{"id":4045160,"url":"https://alion.io/job/ucb-executive-assistant","title":"Executive Assistant","company":{"id":1798748,"name":"UCB","domain":"ucb.com","url":"https://alion.io/company/ucb-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Phenom","truth_index":{"grade":"A","score":88,"open_postings":4,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Oakville, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":63000,"max":82000,"currency":"CAD","period":"year","gross":null,"usd_annual":57773},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-10T19:26:07Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-11T04:28:31Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Make your mark for patients\nWe are looking for an experienced, proactive, and highly organized Executive Assistant to join our Canadian organization, based in our UCB office in Oakville, Ontario. You will provide high-level support to the Canadian Leadership Team while helping ensure our leaders, workplace, and key business activities operate smoothly.\nAbout the role\nYou will serve as a trusted partner to senior leaders, anticipating needs, managing competing priorities, and exercising sound judgment with minimal direction. In addition to executive support, you will coordinate leadership meetings, executive visits, and office operations while handling confidential information with professionalism and discretion.\nWho you’ll work with\nYou will work closely with the Canadian Leadership Team and collaborate with colleagues across UCB’s Canadian, Regional, and Global organizations. You will also partner with internal support functions, external stakeholders, vendors, and executive offices to deliver an organized and positive experience.\nWhat you’ll do\nManage complex calendars and competing priorities for multiple senior leaders.\nCoordinate leadership meetings, off-sites, executive visits, agendas, minutes, and follow-up actions.\nArrange domestic and international travel and prepare detailed executive itineraries.\nPrepare executive communications, presentations, briefing materials, and confidential correspondence.\nManage purchase orders, invoices, expense reports, and departmental budget tracking.\nOversee office operations, vendors, facilities, supplies, meeting spaces, and workplace events.\nInterested? For this role, we’re looking forward to the following\nMinimum requirements\nPost-secondary education in Business Administration, a related field, or equivalent experience\nMinimum of 5+ years of progressive Executive Assistant experience.\nMinimum of 2+ years supporting leadership teams or senior executives.\nMinimum of 5+ years have experience and highly proficient in Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.\nAbility to work in office 5 days a week\nPreferred requirements\nExperience coordinating leadership meetings, off-sites, and executive visits.\nExperience within pharmaceutical, biotechnology, or another highly regulated industry.\nExperience working within a global, matrixed organization.\nProficiency with SAP, Adobe, and AI tools such as Copilot.\nDemonstrated discretion when managing confidential organizational and employee information.\nBilingual proficiency in English and French is an asset.\nStrong problem-solving skills and a continuous-improvement mindset.\nAbility to remain organized, responsive, and composed in a fast-paced environment.\nThis positions reasonably anticipated base salary range is $63,000.00 -$82,000.00 annually. The actual salary offered will take into account related knowledge, skills, experience and location among other factors and may fall outside the expected range.\nAre you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!\nAbout us\nUCB is a global biopharmaceutical company, focusing on neurology and immunology. We are over 9.000 people in all four corners of the globe, inspired by patients and driven by science.\nWe’ve embraced a hybrid-first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless expressly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.\nWhy work with us?\nAt UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.\nUCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable laws.\nWe are committed to fostering an inclusive, accessible environment, where all employees and members feel valued, respected, and supported. We are committed to meeting the accessibility needs of persons with disabilities.\nIf you require an accommodation for the recruitment/interview process (e.g. alternate formats of materials, accessible meeting rooms or other accommodation), please contact  and we will work with you to meet your needs.\nPlease note that our hiring process includes the use of artificial intelligence (AI). All final hiring decisions are made by our hiring teams.","description_format":"text","description_chars":4874,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"Advanced (C1)","optional":true},{"language":"English","level":"Advanced (C1)","optional":true}]},"benefits":[],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Biologics & Biosimilars","Neurology & CNS Therapeutics","Immunology & Inflammation Therapeutics"],"lifecycle":[{"event":"open","at":"2026-11-10T23:35:42Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":28,"reasons":["conf:1","win:early","comp:brand"],"computed_at":"2026-11-11T05:49:22Z"},"pay":{"stated_usd_annual":57773,"is_top_pay":false},"html_url":"https://alion.io/job/ucb-executive-assistant","json_url":"https://alion.io/job/ucb-executive-assistant.json","meta":{"generated_at":"2026-11-11T07:32:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11521,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1798748},"rest":"https://alion.io/mcp/rest/get_company?id=1798748"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fucb-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fucb-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fucb-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ucb-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fucb-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4045160}},{"tool":"search_jobs","arguments":{"company":"ucb.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4045160},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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