{"id":2449922,"url":"https://alion.io/job/ucas-accounts-assistant","title":"Accounts Assistant","company":{"id":1753539,"name":"UCAS","domain":"ucas.com","url":"https://alion.io/company/ucas-com","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Talentsoft","truth_index":null},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-13T14:27:44Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-14T11:41:07Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"General information\nReference\n002366\nPublication start date\n13/10/2026\nPost Description\nAccounts Assistant\nClosing date\n28/10/2026\nVacancy location\nLocation\nSouth West, Gloucestershire, Rosehill - Hybrid\nVacancy details\nJob Profile\nFinance and Corporate Services - Finance Operations\nTitle\nAccounts Assistant\nContract Type\nFull Time\nAbout us\nAbout UCAS\nUCAS is at the heart of connecting people to higher education.\nUCAS is the world’s leading shared admissions service for higher education. We provide application services for UK universities and colleges as well as delivering a wide range of research, consultancy and advisory services to schools, colleges, careers services, professional bodies and employers.\nWe’re a successful and fast-growing organisation, which helps hundreds of thousands of people every year. We're committed to delivering a first-class service to all of our customers - they're at the heart of everything we do.\nBusiness Unit description\nOur Finance and Corporate Services business unit is a fusion of multiple functions - financial planning and accounting, facilities and building management, procurement, corporate governance and performance, legal and compliance. The Finance Team also defines UCAS' financial strategy.\nAbout the role\nContractual Hours\n35.00\nAbout the role\nTo deliver high-quality transactional finance support across UCAS through clear ownership of core transactional task/processes, ensuring accuracy, robust financial control, and timely delivery. The role holds end-to-end responsibility for cashbook management, invoicing, credit control, payment processing, and month-end activities, while maintaining strong stakeholder relationships and a commitment to continuous improvement across the finance function.\nKey accountabilities:\nOwn the end-to-end process for analysing and reconciling cashbooks across multiple bank accounts and subsidiaries, ensuring discrepancies are thoroughly investigated, resolved accurately and addressed through robust root-cause analysis.\nEnsure use of online banking systems complies with approved access control and authorisation procedures, including appropriate approvals, segregation of duties, and adherence to financial security requirements.\nFinancial onboarding of new customers, ensuring accurate customer set-up and strict adherence to internal controls, approval processes and governance requirements.\nOwn the monthly invoicing process end-to end, including data extraction from multiple third-party systems (such as Salesforce and events booking platforms), ensuring invoices are accurate, complete and fully compliant with policy.\nFor full job description, please see role profile attached.\nSkills, qualifications, and experience\nSignificant experience in transactional finance, with clear ownership of end-to-end processes such as accounts payable, accounts receivable, bank reconciliations, journals, and general ledger maintenance.\nStrong IT and systems capability, including use of ERP accounting systems and high-level of Excel proficiency with the ability to confidently apply functions such as VLOOKUP/XLOOKUP, pivot tables, data validation and conditional formatting.\nProven ability to manage competing priorities and high workloads while consistently meeting deadlines with high accuracy and attention to detail.\nClear and confident communication skills, with the ability to discuss/explain transactional finance activities to non-financial colleagues/stakeholders.\nDemonstrated ability to build effective working relationships across departments, influencing and collaborating with a wide range of internal and external stakeholders.\nAdaptable, approachable, and capable of working independently with minimal supervision, while also contributing positively to a high-performing finance team.\nWorking knowledge of VAT and its practical application within day-to-day transactional finance operations, including the ability to identify, investigate, and escalate VAT-related issues.\nStrong analytical and problem-solving skills, proactively identifying process inefficiencies, implementing improvements, and supporting continuous improvement initiatives.\nExperience supporting month-end and/\nPackage\nSalary - Up to £28,000.\nPurpose-driven work in a charity-led organisation connecting people to education and opportunity\nInternal training, mentoring, and access to industry-recognised certifications through our development academies\nHybrid working model built on trust and flexibility, with a 35-hour week and flexible contracts\n30 days annual leave, 3 concessionary days over Christmas, bank holidays, and the option to purchase additional leave\nEveryday wellbeing support through Perkbox, offering discounts and wellness tools\nOnsite facilities including a subsidised gym, café, and free parking at our Cheltenham office\nInclusive culture supported by employee networks, wellbeing champions, and Mental Health First Aiders\nRecognition and reward through our quarterly employee scheme and an ex-gratia bonus for going above and beyond\nStudies have shown that some groups of people are less likely to apply to a role unless they tick every box. At UCAS we recognise that talent comes in various forms and we are committed to delivering a fair and equitable recruitment process where applicants have an equal opportunity to demonstrate their skills. So, if you think you have what it takes, but don't necessarily meet every single point on the job description, please still apply.\nIf you have any questions and would like to find out more about the role before applying please email the Talent Acquisition team via  and one of us will be in touch.\nWorking Arrangements\nIs fully remote working an option?\nNo\nAttachments\n\nAttachment\nRole Profile Accounts Assistant - May 2026.pdf (341 Kb)","description_format":"text","description_chars":5806,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Hybrid work"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education","Career Services"],"lifecycle":[{"event":"open","at":"2026-10-13T14:27:44Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":29,"reasons":["conf:4","win:early"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/ucas-accounts-assistant","json_url":"https://alion.io/job/ucas-accounts-assistant.json","meta":{"generated_at":"2026-10-14T12:10:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14780,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1753539},"rest":"https://alion.io/mcp/rest/get_company?id=1753539"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fucas-accounts-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fucas-accounts-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fucas-accounts-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ucas-accounts-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fucas-accounts-assistant"}]}