{"id":4030578,"url":"https://alion.io/job/tsebo-solutions-facilities-coordinator","title":"Facilities Coordinator","company":{"id":4506072,"name":"Tsebo Solutions","domain":null,"url":"https://alion.io/company/tsebo-solution","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Durban, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-10T15:55:14Z","employer_posted_date":null,"last_verified_at":"2026-11-10T15:55:14Z","board_verified":false,"closed_at":null,"days_open":0,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":0},"description":"Tsebo Fcailities Solutions is looking for a Facilities Coordinator to coordinate and monitor facilities management systems, processes, suppliers, and financial administration to ensure contractual obligations are met, operational efficiency is maintained, and a high standard of customer service is delivered. The role supports the effective delivery of workplace and facilities services while ensuring compliance with financial, quality, health and safety, and client requirements.\n\nDuties & Responsibilities \n\nOperational Delivery\n\n Monitor and control operational expenditure (OPEX) and capital expenditure (CAPEX) against approved budgets.\n\n Review monthly variance reports and provide supporting analysis.\n\n Ensure compliance with Tsebo Facilities Solutions (TFS) financial policies, controls, and authorization processes.\n\n Manage purchase orders, quotations, invoices, and supplier documentation through Infor EAM.\n\n Maintain accurate financial records and invoicing schedules.\n\n Coordinate supplier payments, reconciliations, and service reporting.\n\n Ensure all invoicing and financial submissions meet client and TFS deadlines.\n\n Support operating budget preparation and financial reporting.\n\n Maintain contract documentation and records.\n\n Monitor compliance with Quality, Environmental, Health and Safety (SHEQ) requirements.\n\n Manage landlord statutory compliance and health and safety documentation.\n\nContractual Delivery\n\n Ensure compliance with client financial policies and contractual requirements.\n\n Support budgeting, forecasting, accruals, provisions, and expenditure tracking.\n\n Monitor actual spend against budget and report variances.\n\n Ensure accurate goods receipting and purchase-to-pay controls.\n\n Maintain auditable records for invoice validation and payment processes.\n\n Support annual service benchmarking exercises and improvement initiatives.\n\n Ensure subcontractors comply with procurement and commercial requirements.\n\nCustomer Service & Stakeholder Management\n\n Deliver professional and customer-focused facilities support.\n\n Respond to customer enquiries, concerns, and service requests timeously.\n\n Build positive relationships with clients, suppliers, landlords, and internal stakeholders.\n\n Resolve escalated queries and conflicts effectively.\n\n Provide guidance on facilities management processes, compliance, and workplace standards.\n\nReporting\n\n Prepare accurate monthly operational and financial reports.\n\n Generate Infor EAM reports as required by management and the client.\n\n Maintain reporting records within agreed deadlines.\n\nGovernance & Compliance\n\n Adhere to TFS policies, procedures, and ethical standards.\n\n Ensure compliance with all SHEQ requirements.\n\n Take responsibility for own performance and continuous improvement.\n\n Promote and uphold the reputation and values of Tsebo Facilities Solutions.\n\nSkills and Competencies \n\n Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).\n\n Infor EAM proficiency.\n\n Facilities and workplace management systems.\n\n Budget monitoring and financial administration.\n\n Purchase order and invoice management.\n\n SLA management and reporting.\n\n Supplier and contractor management.\n\n Helpdesk operations.\n\n Report writing and data analysis.\n\n Financial and commercial acumen.\n\n Problem-solving and analytical skills. \n\nQualifications\n\n Grade 12 (Matric) - Non-negotiable.\n\n Diploma in Facilities Management, Hospitality Management, or equivalent qualification.\n\n Computer literacy in Microsoft Office Suite.\n\n Infor EAM system knowledge.\n\n Helpdesk Operations Management knowledge.\n\nExperience\n\n Minimum of 3 years' experience in a facilities management, workplace management, hospitality, or related environment.\n\n Experience in supplier management, financial administration, and service delivery coordination.\n\nDeadline:17th November,2026","description_format":"text","description_chars":3833,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Catering & Food Services","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-11-10T18:23:15Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":25,"reasons":["seen:0","win:early"],"computed_at":"2026-11-11T00:17:21Z"},"pay":null,"html_url":"https://alion.io/job/tsebo-solutions-facilities-coordinator","json_url":"https://alion.io/job/tsebo-solutions-facilities-coordinator.json","meta":{"generated_at":"2026-11-11T00:17:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":89,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4506072},"rest":"https://alion.io/mcp/rest/get_company?id=4506072"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftsebo-solutions-facilities-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftsebo-solutions-facilities-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftsebo-solutions-facilities-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/tsebo-solutions-facilities-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftsebo-solutions-facilities-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4030578}},{"tool":"search_jobs","arguments":{"company":4506072,"detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4030578},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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