{"id":1180971,"url":"https://alion.io/job/ubisoft-office-assistant-1-year-temporary-contract","title":"Office Assistant (1-year temporary contract)","company":{"id":3624,"name":"Ubisoft","domain":"ubisoft.com","url":"https://alion.io/company/ubisoft","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":24,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sofia, Bulgaria"],"countries":["BG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":13500,"max_usd":29000,"period":"year","method":null,"sample_n":11631},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-24T11:00:20Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-10-12T20:20:26Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six, to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!\nFounded in 2006, Ubisoft Sofia celebrates 20 years as a leading AAA studio, now home to over 220 professionals. Part of Vantage Studios, the creative house behind Assassin’s Creed, Far Cry, and Rainbow Six, the team in Sofia has contributed to 22 titles across major platforms. A longtime Assassin’s Creed partner, the studio has contributed to the creation of iconic entries including Black Flag, Origins, Valhalla, Mirage, and Shadows, while also leading key projects such as Liberation and Rogue. Ubisoft Sofia continues to shape immersive experiences through creativity, expertise, and innovation.\n Your role\nAs an Office Assistant, you will be responsible for managing the front desk and supporting various administrative activities across the studio, while providing day-to-day support to the Admin Team and Studio team members.\nThe position is offered on a 1-year temporary contract.\nYour daily adventure\nWELCOME VISITORS & INCOMING INQUIRIES\nManage incoming calls and emails and direct them to the relevant team members\nSUPPORT WORKPLACE MANAGEMENT AND LABOUR SAFETY\nSupervise daily office maintenance and cleaning activities\nPLACE ORDERS FOR NECESSARY OFFICE SUPPLIES\nIn accordance with the studio's purchasing procedures and maintain appropriate stock levels of stationery and office materials\nCOORDINATE PARKING AND TRANSPORTATION SERVICES\nManage parking allocations, transportation cards, and related employee requests\nMANAGE THE COMPANY'S INTERNAL LIBRARY\nKeep track of borrowed items, perform regular inventories, and coordinate the purchase of new materials\nCOORDINATE EMPLOYEE BENEFITS\nSupport benefit distribution and administration, identify new partnership opportunities, and coordinate vendor agreements\nMAKE TRAVEL ARRANGEMENTS\nOn behalf of Ubisoft Sofia employees and liaise with travel agencies to confirm bookings\nRECEIVE FLIGHT TICKETS, HOTEL VOUCHERS, AND OTHER TRAVEL DOCUMENTS\nEnsure timely delivery and verify the accuracy of all travel details\nSUPPORT THE ADMINISTRATIVE TEAM IN VARIOUS ACTIVITIES\nIncluding document filing, reporting, correspondence, and other administrative tasks\nINTERACT AND COMMUNICATE EFFECTIVELY\nWith employees across the studio to ensure smooth execution of tasks and assignments\nPERFORM OTHER ADMINISTRATIVE DUTIES\nAs assigned by the direct manager\n Your skills\nKNOWLEDGE\nProficiency in English and the Microsoft Office suite\nCOMMUNICATION SKILLS\nAbility to collaborate effectively with team members\nAbility to adapt communication style to different audiences\nORGANIZATIONAL SKILLS\nExcellent attention to detail with the ability to multitask and prioritize effectively\nABILITY TO DEVELOP AND MAINTAIN PROFESSIONAL RELATIONSHIPS\nWith employees, managers, and external partners\n We offer\nMulticultural & friendly working environment\nWorking with the best professionals in the games industry on AAA video games\nFlexible working hours & additional days off\nPrivate medical health & dental care\nEmployee assistance program\nLearning & knowledge sharing programs\nInternational trainings & conferences\nTop location next to Borisova Garden Park\nPublic transport card & food vouchers\nGifts for special occasions\nFree games & game dev merchandise\nMemorable parties & teambuilding events\nHOW TO APPLY\nPlease send us a copy of your updated CV and Cover letter in English. \nAll applications will be reviewed with strict confidentiality and only short-listed candidates will be contacted.","description_format":"text","description_chars":3799,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Game Development"],"lifecycle":[{"event":"open","at":"2026-09-24T14:03:30Z"}],"visa":[],"liveness":{"score":50,"band":"ok","label":"Likely open","p_open":1,"p_active":0.554,"p_room":0.9,"age_days":17,"expected_fill_days":35,"reasons":["conf:3","stale_co","velocity","win:mid","comp:brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/ubisoft-office-assistant-1-year-temporary-contract","json_url":"https://alion.io/job/ubisoft-office-assistant-1-year-temporary-contract.json","meta":{"generated_at":"2026-10-12T20:43:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":33698,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3624},"rest":"https://alion.io/mcp/rest/get_company?id=3624"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fubisoft-office-assistant-1-year-temporary-contract"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fubisoft-office-assistant-1-year-temporary-contract"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fubisoft-office-assistant-1-year-temporary-contract"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ubisoft-office-assistant-1-year-temporary-contract\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fubisoft-office-assistant-1-year-temporary-contract"}]}