{"id":1013153,"url":"https://alion.io/job/turner-townsend-business-operations-assistant-3","title":"Business Operations Assistant","company":{"id":4508,"name":"Turner & Townsend","domain":"turnerandtownsend.com","url":"https://alion.io/company/turner-and-townsend","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":629,"ghost_share":0,"stale_share":0.995,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Prague, Czech Republic"],"countries":["CZ"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":24000,"max_usd":50000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2596},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"GDPR","optional":false}],"status":"closed","first_seen_at":"2026-09-17T08:32:17Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-21T15:42:10Z","board_verified":false,"closed_at":"2026-10-21T15:42:10Z","days_open":34,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":34},"description":"Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.\nWorking with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.\nOur capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.\nWe are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.\nPlease visit our website: www.turnerandtownsend.com\n As Business Operations Assistant, you will play a key role in maintaining efficient day-to-day operations while supporting business continuity and operational excellence. You will work closely with leadership teams, employees, external vendors, and service providers, providing practical hands-on support across a broad range of business functions.\nThis is an excellent opportunity for someone who enjoys variety, takes ownership, and thrives in a collaborative environment where no two days are the same.\nKey Responsibilities\nBusiness Operations\nEnsure the smooth day-to-day running of office operations.\nCoordinate suppliers, vendors, and office service providers.\nOversee document management and circulation processes.\nOrganise team meetings, prepare minutes, and track action items.\nMaintain office standards, including meeting rooms, supplies, and facilities.\nDevelop and maintain office procedures and policies, including visitor management, archives, GDPR compliance, and clean desk practices.\nManage office phone line administration where applicable.\nBusiness Development & Marketing Support\nSupport implementation of Turner & Townsend's bidding and proposal processes.\nAssist with presentation preparation and business development activities.\nContribute to the development of local capability statements and marketing materials.\nSupport attendance and coordination of industry events, conferences, and networking activities.\nTravel & Supplier Coordination\nAct as a liaison with travel providers and agencies when required.\nCoordinate travel arrangements in line with company policies.\nSupport employees with travel-related administration and guidance.\nExecutive & Event Support\nSupport the Managing Director and leadership team with meetings, workshops, offsites, town halls, and team events.\nCoordinate event logistics including venues, catering, equipment, communications, and materials.\nManage relationships with external event providers and agencies.\nAssist with event budgeting, administration, and settlement processes.\nFinance & Administration Support\nManage invoice processing workflows, approvals, and submissions.\nMonitor operational expenditure and ensure cost compliance.\nSupport employee expense claims and travel reimbursements.\nMaintain accurate contract and supplier documentation.\nCoordinate client and supplier onboarding activities.\nTrack office operational costs and maintain related records.\nHealth, Safety & Environment (HSE)\nCoordinate HSE activities in partnership with management and external providers.\nArrange required health and safety training, inspections, and compliance activities.\nEnsure appropriate PPE and safety equipment provision.\nMaintain HSE records and documentation.\nSupport environmental and sustainability monitoring, including waste management and office ESG metrics.\nHR & Employee Support\nAssist with onboarding new employees.\nHelp employees understand key processes, including travel, expenses, and operational policies.\nSupport activities that contribute to a positive employee experience.\nRequired Experience\n\nMinimum 3-4 years of experience in business operations, business support, HR administration, finance operations or a similar coordination role\nExperience working with external vendors and service providers (e.g. facility management, travel agencies, accounting firms)\nExposure to HR and finance operational processes, such as onboarding/offboarding, expense reimbursements, invoice workflows, and document handling\nExperience supporting multiple stakeholders, teams, or locations is highly desirable\nPrior regional or multi-country support experience (CEE or similar environments) is a strong advantage.\nKey Competencies & Skills\nExcellent planning, prioritization, and follow-up skills\nHigh attention to detail combined with a pragmatic, solution-oriented mindset\nHands-on, proactive, and service-oriented attitude\nComfortable working with both routine administrative tasks and ad-hoc operational matters\nStrong interpersonal and communication skills, with the ability to work effectively with employees, directors, vendors, and central teams\nHigh level of ownership and reliability\nAccountable and able to deal properly with confidential data\n Fluent Czech and English (spoken and written)\n Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.\nWe want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.\nTurner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.\nJoin our social media conversations for more information about Turner & Townsend and our exciting future projects:\nTwitter\nInstagram\nLinkedIn\nIt is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. \nAny unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.","description_format":"text","description_chars":6577,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Czech","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Management Consulting","Engineering Services","Construction"],"lifecycle":[{"event":"open","at":"2026-09-17T21:19:11Z"},{"event":"close","at":"2026-10-21T15:42:10Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/turner-townsend-business-operations-assistant-3","json_url":"https://alion.io/job/turner-townsend-business-operations-assistant-3.json","meta":{"generated_at":"2026-10-21T20:46:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29570,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4508},"rest":"https://alion.io/mcp/rest/get_company?id=4508"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fturner-townsend-business-operations-assistant-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fturner-townsend-business-operations-assistant-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fturner-townsend-business-operations-assistant-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/turner-townsend-business-operations-assistant-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fturner-townsend-business-operations-assistant-3"}]}