{"id":3912047,"url":"https://alion.io/job/twonice-administrative-operations-coordinator","title":"Administrative & Operations Coordinator","company":{"id":4471063,"name":"#twiceasnice Recruiting","domain":"twonice.com","url":"https://alion.io/company/twonice","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-11-07T08:17:48Z","employer_posted_date":"2026-11-07","last_verified_at":"2026-11-08T18:45:31Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Administrative & Operations Coordinator (Strong Excel skills req.)\nLocation: New York, NY (Midtown / Manhattan)\nSalary: $70,000 - $80,000 + Benefits\nBenefits: Medical Insurance, 401k w/ 2% company match, Pre-Tax transit benefit, PTO, Holidays\nJob Type: Full-Time | On-site\nTypical Hours: Monday - Friday, 40 hours/week, flexible start between 8:00-9:00 AM\nStart Date: ASAP\nSponsorship is not available\nAdministrative & Operations Coordinator Description\nOur client, a growing wholesale jewelry company, is looking for an Administrative & Operations Coordinator to support its Managing Director and internal team in Midtown Manhattan. This is a varied, hands-on position within a small business where priorities can change, and team members contribute across different areas. You will help keep administrative and operational activities organized, maintain accurate product and inventory information, analyze Excel reports, prepare presentations and merchandising materials, and independently tackle a wide variety of projects and day-to-day challenges. The right candidate is intelligent, resourceful, highly organized, comfortable working with numbers and interpreting data, able to spot inconsistencies, and comfortable taking initiative when solving unfamiliar problems. You must have strong Excel skills and the ability to manage projects with limited oversight. This is an opportunity to become a trusted, highly visible member of a growing business, take ownership of meaningful projects, and see the direct impact of your work across the organization.\nAdministrative & Operations Coordinator Responsibilities\nSupport scheduling, correspondence, travel, and changing priorities\nMaintain accurate product, image, pricing and inventory information\nAnalyze and review sales and inventory data in Excel for errors, trends, and opportunities\nCoordinate vendors, shipments, and supplies\nPrepare organized, professional presentations and product materials\nUse available technology and AI tools to support research, organization, and efficiency\nHelp create processes that bring greater structure to daily operations\nAssist with a variety of administrative and operational projects and researching solutions\nAdministrative & Operations Coordinator Qualifications\nPrevious administrative or operations support experience required\nStrong Excel skills, including formulas, pivot tables, lookups, sorting, and filtering, required\nExperience reviewing data and identifying errors or inconsistencies required\nStrong problem-solving, attention to detail, organization, and follow-through required","description_format":"text","description_chars":2586,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Health & Medical Electronics","Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-11-07T08:17:48Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.516,"p_room":1,"age_days":0,"expected_fill_days":25,"reasons":["conf:1","agency","win:early"],"computed_at":"2026-11-08T05:47:12Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":true},"html_url":"https://alion.io/job/twonice-administrative-operations-coordinator","json_url":"https://alion.io/job/twonice-administrative-operations-coordinator.json","meta":{"generated_at":"2026-11-08T22:19:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":46612,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4471063},"rest":"https://alion.io/mcp/rest/get_company?id=4471063"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftwonice-administrative-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftwonice-administrative-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftwonice-administrative-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/twonice-administrative-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftwonice-administrative-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3912047}},{"tool":"search_jobs","arguments":{"company":"twonice.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3912047},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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