Proposal Coordinator I

The Proposal Coordinator II supports the day-to-day execution of proposal and business development activities - from lead generation and capture planning to proposal development.

What you'll do

Proposals

• Support pre-positioning activities, including capture planning, strategy development, competitor analysis, teaming arrangements, and client mapping as a core member of multi-disciplinary pursuit teams.
• Analyze RFQs, RFPs, and related submittal requirements for IDIQs, BPAs, C-contracts, task orders, call orders, SF330s, and similar solicitations.
• With guidance, support proposal activities and reviews.
• Collaborate with technical staff to write original content and review/edit content for clarity, compliance, and key messages.
• Research, gather, and edit proposal materials, ensuring all content is accurate, compliant, and delivered on time.
• Partner with graphic design staff to plan and produce proposal materials that effectively communicate the strategic vision of each pursuit.
• Ensure proposal compliance and quality through solicitation analysis, compliance matrices, reviews, and final submission oversight.
• Coordinate technical teams and subconsultants to deliver cohesive, single-voice submissions.
• Update the VantagePoint entries to reflect changes to pursuit status (e.g., solicitation dates or solicitation values).

Marketing Collateral

• Support the development and maintenance of marketing collateral, including website content, presentations, brochures, and proposal materials, including resumes and project descriptions.
• Support interview & meeting preparation efforts, including strategy meetings, collateral development, and practice prep sessions.
• Ensure branding consistency across documents.

Business Development

• Support client engagement teams by preparing materials for internal and external meetings.
• Participate in business development meetings, capturing notes and documenting action items.
• Collaborate with Business Line Specialists and Development Leaders to facilitate strategic pursuits, capture planning, proposal development, conference planning and participation, and key presentations that drive revenue growth.
• All other duties as required.

Required Experience

Education

• Bachelor’s degree or equivalent

Experience

• 2+ years of previous marketing experience working in environmental consulting, A/E/C or relevant industry
• Experience in submitting successful proposals for Federal, government, and private clients
• Familiarity with CRM/ERP systems an asset.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other business software
• Knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator)
• Demonstrated ability to work independently and as part of a team

Preferred Experience

• Excellent communication and coordination skills (both oral and written)
• Strong attention to detail and high level of accuracy in completing tasks
• Strong interpersonal, organizational and time management skills

Working Conditions

• Ability to lift a minimum of 15 pounds
• Travel may be required
• Prolonged periods of sitting at a desk or computer