{"id":4216243,"url":"https://alion.io/job/ubisoft-casting-production-coordinator","title":"Casting Production Coordinator","company":{"id":3624,"name":"Ubisoft","domain":"ubisoft.com","url":"https://alion.io/company/ubisoft","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":37,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Montreal, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ClickUp","optional":false},{"name":"Jira","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-12T22:01:49Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-13T02:51:12Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help create the unknown!\n What you’ll do\nWelcome and support performers regularly at the studio during recording sessions and, when needed, auditions and rehearsals, coordinating building access with security and reception\nPrepare and book studios and rooms for recordings, auditions and scanning sessions, arrange makeup services, and provide water, tea and the materials performers and production teams need\nCoordinate voice recording sessions, check availability with performers and agents, book performers and voice directors, and maintain team calendars and scheduling tools\nResearch performers for each role through talent databases and detailed searches, then provide recommendations in collaboration with local and global teams, based on the production vision and project budget\nWrite and share character descriptions, select candidates, review audition recordings, adjust casting schedules and track deliverables, then provide feedback and shortlists to production teams\nPrepare talent quotes and casting budgets, track performer expenses, generate contracts and purchase orders, and coordinate signatures, invoices and payment processing with external parties and accounting\nSend offers, draft and negotiate performer and service agreements, including those for United States and international performers, and advise teams on applicable union rules, rates and regulations\nCoordinate performer travel, immigration arrangements and insurance requests as needed, and compile related expense reports\nProtect scripts with watermarks and passwords, distribute materials to performers and voice directors, photocopy documents and assemble script binders for cast and crew, then archive footage and maintain performer, session and casting records\nMaintain relationships with performers and partners, including agents, career managers, directors, suppliers, ACTRA and AFBS, and arrange meetings to support communication with production stakeholders\n What you bring to the team\nCasting experience in voice-over, theatre, film or television production, or at a talent agency\nAbility to manage several projects at once, meet tight deadlines and adapt to the pace of the work\nTime management, organizational and problem-solving skills\nComfort working with stakeholders at all levels of an organization\nAbility to organize your work and find resourceful solutions\nProficiency in Microsoft Office, including Excel, Word and Teams, and familiarity with project management software such as ClickUp and Jira\nKnowledge of entertainment, agents and unions, along with basic knowledge of the video game industry, as assets, with familiarity with ACTRA preferred\nFrench language proficiency as an important asset\n What to send our way\nYour CV highlighting relevant skills and experiences\nExamples of relevant production coordination or casting 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