Executive Assistant

Job Introduction

Location: Fully based in our Sheffield office

Annual Salary: Starting salary of £32k per annum

Hours of work: 37.5 hours per week (09:00-17:30, Monday - Friday)

Contract: Permanent

Are you an experienced executive assistant with a passion for operational excellence? Twinkl HQ is looking for an on-the-ground partner to a select group of senior leaders, supporting them as they lead critical growth, commercial, and operational initiatives.

As a central figure within our office environment, you will be deeply embedded in the strategic priorities of the leadership team, helping translate strategy into action while ensuring that our office-based culture thrives.

What you'll be doing:

• Calendar Management: Proactively manage complex executive calendars to optimise time, resolve conflicts, anticipate priorities and prepare leaders for high-value meetings.
• In-House Operational Support: Oversee end-to-end guest hospitality and meeting room logistics, including setup, meet and greets, catering, and post-event resetting.
• Travel & Logistics: Coordinate comprehensive domestic and international travel itineraries aligned with business objectives.
• Project Support: Provide hand-on support for growth initiatives, cross-functional projects, and leadership offsites by tracking actions and coordinating across teams.
• Communication: Serve as a key liaison for internal and external stakeholders while managing executive correspondence and documentation.
• Meeting Leadership: Organise leadership meetings in person and online, preparing required materials and tracking decisions, actions, and commercial implications.
• Operational Excellence: Identify and implement opportunities to streamline executive workflows and enhance in-office operational efficiency.

What you'll bring:

• Commercial Background: At least 2 years supporting senior leaders in fast-paced environments, with a solid grasp of business operations and financial priorities.
• On-Site Presence: Dedicated to being in the office to drive collaboration and serve as a central hub.
• Coordination: Experience in office management, event planning, and managing complex, multi-stakeholder workstreams.
• Solution-Oriented Organisation: Being proactive and adept at managing high-volume complexity, and capable of navigating ambiguity under pressure.
• Strong Judgment & Discretion: Sharp critical thinking skills to make sound, independent decisions while maintaining absolute confidentiality.
• Influential Communication: Exceptional written and verbal skills, with the confidence to influence and professionally challenge others.

How We’ll Look After You

• Enjoy 33 days of paid time off per year (pro-rata), plus watch your holiday bank grow the longer you stay with us.
• The Ultimate "Me" Day. An extra, fully paid day off dedicated entirely to you. Sleep in, binge a show, or hit the spa. No justification needed, just pure self-care.
• Want to change the world? We’ll foot the bill. Take a fully paid day every year to champion a cause close to your heart.
• Keep your money in your pocket as we give you access to a Westfield Health cash plan. Claim back cash on everyday healthcare like dentist visits, eye care, and physio.
• Big life moments deserve big support. We’ve got you covered with enhanced pay for maternity, paternity, and adoption leave.
• We’re investing in your tomorrow. Secure your future with our boosted pension contributions and total peace of mind through generous life insurance.
• Unleash a world of learning and fun! Get full, complimentary access to Twinkl for you and your family.

If you are passionate about driving organisational efficiency and empowering leadership teams within a collaborative office culture, we would love to hear from you.

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