{"id":3911994,"url":"https://alion.io/job/twonice-administrative-coordinator","title":"Administrative Coordinator","company":{"id":4471063,"name":"#twiceasnice Recruiting","domain":"twonice.com","url":"https://alion.io/company/twonice","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Winnipeg, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":40000,"max":48000,"currency":"CAD","period":"year","gross":null,"usd_annual":34300},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-07T08:17:48Z","employer_posted_date":"2026-11-07","last_verified_at":"2026-11-07T23:01:23Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Administrative Coordinator (Project Documentation Support)\nLocation: Winnipeg, MB\nSalary: $40,000 - $48,000 CAD + Performance-Based Bonus Potential\nBenefits: Dental, Vision, PTO, Sick Time, On-Site Parking\nJob Type: Full-Time | On-site\nTypical Hours: Monday - Friday, 8:00 AM - 4:30 PM CT\nStart Date: ASAP\nSponsorship is not available\nAdministrative Coordinator Description\nOur client in the mechanical and electrical contracting industry is looking for an Administrative Coordinator to join their team in Winnipeg, MB. In this role, you will work alongside another team member to organize project documentation, support submissions for bids/RFPs, maintain records, and assist project managers with day-to-day administrative needs across a variety of construction projects. Our client is looking for someone with administrative support experience, proficiency in Microsoft Office, and the ability to manage a variety of tasks and deadlines. Construction experience is not required, as training and established processes are provided. To be successful, you must be organized, detail-oriented, comfortable working independently, and able to communicate effectively with colleagues and clients. This is a great opportunity to join an established company with a collaborative, close-knit office environment, consistent weekday hours, and potential for career growth.\nAdministrative Coordinator Responsibilities\nOrganize, maintain, and update construction project documents and records\nAssist project managers with tender submissions and bid documentation\nCollect and distribute shop drawings, submittals, and project correspondence\nTrack project information, vouchers, and timesheets\nMaintain accurate project records and tracking spreadsheets in Excel\nCoordinate contract documents, insurance certificates, and project files\nPrepare and combine PDFs, transmittals, and project manuals\nCommunicate with project managers to track deadlines and missing information\nSupport general office administration and provide occasional reception coverage\nAssist with internal software updates and project coordination tasks\nAdministrative Coordinator Qualifications\n1+ years of administrative 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