{"id":3759414,"url":"https://alion.io/job/ucb-administrative-assistant-2","title":"Administrative Assistant","company":{"id":1798748,"name":"UCB","domain":"ucb.com","url":"https://alion.io/company/ucb-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Phenom","truth_index":{"grade":"A","score":85,"open_postings":5,"ghost_share":0,"stale_share":0.6,"repost_share":0,"time_to_fill_p50_days":26,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Anderlecht, Belgium"],"countries":["BE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Teams","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-04T14:30:14Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-05T19:51:37Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Make your mark for patients\nWe are looking for an organized, proactive and collaborative Administrative Assistant to join our Scientific Communications, Medical Information and Medical Learning team, based at our headquarters in Brussels, Belgium.\nAll applications should be submitted by 23.59 CET on 23 November 2026.\nAbout the role\nYou will provide high-quality administrative support to a senior manager and leadership team within our global Medical organization. As a trusted operational partner, you will manage priorities, coordinate meetings and administrative processes, anticipate needs and ensure reliable follow-through in a fast-moving international environment.\nWho you'll work with\nYou will be working in a team that brings together Scientific Communications, Medical Information and Medical Learning. The wider organization includes approximately 50 employees and contractors. You will collaborate with global Medical colleagues, procurement, finance, vendors and the administrative assistant network across several UCB programs and geographies.\nWhat you'll do\nManage complex calendars, appointments, correspondence, priorities and information requests, anticipating needs and ensuring timely follow-up.\nCoordinate meetings and events, including logistics, agendas, preparation materials, minutes, action items and follow-up.\nCreate purchase orders, coordinate procurement and invoicing, prepare expenses and help monitor budgets and cost centers.\nPrepare professional correspondence, documents and presentations, maintaining organized materials in Microsoft Teams and SharePoint.\nCoordinate selected projects by tracking deliverables, deadlines, decisions and communications.\nSupport travel, onboarding and team activities while collaborating effectively across locations and functions.\nInterested? For this role we're looking for the following education, experience and skills\nAt least five years of senior or executive administrative assistant experience, ideally supporting multiple leaders or teams.\nStrong experience with complex calendars, meetings, purchase orders, invoicing, expenses and procurement-related processes.\nAdvanced Microsoft PowerPoint, Excel, Word, Teams and SharePoint skills, with the ability to learn new systems quickly.\nExperience with SAP and purchase-request approval workflows is strongly preferred; comparable enterprise system experience is also relevant.\nStrong professional English and clear communication skills; French is an advantage but is not required.\nA positive, hands-on and solutions-focused team contributor who brings a can-do attitude and builds constructive working relationships with stakeholders at all levels.\nAre you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!\nAbout us\nUCB is a global biopharmaceutical company, focusing on neurology and immunology. We are over 9.000 people in all four corners of the globe, inspired by patients and driven by science.\nWhy work with us?\nAt UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.\nAt UCB, we’ve embraced a hybrid-first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless expressly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.\nUCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable laws.\nShould you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on . Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.","description_format":"text","description_chars":4291,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Belgium","iso":"BE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Biologics & Biosimilars","Neurology & CNS Therapeutics","Immunology & Inflammation Therapeutics"],"lifecycle":[{"event":"open","at":"2026-11-04T18:05:29Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":26,"reasons":["conf:1","velocity","win:early","comp:brand"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/ucb-administrative-assistant-2","json_url":"https://alion.io/job/ucb-administrative-assistant-2.json","meta":{"generated_at":"2026-11-06T00:13:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":443,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1798748},"rest":"https://alion.io/mcp/rest/get_company?id=1798748"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fucb-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fucb-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fucb-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ucb-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fucb-administrative-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3759414}},{"tool":"search_jobs","arguments":{"company":"ucb.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3759414},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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