{"id":3470047,"url":"https://alion.io/job/u-s-silica-administrative-assistant-sr","title":"Administrative Assistant Sr","company":{"id":3262169,"name":"U.S. Silica","domain":"ussilica.com","url":"https://alion.io/company/ussilica","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":97,"open_postings":49,"ghost_share":0,"stale_share":0.122,"repost_share":0,"time_to_fill_p50_days":56,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pacific, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":55000,"max_usd":111000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-29T13:49:02Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-04T20:45:02Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Provides superior support by handling a wide variety of administrative functions within a functional area. May be responsible for performing office tasks such as filing and/or maintaining highly confidential records, processing transactions and other similar duties. Assists in preparation of reports, presentations or correspondence. Follows organizational and departmental procedures to complete tasks. May support in facilitating logistics of functional group. Handles special projects, as assigned.Coordinate cross-functional communication among Operations, Maintenance, EHS and the Plant Manager; ensure priorities, decisions, owners and deadlines are clearly documented and communicated.\n\nOrganize and distribute daily DDS meeting notes, action registers, status updates and shift or departmental communications; maintain timely and accurate PIMS administrative records and follow-up visibility.\n\nDevelop and maintain simple, consistent plant communication tools, shared trackers, calendars and reporting routines that help teams work in unison.\n\nCollect updates from accountable department owners, identify missing information or overdue actions, and elevate unresolved gaps to the appropriate manager or Plant Manager.\n\nCoordinate meetings, site visits, training, employee events and cross-department initiatives; prepare agendas, materials and action summaries.\n\nProvide administrative and project coordination so department managers can prioritize field presence, safety, reliability and production performance.\n\nServe as primary plant administrative contact for payroll support, timekeeping, attendance, PTO, union dues, employee records and routine HR coordination, in partnership with HR.\n\nCoordinate hourly recruiting logistics, onboarding, employee changes, benefits communications, required reporting and employee engagement activities.\n\nSupport purchasing and accounting processes: requisitions, open purchase orders, invoices, check requests, accrual support and vendor documentation; maintain accurate trackers and communicate exceptions.\n\nCoordinate plant reporting and information flow for product inventory, daily production and downtime, storeroom receiving discrepancies, customer service and logistics as assigned.\n\nMaintain organized electronic records, standard work instructions, office supplies, visitor/vendor reception, mail, shipping and Concur assistance.\n\nIdentify recurring administrative inefficiencies and recommend practical improvements; standardize routine tasks for continuity and future delegation.\n\nHandle confidential employee, operational and business information appropriately; refer decisions and sensitive matters to the authorized manager or HR.\n\nAdditional duties as assigned\n\n 3+ years of progressively responsible administrative, operations support or coordination experience; manufacturing or industrial experience preferred.\n\nDemonstrated ability to coordinate across functions, organize competing priorities, maintain accurate records and follow through without direct supervisory authority.\n\nStrong written and verbal communication, sound judgment, discretion, initiative and ability to escalate issues appropriately.\n\nProficiency with Microsoft Excel, Word, Outlook and PowerPoint; ability to learn payroll, purchasing, reporting and plant action-tracking systems.\n\nExperience supporting payroll, HR, purchasing, reporting or continuous improvement preferred; ability to simplify workflows and document standard processes.","description_format":"text","description_chars":3479,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Minerals","Oil & Gas"],"lifecycle":[{"event":"open","at":"2026-10-29T16:48:31Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":5,"expected_fill_days":56,"reasons":["conf:0","win:early"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/u-s-silica-administrative-assistant-sr","json_url":"https://alion.io/job/u-s-silica-administrative-assistant-sr.json","meta":{"generated_at":"2026-11-05T04:55:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5885,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3262169},"rest":"https://alion.io/mcp/rest/get_company?id=3262169"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fu-s-silica-administrative-assistant-sr"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fu-s-silica-administrative-assistant-sr"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fu-s-silica-administrative-assistant-sr"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/u-s-silica-administrative-assistant-sr\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fu-s-silica-administrative-assistant-sr"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3470047}},{"tool":"search_jobs","arguments":{"company":"ussilica.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3470047},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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