts, cancellations and rescheduling\nMonitor, organize and respond to business email, and reply in business group chats on our behalf when authorized\nCommunicate with our internal team and external partners, and follow up with vendors, employees and agencies\nPrepare meeting agendas, reminders and daily schedules, and track open tasks, approvals, deadlines and follow-ups\nSend pre-approved wire transfers through authorized company procedures\nHandle general administrative work\nPersonal & household management\nManage personal appointments, errands, deliveries, purchases and returns\nRecruit, interview and hire nannies, housekeepers and cleaning services, then coordinate and manage domestic staff\nCoordinate household vendors, repairs, maintenance and services\nPlan family activities, reservations and special occasions, and handle last-minute requests and the unexpected\nChildren & family coordination\nCoordinate the children's school schedules, activities and transportation\nSchedule pediatrician, dentist and specialist appointments\nResearch and enroll the kids in sports and extracurricular programs\nCommunicate with schools, teachers, coaches and providers, manage nanny schedules and childcare coverage\nKeep both parents informed about everything coming up\nTravel & lifestyle\nBook flights, hotels, transportation and reservations, and build complete itineraries (including for the children when needed)\nPack and organize luggage from our preferences and packing lists, and coordinate deliveries and personal items before departure\nTravel with us on business or personal trips when required\nManage delays and last-minute changes, and handle reservations and errands while we're away\nRequirements\nWHAT YOU BRING\n5+ years supporting executives, entrepreneurs or high-net-worth families as an Executive/Personal Assistant, Family Assistant or Household Manager\nA proactive, anticipate-the-need mindset. You never need reminding twice\nExceptional organization and attention to detail. Deadlines are non-negotiable\nExcellent written and verbal English communication\nComfortable with technology: Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint), Slack, WhatsApp, ChatGPT/Claude\nProfessional, discreet and trustworthy with family, children and confidential business information\nComfortable working around children and in a private residence\nREQUIREMENTS\nBased in Miami with a short, reliable commute\nValid U.S. driver's license, excellent driving record, and experience driving large SUVs\nLegally authorized to work in the United States\nAble to pass a background check and professional reference checks\nWilling and able to travel when needed\nFlexible with schedule changes and occasional extended hours, and reachable after hours for urgent matters\nNICE TO HAVE\nOracle NetSuite experience\nSpanish\nExperience hiring and managing household staff\nBenefits\nCOMPENSATION & BENEFITS\n$100,000 base salary (W-2, pre-tax), depending on experience\nAnnual performance bonus\nHealth benefits","description_format":"text","description_chars":4603,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["E-commerce Marketing"],"lifecycle":[{"event":"open","at":"2026-10-29T18:18:26Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":6,"expected_fill_days":44,"reasons":["conf:1","win:early"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/triviumco-executive-assistant-5","json_url":"https://alion.io/job/triviumco-executive-assistant-5.json","meta":{"generated_at":"2026-11-05T15:44:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20601,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":686993},"rest":"https://alion.io/mcp/rest/get_company?id=686993"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftriviumco-executive-assistant-5"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftriviumco-executive-assistant-5"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftriviumco-executive-assistant-5"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/triviumco-executive-assistant-5\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftriviumco-executive-assistant-5"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3474295}},{"tool":"search_jobs","arguments":{"company":"triviumco.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3474295},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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